ISAC Programs Presented by Kim Eck March 24, 2009
Program Participants Lists of the Illinois postsecondary schools that are approved to participate in each program are made available for each academic year.
ISAC Need-Based Programs • Monetary Award Program (MAP) • Silas Purnell Illinois Incentive for Access (IIA) Grant Program • Both require FAFSA completion • Critical data elements are: • State of residence – student and parent • Grade level -- must be an undergraduate (If this field is left blank, ISAC will assume a level of “2” for IIA purposes) • Degree information -- can’t have a bachelor’s degree or be working on a master’s • School choice – must list at least one MAP-approved Illinois school
MAP Cycle • For Financial Aid Administrators • Start-up (Feb.) • Recompute (June – July) • Payment and Reconciliation (Aug. – June) • Year-End Close-Out (June – July) • For Students • Academic year • No Summer Payment
MAP Formula • Method used to distribute appropriated MAP funds • Several factors are used to determine students’ MAP eligibility • financial need • cost of tuition and fees • appropriations • ISAC’s State and Federal Aid Estimator estimates MAP awards for students and parents
MAP Application Process • Students should complete the FAFSA as early as possible after January 1 • Priority consideration dates for a full-year award • August 15 for continuing applicants • Students who applied for MAP in the previous school year • September 30 for first-time applicants • Students who did not apply for MAP in the previous school year
MAP Suspense • Point at which projections indicate appropriation will be exhausted • Depends on appropriation and number of eligible applicants • Applied concurrently to first-time and continuing applicants • Announcement of 2008-09 MAP Grants was suspended for applicants whose initial FAFSA was received by CPS on or after July 26, 2008. • In January, some records were released from suspension • Current suspense date is August 2, 2008 (on or after)
Residency Requirements • For a dependent student: • The parent who is required to complete the FAFSA must physically reside in Illinois and Illinois must be his/her fixed and permanent home • For an independent student: • Must reside in Illinois at the time of application • Must have resided in Illinois for 12 continuous full months prior to the start of the academic year for which assistance is requested • Illinois must be his/her fixed and permanent home
Student Notification • ISAC sends letters to students who reside in Illinois and listed a MAP-approved school on their FAFSA • Acknowledges receipt of the student’s application • Includes Rights and Responsibilities document • Includes number of MAP Paid Credit Hours used • The school notifies students about the MAP award amount and changes in eligibility status • Must include specific language provided by ISAC to explain award estimations and how MAP usage is tracked • http://www.collegezone.com/753_10821.htm
MAP Benefits • Pays tuition & mandatory fees • Mandatory fees are those charged to each and every full-time student for each term • For community college students, benefits are limited to in-district tuition and mandatory fees • Includes • Remedial courses • Repeat courses • Out of state and/or foreign study • Does not include • Credit by examination and/or life experience courses • Noncredit courses
MAP Benefits • Max annual award amount for 2008-09 is $4968 • Start-up formula maximum for 2009-10 is $4968 • Student’s calculated eligible amount is displayed in MAPnet • Assumes full-time enrollment • Payment amount is based on number of credit hours in which the student is enrolled • Maximum of 15 hours paid per term • Student receives 1/15 of their eligible award amount for each credit hour
MAP Benefits • MAP Paid Credit Hours (MPCH) • Method for tracking MAP usage • Equivalent to 4½ years of full-time enrollment • Can receive maximum of 135 MPCH • Eligibility can be extended for one term if student has less than 135 but not enough left for credit hours enrolled • Must reach junior level status to use more than 75 MPCH • Grade level determined by the institution • Eligibility can be extended for one term if student has less than 75 but not enough left for credit hours enrolled
MAPnet • www.mapnet.org • the Internet application used for processing MAP and IIA • secure site; requires ID and password • color of MAPnet banner and log-on icons changes each year to match the FAFSA
Determining Award Amounts • MAP Formula applied to students’ FAFSA data • Results appear in MAPnet • Components of the formula can be viewed on hand calculation worksheet • Annual eligible award amount assumes full-time enrollment and is divided among appropriate number of terms
Awarding MAP • If students are also eligible for the following programs, these must be factored into the award package before MAP: • Illinois Veteran Grant Program • Illinois National Guard Grant Program • Grant for Dependents of Police/Fire/Correctional Officers • Special Education Teacher Tuition Waiver
Verification • Students selected for federal verification must also be verified for MAP • For purposes of ISAC programs, must verify Illinois residency • When school certifies payment request, it is certifying that the student is an enrolled, eligibleIllinois student meeting satisfactory academic progress
Verification • Any conflicting data must be resolved • Communicate with admissions/records office • In-state tuition charge does not automatically mean that a student is an Illinois resident and eligible for ISAC programs • Acceptable documentation for verifying Illinois residency is listed in Administrative Rules; includes: • Income tax returns • Illinois driver’s license • Utility or rent bills • Illinois high school or college transcript • Illinois auto registration card • Illinois voter’s registration
IIA Grant • Available to freshmen students • Grade level is determined by the institution • Eligibility requirements, residency verification, payment process, etc. are all patterned after the MAP process • As with MAP, suspension can also occur • The announcement of 2008-09 IIA Grants was suspended for applicants whose initial FAFSA was received by the CPS on or after July 12, 2008.
IIA Student Benefits • Award amounts, subject to appropriations: • Up to $500 for applicants with 500 EFC or less • Up to $1,000 for applicants with 0 EFC • For 2008-09 and 2009-10, schools should award at the $500 level for students with 0 EFC • Award may be used for any expense used to calculate the cost of attendance
IIA Student Benefits • Payment is made in two disbursements • Institution must verify continued freshmen level status prior to requesting second disbursement • Award is not prorated for less than full-time enrollment • Students can only receive one IIA Grant • Students who received only one $250 disbursement in a previous school year may receive the additional $250 in the current school year if they continue to meet the eligibility requirements
MAP & IIA Payment • Payment requests are made to ISAC via MAPnet • Payment is sent to the school on behalf of the student • Schools may begin requesting payments 10 days prior to the start of the semester • Payment comes from State Comptroller’s office • Must meet MAP Payment Claim Deadline Dates • January 10, 2009 -- 1st semester/2nd quarter • April 1, 2009 -- 2nd semester/quarter • June 1, 2009 -- 3rd quarter/2nd semester starting after February 15, 2009
Requesting MAP & IIA Payment • Payment request process involves two steps: • Payment Generation • Identify the student records for payment • Indicate enrollment hours/status • Payment Submission • Send the identified records to ISAC • Results are available the next business day • MAPnet is available every day, 7 a.m. - 10 p.m. • Payment processing occurs Monday through Friday • Records submitted by 7 p.m. will be included in that night’s processing and results will appear in MAPnet on the next business day
MAPnet Enhancement for 2008-09 • Payment requests for students at two-year colleges who are at or above the 75 MAP Paid Credit Hours will be rejected in MAPnet. • Objective is to prevent payment to ineligible students and to assist schools with identifying them. • For students reaching 75 MPCH with current payment request, a Payment Results Code of “V” will appear. • Payment requests rejected will receive Payment Results Code “F”: Full MPCH already used.
Payment Results Summary/ Invoice Detail Report • This is a compilation of four reports generated from ISAC’s mainframe. Reports included are: • Payment Results Report • Payment Exception Report (if there were exceptions) • Payment Results Summary (by term) • Payment Results Summary (all terms) • These reports should be printed or downloaded each time a payment request is submitted • Reports remain available in MAPnet for 14 calendar days after being generated. After that time, if a copy is needed, contact School Services.
MAP & IIA Payment Process • Payment is made through an offset process • New payment requests are compared to outstanding amounts owed to ISAC as a result of cancellations and adjustments made, and payment is made accordingly. • Designed to accommodate the many changes in student eligibility that can occur during the awarding and disbursement of financial aid • Includes decreases, increases, initial requests and full refunds
Maintaining Student Accounts • Schools must credit a student’s account within 30 days of receiving their MAP funds • Student adjustments or cancellations should be made in MAPnet on a regular, ongoing basis
Reconciling Records • Two aspects • Individual student awards • Fiscal year • Schools must reconcile payments and make adjustments in MAPnet • Refunds owed to ISAC must be returned within 30 days of the end of the school’s year • Checks should not be sent to ISAC during the school year • Schools will receive a notice from ISAC in early June that will indicate the refund amount due.
A Check Return Form should accompany all refund checks sent to ISAC • Clearly document the amount being returned for each student. • If one check is sent for MAP and IIA, two Check Return Forms should be completed.
MAP Budget Reporting • Schools report tuition and mandatory fees to ISAC each year via the MAP Budget Packet • Due by June 1 preceding each academic year • Must also submit a copy of the tuition refund policy with the budget packet • Packets for 2009-10 will be posted to College Zone in mid-April
ISAC Military Programs • Illinois Veteran Grant (IVG) • Illinois National Guard (ING) Grant • Both are entitlement programs • Awarded to all eligible applicants regardless of funding level • Proration occurs if there is not enough funding • Available at all four-year public universities and public community colleges • Participating schools must complete a budget packet by June 1 each year • Will be posted to College Zone in mid-April
IVG Program • Eligibility • Served at least one year of federal active duty • Honorable discharge • Illinois residency requirements • No minimum enrollment requirement • Pays tuition and mandatory fees • Receive benefits for four academic years of full-time enrollment (120 units)
IVG Program • Application can be submitted anytime during academic year • Only need to submit one time • Must also include DD-214, Member 4 copy • Student receives notice of eligibility by mail • Applicant must notify school of his/her eligibility no later than the last day of classes for the term for which the grant is requested • Schools can access eligibility data and IVG benefit history via My Zone at collegezone.com
IVG Payment Process • Payment claims are submitted via My Zone • Deadline dates for submitting claims are: • September 15 – summer term • January 15 – fall term • May 25 – spring term (second semester/second & third quarter) • July 31 – all claims, including supplemental claims • For 2008-09 • Summer term claims were paid at 100% • Fall term claims were paid at 83.22%
ING Grant • Must be active and have completed one year of service in the Illinois National Guard • No minimum enrollment requirement • Receive four full academic years of benefits (120 units) • Online application process • New application must be submitted each year by: • October 1 — first term • March 1 — second semester, second and/or third quarter • June 15 — summer term • Grant pays tuition and certain fees
ING Grant Notification and Payment Process • Award Announcements • Qualified student applicants receive a notice of eligibility from ISAC by mail • Announcement rosters are made available to schools via My Zone in College Zone • Payment • Payment rosters are made available to schools in My Zone after each application deadline has passed and all apps have been processed • Roster must be completed and submitted to ISAC no later than 30 calendar days after payment roster has been posted • Spring 2009 rosters are due by April 19
Teacher Programs • Illinois Future Teachers Corps (IFTC) Program • Minority Teachers of Illinois (MTI) Scholarship Program • Illinois Special Education Teacher Tuition Waiver (SETTW) Program • Golden Apple Scholars of Illinois Program • Illinois Teachers and Child Care Providers Loan Repayment Program
IFTC Program • Intended for academically talented students pursuing a teaching career in Illinois • Replaced ITEACH Teacher Shortage Scholarship Program (previously DeBolt) in July 2003 • Eligibility criteria: • Must be at or above the junior level • Must be enrolled at least half-time • Requires five-year teaching commitment
IFTC Program • Awards • Up to $5,000 or $10,000 a year, depending upon teaching commitment made • Can be used for tuition, fees, room and board or commuter charges (cannot exceed COA) • Awarding priority given to: • Timely renewal applicants • Combination of other factors • Grade point average • Financial need • Minority status • Commitment to teach in a shortage discipline or hard-to-staff school