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Slides Template for Module 3 Contextual details needed to make data meaningful to others

Slides Template for Module 3 Contextual details needed to make data meaningful to others. Learning Objectives. Understand what metadata is Understand why metadata is important Identify applicable standards for capturing and documenting metadata

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Slides Template for Module 3 Contextual details needed to make data meaningful to others

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  1. Slides Template for Module 3Contextual details needed to make data meaningful to others CC BY-NC

  2. Learning Objectives • Understand what metadata is • Understand why metadata is important • Identify applicable standards for capturing and documenting metadata • Understand disciplinary practices associated with the collection and documentation of metadata • Identify an approach to creating metadata for a project Module 3: Metadata

  3. What is Metadata? “Metadata is structured information that describes, explains, locates, or otherwise makes it easier to retrieve, use, or manage an information resource. Metadata is often called data about data or information about information” (NISO, Understanding Metadata 2004;1). Module 3: Metadata

  4. You Must Have Metadata to: • find data from other researchers to support your research; • use the data that you do find; • help other professionals to find and use data from your research; and • use your own data in the future when you may have forgotten details of the research. Module 3: Metadata

  5. Basic Types of Metadata • Descriptive metadata • Structural metadata • Administrative metadata Module 3: Metadata

  6. How Metadata Facilitates Discoverability and Reuse • Discoverability • Accessibility Module 3: Metadata

  7. Some Sample Metadata Standards • Darwin Core • Ecological Metadata Language (EML) • Climate and Forecast(CF) Module 3: Metadata

  8. Collecting and Sharing Metadata • Controlled vocabularies • Technical standards Module 3: Metadata

  9. Controlled Vocabularies • Help take the guess work out of choosing between: • a preferred spelling; • a scientific or popular term • determining which synonym to use. Module 3: Metadata

  10. Technical Standards ISO 8601 technical standard: • YYYY (e.g. 1997) • Year and month: • YYYY-MM (e.g. 1997-07) Complete date: YYYY-MM-DD (e.g. 1997-07-16) • Media types can be problematic as well • The MIME media types helps you choose among the following: Application, audio, example, image, message, model, multipart, text, video Module 3: Metadata

  11. Media Types The MIME media types: • Application • Audio • Image • Model • Multipart • Message • Text • Video Module 3: Metadata

  12. Approaches to Creating Metadata First, identify your elements: • Title • Creator • Identifier • Subject • Dates Module 3: Metadata

  13. Best Practices • Consult a metadata librarian! • Consistent data entry is important • Avoid extraneous punctuation • Avoid most abbreviations • Use templates and macros when possible • Extract pre-existing metadata • Keep a data dictionary • Always use an established metadata standard Module 3: Metadata

  14. Sources for this Unit What is metadata: National Information Standards Organization (NISO). 2004. Understanding Metadata. http://www.niso.org/publications/press/UnderstandingMetadata.pdf Neiswender, C. 2010. "Introduction to Metadata." In The MMI Guides: Navigating the World of Marine Metadata. http://marinemetadata.org/guides/mdataintro. Accessed April 1, 2013. Reuse and discoverability: National Information Standards Organization (NISO). 2004. Understanding Metadata. http://www.niso.org/publications/press/UnderstandingMetadata.pdf Miller, Steven J. 2011. Metadata Resources: Selected Reference Documents, Web Sites, and Readings: https://pantherfile.uwm.edu/mll/www/resource.html Wikipedia page on “Metadata”: http://en.wikipedia.org/wiki/Metadata http://www.library.illinois.edu/dcc/bestpractices/chapter_11_structuralmetadata.html Module 3: Metadata

  15. Sources for this Unit (cont’d) Metadata standards: Digital Curation Centre’s Disciplinary Metadata resource. http://www.dcc.ac.uk/resources/metadata-standards. Hogrefe, K., Stocks, K. 2011. "The Importance of Metadata Standards." In The MMI Guides: Navigating the World of Marine Metadata. http://marinemetadata.org/guides/mdatastandards/stdimportance. Accessed March 22, 2013. Other suggested readings Introduction to Metadata: Setting the Stage (Getty Research Institute) http://www.getty.edu/research/publications/electronic_publications/intrometadata/setting.html Documentation and Metadata (MIT Libraries): http://libraries.mit.edu/guides/subjects/data- management/metadata.html Version control and authenticity http://data-archive.ac.uk/create-manage/format/versions Module 3: Metadata

  16. Other Suggested Readings (cont’d) What is Metadata? http://vimeo.com/3161893 Controlled vocabularies and technical standards  http://en.wikipedia.org/wiki/Controlled_vocabulary http://www.ieee.org/education_careers/education/standards/standards_glossary.html Metadata elements  http://libraries.mit.edu/guides/subjects/data-management/metadata.html Creating metadata http://uwdcc.library.wisc.edu/documents/DC_companionv1.3.pdf Module 3: Metadata

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