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Web Xpress TMS- Operations

Web Xpress TMS- Operations. Docket Booking. Contents Booking Process Docket Entry Process (LTL). Booking Process. Booking Process. We are here. Customer Contracts. Docket Entry. Pickup Run Sheet Preparation. Loading Sheet Preparation. Manifest Preparation. Vehicle Contract.

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Web Xpress TMS- Operations

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  1. WebXpress TMS- Operations Docket Booking Contents • Booking Process • Docket Entry Process (LTL)

  2. Booking Process Booking Process We are here Customer Contracts Docket Entry Pickup Run Sheet Preparation Loading Sheet Preparation Manifest Preparation Vehicle Contract

  3. Docket Booking Process –Step 1 • In WebXpress, docket entry is carried out in a multi step process • Data entered in each step has an implication on next steps • Data entered in previous step can not be changed in next steps • Step 1 • Docket Number- This can be manual or system generated. Manual number can be controlled using Document Series Management (see manual on DCR) • Docket date and time- by default this will be system date but can be edited as per rule set • Billing Type- This define payment basis for given docket- it can be Paid, To Pay or TBB. For internal or without charge movement FOC (Free on Carrier ) can be used • Billing party- This is code of customer on whom a bill will be raised. This is mandatory for TBB as pay basis. It can be made Paid and To Pay as per rule set • Origin- This is populated from login of user and is starting point for Docket • Destination- This is code of delivery control office of transportation company. A smart search can help select correct code for any given city • Service tax exempt- This is used when a movement is exempt from service tax under government rules

  4. Cnote entry for TBB • Select TBB

  5. Docket Booking Process –Step 2 • Fields entered in step 1 can not be edited in step 2 • Following fields are entered in Step 2 • Product – 3PL can define a product in product master. define such as Road, Express, Air, Train etc • Service Type-Whether consignment will be a Full Truck Load (FTL) or Less than Truck Load (LTL) • Type of Movement- Activated only when Service type= FTL. This defines capacity required to move consignment • Pickup/Delivery- describe the pick up and delivery point such Godown Pickup and Godown Delivery or Godown pick up and Door delivery • From and To define theorigin and destination city of docket booked point and delivery point. • Packaging Type- provides the description of the type of packaging such as Bottle, Gunny bags , Container, packet etc.

  6. Docket Booking Process –Step 2- Contd. • Said to contain describes product type such as computer hard ware, chemicals, food stuff etc. • Special instruction- Any specific instruction for given consignment is entered here. • Services- These are enabled/ disabled as per rules set in contracts • Volumetric- If selected, freight will be charged on basis of volumetric weight of consignment as per rules set • COD/DOD –A service where value of consignment is collected on delivery by transportation company • ODA (Outside delivery Area)- A service where consignment is delivered outside of network of transportation company • DACC- Delivery Against Consignee Copy- A service where goods are delivered against receipt of consignee copy of docket • Deferment- A service where consignment delivery may be postponed for a discount in rates • Permit Applicable- Whether permit data needs to be captured for this consignment

  7. Docket Entry Screen- Step 2 • These Information are Inactive in Step 2 because its already entered in Step 1. Click on STEP2

  8. Screen appear after Step2 Click for Payment Detail

  9. Shipper /consigner describes the Party who book the consignment. • Consignee – The party to whom consignment is delivered. • From master – contractual party. • Walk In Customer – Non Contractual party or Prospect party. • Document- These are enabled/ disabled as per rules set in contracts. • Risk Type – CarrierRisk or Owner Risk. • Invoice Detail – As per declared in Invoice of consignment (Invoice no. , Date, Declared Value, No. of packages , Actual weight of consignment). • Payment Detail – Freight charge of consignment.

  10. Payment detail of consignment Click on submit

  11. Confirmation screen System Generated Docket Number Click on VIEW to view detail of docket Click for Cnote entry

  12. Next Step generate Loading Sheet for docket Booking Process Customer Contracts Docket Entry Pickup Run Sheet Preparation Loading Sheet Preparation Generate Loading sheet Manifest Preparation Vehicle Contract

  13. Loading tally sheet

  14. Select Cnote for LS

  15. Confirmation screen System Generated LS Number

  16. Loading sheet view

  17. Next step to prepare manifest Booking Process Customer Contracts Docket Entry Loading Sheet Preparation We are here Manifest Preparation Vehicle Contract

  18. Prepare manifest

  19. Select LS to prepare manifest

  20. Select Cnote

  21. Confirmation Screen

  22. Manifest View

  23. Vehicle contract for the consignment Booking Process Customer Contracts Docket Entry Loading Sheet Preparation Manifest Preparation We are here Vehicle Contract

  24. Prepare THC

  25. Vehicle information

  26. Vehicle departure information

  27. Vehicle depart information

  28. Confirmation screen

  29. Thank You APURVA MANKAD Founder and CEO apurva@webxpress.in +91 93242 42802 ECFY Consulting Private Limited Employing Technology for Business Benefits www.webxpress.in

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