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GENERAL SERVICES DEPARTMENT

GENERAL SERVICES DEPARTMENT. State Purchasing Division SHARE e-Procurement Enhancement Project Certification-Implementation Phase April 22, 2009. General Services Department SHARE Procurement Enhancement.

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GENERAL SERVICES DEPARTMENT

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  1. GENERAL SERVICES DEPARTMENT State Purchasing Division SHARE e-Procurement Enhancement Project Certification-Implementation Phase April 22, 2009

  2. General Services Department SHARE Procurement Enhancement SPD is Requesting Release of $263,000 for the e-Procurement Project – Implementation Phase

  3. General Services Department SHARE Procurement Enhancements Executive Summary • SPD Responsibilities • Purchasing of Tangible Goods, Services, and Construction • Training and Assistance (Agency and Vendor Personnel) • Small Business Assistance • Vendor Registration • Procurement Code Administration • e-Procurement Project Goal • Implement Technology to Automate Processes • Improve Efficiency of SPD and State Agency Procurement • Develop Metrics Based on Capturing Accurate Data • Drive Decision Process to “Data Driven” • Streamline and Shorten Acquisition Time

  4. General Services DepartmentSHARE Procurement Enhancement Project Progress: • Initiation Phase: • Established a Cohesive Project Team • Project Management Plan Developed • Oracle Health Assessment Completed • Identified Opportunities to Facilitate SPD Function with Installed SHARE • Developed Preliminary, Logical High-level Roadmap Recommendations • Provided a Strategic Roadmap with Budgetary Estimates • Planning Phase Preparation Activities Completed • Planning Phase • Determined Implementation Priority and Sequence of Oracle Health Check Recommendations • Developed Short, Medium, and Long Term Implementation Roadmap and Schedule for Enhancing SHARE Functionality • Identified Resource Requirements: Technical Support , Oracle Expertise, Training and Security to Support Initial Optimization/Implementation • Coordinated Scheduling of Optimization with DFA, DoIT, and DOT Projects • Developed Implementation Plan documents, Project Schedule and Work Breakdown Structure for Initial Optimization • Developed TARC Documents • Identified Timeline and Projected Budget for Implementation of Oracle Future Recommendations to Yield Full Functionality of eProcurement, Strategic Sourcing, and Contract Management Modules

  5. General Services Department SHARE Procurement Enhancement e-Procurement Project Timeline 2/25/09 - 4/22/2009 Planning Phase 4/23/2009 - 9/30/2009 10/8/2008 - 2/23/2009 Implementation Phase 10/1/2009 – 10/31/2009 Closeout Initiation Phase 10/1/2009 10/8/2008 2/25//2009 4/22/2009 10/31/2009

  6. General Services Department SHARE Procurement Enhancements Implementation Phase • Develop/Build • Prototype/Unit Test • Update UPK’s • UAT • Train • Regression Test • Move to Production • Stabilization Period/Monitor and Control • Close Validate

  7. General Services Department SHARE Procurement Enhancement Requesting $263,000 for Implementation Phase

  8. General Services DepartmentSHAREProcurement Enhancement IT Architecture • COTS-Web Based • Oracle Database Standard • SHARE Current System Architecture • Aligned with State’s Enterprise Architecture • SHARE AIX System Housed at Simms Data Center • System Failover (Disaster Recovery) • Security/User Roles

  9. General Services Department SHARE Procurement Enhancement Thank You!

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