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Classrooms for the Future

Classrooms for the Future. Grant Completion Webinar New Grantees August, 2008. Today’s Agenda. Welcome Grant Requirements Timeline Funding Parameters Grant Completion Steps Revision Project Plan Budget Detail Table VV Rider – signature page: print and send

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Classrooms for the Future

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  1. Classrooms for the Future Grant Completion Webinar New Grantees August, 2008

  2. Today’s Agenda • Welcome • Grant Requirements • Timeline • Funding Parameters • Grant Completion Steps • Revision Project Plan • Budget Detail Table • VV Rider – signature page: print and send • Purchasing additional equipment • Coach Money • Questions and Answers

  3. 2008-09 Funding Amounts • $45 Million for year 3 • Divided among continuing and new grantees • Year 4 funding

  4. Requirements • CFF Handbook • Full participation in program • Administrators kick off October 14 • Teacher open box or out of the box training • Participation in evaluation data collection • 30 hours PD per year

  5. Professional Development Continuing • 21st Century Teaching and Learning courses (30 hours each year) • The Need for Change (new 2008 teachers) • Coach Training • Coach boot camp October 14-17 • Vendor training 8 days • On-going training opportunities

  6. Professional Development Requirement • Cohort 3 implementation plan: http://www.embeddedlearningacademy.com/pde/21/forms/cohort_III.cfm

  7. Cohort 3 Implementation Plan

  8. Year 3 Funding • Grant funding for: • “smart” classrooms and teacher stations • student laptops • $250 per classroom for technical support (new classrooms only) • $6000 infrastructure (new schools only) • 3 still and 5 video cameras per building • Additional funding for coach salary • $30,000 per building (not budgeted in eGrants)

  9. CFF Grant Completion Timeline • Grant revisions are due to PDE by August 31, 2008 • Aim to submit earlier to ensure it is correct • DO NOT submit Purchase orders for grant money until you receive a “substantially approved” letter • Purchase orders due September 30, 2008 • Completed grants received by the deadline should be paid by the middle of October • Money will be wired in a lump sum from the comptroller’s office

  10. Funding Parameters • Grant award amount for: • Equipment from the RFP • Up to $6000 for infrastructure (wireless, electricity, cable channels, servers, hubs, switches). • Up to $250 per NEW classroom for tech support (installation of projector mounts, etc.)

  11. Funding Parameters -2 • Grants funds may only be used to purchase specified contract equipment. • Additional or alternative equipment may be purchased with district money. • Pricing between the 2 vendors may not be mixed. Apple purchases order Apple classroom equipment (same for CDW-G). • Submit Site Readiness Checklist (SRC) to CDW-G or Apple prior to submitting purchase order.

  12. Site Readiness Checklist

  13. Equipment Purchases • Equipment must be purchased from state contract with grant money • Macintosh: http://web.mac.com/applecff • PC: http://www.cdwg.com/PAClassroomsforthefuture • No substitutions with grant money • Each classroom full solution (Mac, PC) • Options on pricelists are not permitted with grant money (memory, batteries).

  14. Accessing eGrants • Go to http://egrants.ed.state.pa.us/ • And select ‘Classrooms for the Future’ from the left-hand menu

  15. Accessing eGrants, Continued • Select ‘Login to eGrants’ • Login

  16. Help: Accessing eGrants • Click on the On-Line eGrant Support link at the bottom of the left-hand column.

  17. eGrant Support, Continued • Complete the web form and then click the send the support request button. • Your question will be answered by the eGrants helpdesk. • Please be specific with your questions.

  18. - Make sure your “New Returned” application is “current” • - Switch back to data entry • Edit your Project Plan, equipment deployment, budget (they must • match)

  19. Equipment Deployment

  20. Budget Detail

  21. Budget Detail • Each type of equipment needs to be on a separate line • Each building needs to be on a separate line • Mac and PC purchases need to be separate • PC: Enter all shipping on a separate 750 line • Mac: Shipping is included • eGrants does not do the math – use worksheet provided on EdHub

  22. To access the worksheet:

  23. To access the worksheet:

  24. CFF budget worksheet

  25. Generate Reports Rider WW – 3 pages including signature page and budget

  26. Signature Page: Rider VV Mail to Classrooms for the Future, 8th floor, Pennsylvania Department of Education, 333 Market St., Harrisburg, PA 17126 Request a return receipt when you mail to ensure delivery.

  27. Additional purchases from contract • Can purchase from state contract with district money (for the high school)

  28. Coaches • $30,000 per school • Non EETT qualifying • Send two invoices to IU 15, 55 Miller St, PO Box 489 • Summerdale, PA 17093-0489 attn: Mark Hennes • December 31 ($15,000) • April 30 ($15,000) • You will be responsible for reporting expenditures to PDE • EETT Title II-D – Amend Fed programs consolidated application • Complete budget • Program description • Print and mail rider to Federal Programs, PDE

  29. Questions?

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