PowerPoint Lesson 1 PowerPoint Basics

1. PowerPoint Lesson 1PowerPoint Basics Microsoft Office 2007: Introductory Pasewark & Pasewark

2. Objectives • Start PowerPoint. • Understand the elements of the PowerPoint window. • Open an existing presentation. • Save a presentation. • Navigate through a presentation. Microsoft Office 2007: Introductory

3. Objectives (continued) • Change views. • Use the Slides and Outline tabs. • Use the Ribbon. • Use the Slide pane and Notes pane. • Change the layout. Microsoft Office 2007: Introductory

4. Objectives (continued) • Delete a slide. • Print a presentation. • Exit PowerPoint. Microsoft Office 2007: Introductory

5. Animation Layout Live Preview Microsoft Office Button Normal view Notes Page view Outline tab PowerPoint presentation Publishing Quick Access Toolbar Ribbon Vocabulary Microsoft Office 2007: Introductory

6. Slide layout Slide pane Slide Show view Slide Sorter view Slides tab Status bar Tab Task pane Thumbnails Title bar Transition Zoom Slider Vocabulary (continued) Microsoft Office 2007: Introductory

7. Introduction to PowerPoint • Program to create professional presentations. • Presentation can include: • Text • Drawn graphics • Clip art • Photographs • Tables • Charts Microsoft Office 2007: Introductory

8. Introduction to PowerPoint (continued) • The presentation also may include: • Flash animation files • Animated clip art • Links to Web sites • Sound • Movie clips • You can publish the presentation to a Web server for others to view on the Internet. Microsoft Office 2007: Introductory

9. Starting PowerPoint • Click the Start button. • Click All Programs. • Click Microsoft Office. • Click Microsoft Office PowerPoint 2007. Microsoft Office 2007: Introductory

10. Reviewing the PowerPoint Window • Title bar is at the top and identifies the program you are working in and file name. • Microsoft Office Button opens the Office menu. • Quick Access Toolbar has buttons for frequently used commands. • The Ribbon has graphic command buttons organized by tabs and in groups. Microsoft Office 2007: Introductory

11. Reviewing the PowerPoint Window (continued) • The work area is divided into three panes: • Slides tab: Displays thumbnails including the graphics. • Outline tab: Displays the text on the slides. • Slide pane: Where you do most of the work of adding text and graphics to the slide. • The status bar appears at the bottom and tells you which slide is displayed and total number of slides. Microsoft Office 2007: Introductory

12. Opening and Viewing an Existing Presentation • You can choose the presentation from the Recent Documents list. • Click the Microsoft Office button to access the Recent Documents list. • If the presentation is not on the list: • Click Open on the Office menu. • Locate the file name in the Open dialog box. • Click the presentation and then click Open. Microsoft Office 2007: Introductory

13. Opening and Viewing an Existing Presentation (continued) • A slide show is a series of slides. • Transition refers to the way each new slide appears. • Animation is text and graphics that have motion. Microsoft Office 2007: Introductory

14. Saving a Presentation • The Save As dialog box is used to name a presentation. • For a file that has previously been saved, you can: • Click the Save button on the Quick Access Toolbar. • Or press Ctrl+S to update the file to the latest version. Microsoft Office 2007: Introductory

15. Changing Views • You can view a presentation in four ways: • Normal view: You do most of your work in this view. • Notes Page view: Displays your slides on the top portion of the page, and your notes on the bottom. • Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them. • Slide Show view: Your presentation is shown full screen as if you were showing it to an audience. Microsoft Office 2007: Introductory

16. Changing Views (continued) • In Normal View you can have up to four panes: • Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format. • Slide pane: Displays one slide at a time and is where you edit text. • Notes pane: Is where you add speaker notes. • Task pane: Opens up on the right for some tasks such as inserting clip art. Microsoft Office 2007: Introductory

17. Inserting a New Slide with a New Slide Layout • The slide layout is how objects are placed on a slide. • Objects are text, graphics, illustrations, tables, and charts. • The default layout includes placeholders for titles, text and content. • You can choose a layout when you insert a slide or to change an existing slide. Microsoft Office 2007: Introductory

18. Notes Page View • Notes Page view displays your slides on the top portion of the page and your notes on the bottom portion of the page. • You can use the notes to help guide you during the presentation. • Notes are also helpful when printed with handouts. • To switch to this view, on the Ribbon, click the View tab, in the Presentation Views group, click the Notes Page button. Microsoft Office 2007: Introductory

19. Using Slide Sorter View • Slide Sorter view displays thumbnails of the slides on the screen that you can rearrange easily. • This view gives you an overview of the entire presentation. • Use Slide Sorter view to set slide timings, transitions, and animations. • To switch to this view, click the View Shortcuts Slide Sorter button on the status bar or the Slide Sorter button on the View tab. Microsoft Office 2007: Introductory

20. Using Slide Show View • In Slide Show view you run your presentation on your computer as if it were a slide projector. • Each slide fills the screen. • Animations, sounds and videos play. • To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5. Microsoft Office 2007: Introductory

21. Deleting Slides • To delete a slide in Normal view, press the Delete key when that slide is displayed. • You can also delete a slide using the Ribbon, on the Home tab, in the Slides group, by clicking the Delete button. • If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar. Microsoft Office 2007: Introductory

22. Printing a Presentation • You can print handouts with thumbnails of your slides and a place for notes. • You can print your presentation as slides only, with notes, or as an outline. • You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically. • Click the Microsoft Office Button, then press Print to open the Print dialog box. Microsoft Office 2007: Introductory

23. Printing a Presentation (continued) • You can print all the slides, only the current slide or any combination of slides. • You can also choose to print your slides in color, Pure black and white, or Grayscale. • You can also choose if you want a border. • To make sure the slides fit on a page correctly, there is a Scale to fit paper option. Microsoft Office 2007: Introductory

24. Closing a Presentation and Exiting PowerPoint • To close a presentation, click the Microsoft Office Button, then click Close on the Office menu. • Or, click the presentation window Close button. • To exit PowerPoint, click the Microsoft Office Button, then click Exit PowerPoint. • Or, click the Close button in the upper-right corner of the title bar. • You will be prompted to save any changes to the file before exiting. Microsoft Office 2007: Introductory

25. Summary • PowerPoint is an Office application that can help you create a professional presentation. • You can view your presentation in Normal view, Slide Sorter view, Slide Show view and Notes Page view. • You can insert slides, add text and objects to slides, and delete slides. • You can print your presentation as Slides, Slides with Notes, or in an Outline format. You can also print handouts with multiple slides on a page. Microsoft Office 2007: Introductory

26. Summary (continued) • To exit PowerPoint, click the Microsoft Office Button, and then click Exit PowerPoint. Microsoft Office 2007: Introductory