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CSI Submission Guide (Ocean Export)

Web Export Guide. CSI Submission Guide (Ocean Export). Objective To successfully use the eMpower Ocean Export Application for CSI submissions to AMS for US bound shipments. Table of Content : Internet Settings ………………………………………………………………………… Diagram of Procedure …………………………………………………………………

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CSI Submission Guide (Ocean Export)

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  1. Web Export Guide CSI Submission Guide (Ocean Export) • Objective • To successfully use the eMpower Ocean Export Application for • CSI submissions to AMS for US bound shipments. • Table of Content: • Internet Settings………………………………………………………………………… • Diagram of Procedure………………………………………………………………… • Check List…………………………………………………………………………………… • Accessing the Master bill of lading screen………………………………… • Add details on the MBL screen …………………………………………………. • Accessing the HBL Allocation screen…………………………………………. • Add details on the HBL screen…………………………………………………… • Container Allocation…………………………………………………………… • Line Detail…………………………………………………………………………… • Submission to US Customs………………………………………………………… • “1Y” code…………………………………………………………………………… • Resubmission to US Customs……………………………………………………. • Data Flow Diagram……………………………………………………………………… • This manual assumes: • Application users are familiar with web browsers -- e.g. all drop-down keys contain additional information and all field names have help screens • Users have knowledge of uTrac status codes • Users have knowledge of processing House bills and Master bills Page 2 Page 3 Page 4 Page 6 Page 7 Page 10 Page 11 Page 12 Page 13 Page 14 Page 17 Page 19 Page 20 CSI Submission Guide

  2. Click on Tools Click on Internet Options Click on Settings Tick the Every visit to the page radio button Click on OK on both screens to close and save settings Make sure your Internet Browser is set to “check for newer versions every visit to the page”. Internet Settings (Critical for this application) CSI Submission Guide

  3. MBL Screen HBL Screen Container Allocation Line Detail Submit to Customs 1 2 3 4 5 • Vessel & Voyage Details • Vessel Name • Vessel/Slot Operator • Last Foreign Port • before US • First USA Port • MBL number • Container Number • Seal Number • US Description Code Can be done on MBL screen or HBL Processing Screen • Mark & Numbers • No of Pieces • Description of Goods • IMO Hazardous Code • Container Number • Parties • Addresses - Shipper • & Consignee • Bill of Lading • Package Type Diagram of Procedure CSI Submission Guide

  4. MBL Screen - page 6 Done • Vessel Name – must be on Lloyds Register • Vessel / Slot Operator - with SCAC code • Last Foreign Port Before USA • First USA Port of Arrival • MBL Number – the EDI submission will insert the SCAC code as a prefix to MBL number HBL Screen - page 10 • Addresses of Consignee & Shipper - only the last 2 lines with content will be • submitted; make sure that the city and country appear on those 2 lines • Bill of Lading Type - if this is “Foreign Retained on Board” the 1st US Port • & Port of Arrival must be the same • Package Type – abbreviate to 5 characters • Check “Consignee = Notify Party” block if there is a Letter of Credit Container Allocation - page 11 • Enter the Container Number • Enter the Seal Number • Select correct US Description Code Line Detail - page 12 • Marks & Numbers – may exceed 1 line • No of Pieces – smallest package type • Description of goods • IMO Hazardous Code – only if hazardous goods • Container Number Check List CSI Submission Guide

  5. Submission to Customs - page 13 Done • Can be done on HBL processing screen or MBL screen • Check Addresses on Summary screen before finalizing submission • Tick / Untick HB’s to be submitted Resubmission to Customs - page 16 • No CHANGES to a HBL may be resubmitted while the US status is CS; only • once the status has change to either UA (submission accepted) or UR • (submission rejected), may changes to the HBL be submitted • Changes to theVessel Name, Voyage Number, Port of Load orPort of • Arrival may be corrected in eMpower • Such changes must be manually logged in the Tradegate 2000 system as • adjustments - refer to the CSI v10 manual on Inzalo • Any other changes, may be done and resubmitted via eMpower. Check List - continue CSI Submission Guide

  6. Click on Exports Click on MBL Ocean Enter the Load Reference number Click on Create / Update Access the Master Bill of Lading • From the main menu select the Exports tab, then click MBL Ocean folder tab • (CSI submissions are based on Vessel / Voyage details which are input via MBL processing, hence this menu option being the route to CSI submission via eMpower) • Enter the Load Reference number and click the Create/Update button • To search/display an existing MBL submitted to CSI, enter Load Reference number, status, country and US Customs Status; then click the Create/Update button CSI Submission Guide

  7. The Vessel Name, use the lookup function for a valid list of vessels that includes the • correct Lloyds number and flag – if you change the vessel name, the system also takes out the ETD & ETA, which are mandatory fields • The Vessel Operator, which is the 2nd notified party • The Last Foreign Port before USA • The First US port of Arrival • Enter the MBL number – the EDI submission will insert the SCAC code as a prefix to MBL number • Any CHANGES after a Submission to CSI via eMpowerto theVessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrivalmust be done as adjustments via Tradegate 2000 MBL Processing Screen – On this screen the Vessel Particulars required for CSI are input – with NO trans-shipment (with trans-shipment on the next page) The Vessel Name must exist on the UTi Lloyds Register The VesselOperator must have a SCAC code or a slot operator (this is the 2ndary notified party that AMS will automatically notify that the shipment can be loaded) Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number Enter the Last Foreign Port before USA Enter the First US Port Of Arrival CSI Submission Guide

  8. The Vessel 2 must now be a valid vessel that includes the correct Lloyds number and flag • The Vessel Operator 2 will be the 2nd notified party • The following items are now also mandatory: • Trans-ship ETA date; Voyage 2; Trans-ship Port • The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2) • Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number • Any CHANGES after a Submission to CSI via eMpowerto theVessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrivalmust be done as adjustments via Tradegate 2000 MBL Processing Screen – with trans-shipment The Vessel Name (2) must exist on the UTi Lloyds Register These Items are mandatory input: Trans-ship Port; Trans-ship ETA and Voyage (2) Use the lookup function to select a valid Vessel Operator (2) The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2) Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number CSI Submission Guide

  9. Click HBL Processing tab to capture details on HB • The Browser will open up a second window on your task tool bar HBL Processing Click on HBL Processing • A second window opens • click on the tab to open • the HBL Allocation screen CSI Submission Guide

  10. All the HBL allocated to this MB will be listed • Click on the HB Number to take you to the HBL Processing screen, or • Enter the new HB number to be added HBL Allocation Screen Enter a new HB Number to be added, then click on Create/Update Hbs OR Click on a existing HB Number CSI Submission Guide

  11. On the Shipper Address and Consignee Address – only the last two lines with content will be submitted; make sure that the city and country appear on the two lines • All items marked with * are mandatory in uTRAC • Items marked with ** are mandatory for CSI submission • Bill of Lading Type defaults to “Regular Bill” – other types are available on the dropdown option • Enter the Package Type – abbreviate to 5 characters HBL Screen Shipper Address should be changed as follows: Consignee Address should be changed as follows: Enter a Package Type for items on the shipment If there is a Letter of Credit this field must be ticked; then the Notified Party will be submitted as the Consignee and the Consignee will be submitted as the Notify Party Select the correct Bill of lading Type, if not a “Regular Bill”. If this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same CSI Submission Guide

  12. Enter the Container No as on the HB Enter the US Desc Code, use the dropdown option to select applicable code Enter the Seal No, no punctuation or spaces allowed Click on Save to exit Container Allocation Screen • Click on the Containers folder tab to enter ocean container details • The following are mandatory fields: • Container No; Seal No; US Desc Code • Click on Save to exit CSI Submission Guide

  13. Click on the Line Detail folder tab to enter the Line Details • The following are mandatory fields: • Marks & Numbers; No of Pieces; Description; IMO Hazardous code; Container No • Click on Save to exit • Marks & Numbers: • The text may exceed one line • If the Marks & Numbers are the same for subsequent items a null input against an item will cause that the Marks & Numbers of the previous item will be inherited for that item The No of Pieces related to the smallest package type Enter the Description Select the Container No – if there is only 1 container it will be auto deduced in the submission and input is not necessary If Hazardous Goods – enter the IMO Hazardous Code Click on Save to exit to HBL screen Line Detail CSI Submission Guide

  14. One can Submit to US customs from either the MBL Processing Screen or the HBL Allocation screen • When you click on the “Submit to Customs” button, eMpower will verify that all mandatory fields have been completed. Click on Submit to US Customs on the MBL Processing screen or the HBL Allocation screen Submit to Customs CSI Submission Guide

  15. Submit to US Customs • Once the system had validated all mandatory information, you will get a summary of the MBL with all the HBL’s allocated to that MBL • This is a final checkpoint to ensure that the addresses submitted to US Customs are correct - if not, click on cancel, and correct it on the HBL screen • All HBL’s for submission to US Customs must be checked • Click on “Submit” to finalize the submission If the HBL Number has already been used in a UTi submission for another HBL, the number used for this submission will changed as indicated in red. This will be the number to reference in looking for this HBL on Import 2000, else the original HBL number is applicable. Check HBL’s for Submission to Customs Make sure the addresses of the Shipper and Consignee are correct, as this is what will be submitted to US Customs Click on Submit to finalize the submission CSI Submission Guide

  16. The successful submission to CSI will be recorded with a CS – “submitted to customs” – in the shipment history of each HBL submitted • The AMS Acceptance will likewise be recorded with a UA – “accepted by customs” - in the shipment history of each HBL submitted • Rejections in a submission will be recorded as RED Remarks • No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted (excluding to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival) Successful Submission to US Customs • US status will change to CS (submitted to customs), after successful submission. • Other US Customs Status Codes are • UA – AMS acceptance - Once accepted by AMS it will automatically change to UA; • UR - Rejected by Customs • PA - Held for Inspection • CC - Cleared by Customs The HB number used for submission will be displayed in brackets on the HBL Processing Screen after successful submission CSI Submission Guide

  17. “1Y” acceptance Code • This is an automatic response when transmitting the Bill of lading to AMS/Customs if … • (1) the Master Carrier has also transmitted the manifest and • (2) the vessel, voyage number , Master Carrier SCAC Code and Bill of lading match with our data that we/you entered. • The 1Y will happen when there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission – a missing 1Y MUST be attended to • If you do not receive a 1Y, you must call the ocean carrier to … • (1) confirm that the data matches • (2) find out if there is a problem with the carrier and or Tradegate • (3) if 1 & 2 does not resolve the problem, you must email Tradegate or Denise Descoteaux for assistance - ddescoteaux@go2uti.com CSI Submission Guide

  18. FAQ’s on 1Y • A couple of questions on 1Y that were not covered in the AMS tutorials: • If there is no 1Y does that imply a rejection?Not a rejection but not a match with the carrier. • What are the implications, if the absence of a 1Y is not attended to?Presently the only implication that I know of , which is a big one, is that the carrier will not be able to cut the I.T.’s to move the freight inland and or UTI will not be able to customs clear the freight. So it does create a big problem… I have just heard rumblings of this and have not confirmed but eventually I am advised that if the carrier does not see a 1Y, the goods will not be loaded…. • Currently the AMS Accepted should be returned within 24 hrs - what about the 1Y - how long (max) after the Accepted?The 1Y will happen once there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission. This should be simultaneous with the AMS Accepted. • It appears as if Accepted now counts for nothing and operators can only regard the submission as complete once a 1Y is received?I would say yes…. The 1Y signifies that the UTI HBL has been closed out and the goods now will travel from origin to destination under the Ocean Carriers Bill of Lading and Liability…. CSI Submission Guide

  19. Any other changes, except to Vessel Name, Voyage Number, Port of Load / Trans-shipment Port or Port of Arrival may be done and resubmitted via eMpower. • Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower, but • Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v11 manual on Inzalo Resubmission to US Customs A change to either the Vessel, Voyage, Port of Load /Trans-shipment Port or Port of Arrival will bring up this warning message - you will be allowed to correct it in eMpower, but the changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo CSI Submission Guide

  20. FCS/ Import 2000 (4) US Customs/ AMS (5) uBase (1) uConnect (2) Amtrix (3) uConnect Monitoring Tool Amtrix Monitoring tools Import 2000 Web Front-end eMpower EDI data flow Manual interaction with data Unix Prompt • 1.An operator initiates the process by submitting an export housebill to US customs by using eMpower. A CS secondary • status is entered on the housebill in question. • 2. UConnect detect that a CS status was entered and will start the process of extracting an EDI file to be transmitted to • US customs. • 3. The EDI file produced by uConnect is then picked up and transferred to the VPN software for FCS by Amtrix. • 4. The VPN client uploads the EDI on the FCS Import 2000 system. If the upload fails the Import 2000 system will • produce an error response file, which is transferred back to uTrac via the following steps: • Amtrix will map the error response back into a USI red remark message • The red remark will be processed into uBase by uConnect and can be viewed from eMpower or uOp • 5. If the EDI file was accepted by the Import 2000 system the Housebill will automatically get submitted to the AMS system • Within a couple of hours the AMS system will response back to Import 2000 with a status code indicating whether the • housebill was accepted or rejected by AMS. The FCS Import 2000 system will transfer the AMS status code back to Amtrix • via the VPN client software. Amtrix will map the AMS status into a USI message which are processed by uConnect into uBase • as a secondary status representing AMS response, which can be viewed from eMpower or uOp. • For more detail and tips on troubleshooting refer to the Manual created by Thinus Joubert on the • CSI Tutorial page Inzalo A Diagram of the Data Flow from eMpower to AMS CSI Submission Guide

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