Keck School of Medicine Policies and Procedures

1. Keck School of MedicinePolicies and Procedures August 21, 2012 Donna Elliott, MD, EdD

2. Student Handbook • All KSOM policies and procedures • Posted on medweb • Students access the information as needed • Sign your form and pass it to the isle – staff will collect the form at the end of the session today

4. USC Policies • SCampus • University Policy on Accommodations for Students with Disabilities • University Policy on Obligation for Payment • University Policy on Time Limit for Degree Completion • Satisfactory Academic Progress • University Policy on Alcohol and Other Drugs • No alcohol in educational spaces • All alcohol that is served/consumed on campus must come from hospitality services

5. Alcohol and Medical Students • Students will consume alcohol • Designated drivers are essential • DUIs – Medical licensure and CBCs • Professional image is important • Do not post photos of yourself intoxicated • Do not sign emails to the listserve “still drunk” • Must adhere to the USC policies in all settings • Tailgates and football games

6. Center for Academic SupportDisability services • Located on the University Park Campus • (213) 740-8205 or ability@usc.edu • Submit documentation to the UPC office to request accommodations • Can submit in person, online or via email • Letter of approved accommodations will be provided Submit to curriculum for exam day accommodations Submit to OSA for any other accommodations.

7. Academic Policies

8. Expectations • We expect that all of our students will be outstanding physicians • We recognize that being an outstanding physician does not imply perfect written exam performance • Excellence depends on: • Ability to work with others • Balanced attention to professional and personal growth • Dedication, perseverance, dependability • Academic performance

9. Examinations • Practice Exam • Week 3 • We will contact you if we are concerned • Competency Exams (FMS, skin, heme, neuro, MSK) • 70% is passing • Comprehensive Exam (end of Year I) • Work to your maximal capacity • Not just about grades/scores • About USMLE step 1 • About patient care

10. Competency Exams Exam performanceTranscript Grade Top Score in the class P Barely passing (70%) P Did not pass on the first attempt, but passed the makeup exam P Did not pass the makeup F

11. When do scores count?

12. Alpha Omega Alpha National Honor Society • This is essentially the "Phi Beta Kappa” of medical school • Awarded in the summer before year IV • System (30%) and Comprehensive (70%) exam scores • Year III clerkship grades • Top 25% of the class is eligible; 16% can be elected

13. Deans Recognition • Students who distinguish themselves in their academic coursework and in the development of their professional skills and attitudes • Approximately 15 % of the class • At the end of each of Year I and Year II criteria will include: • Comprehensive examination performance above the mean without make-up examinations • Noteworthy professional development in ICM and/or PPM. • Outside Activities that meet standards set for Dean’s Recognition. • Additional accomplishments as deemed appropriate by the Dean’s Recognition Committee

14. Examination Policies • Arrive on time • Code of Professional Behavior enforced • There should be no discussion between students (exam and breaks) • Any suspicion of cheating will be reported by a proctor • Once a student begins an examination, it is not possible to grant an excused absence for that particular examination. The grade for the attempted examination will stand as the final grade. • The Curriculum Office will distribute grades and will notify any students who did not pass an exam

15. Examination Policies • Makeup Exams • If you do not initially pass an exam you will take a makeup exam • If this is a one time occurrence it will not show up on your transcript • NO NEED TO CHEAT • Late Exams • Dr. Yacoob or Elliott must be contacted either in person or via email or phone prior to the start of the exam • Acceptable reasons for late exams • Major illness • Catastrophic event • Unacceptable reason for late exams • “Not ready to take the examination” • Weddings, travel, etc. • Examinations are NEVER given early • Only the Associate Dean or Assistant Dean for Student Affairs may grant approval for examination delay

16. Requirements for Passing Year I • Pass all system exams • Pass comprehensive exam • Pass ICM • Pass PPM • Complete Library Project

17. Reasons for Academic Difficulty • Underestimate the difficulty of the exam • Study more and more effectively, Jane Rosenthal • Out of school for a period of time • Office of Student Affairs, Jane Rosenthal, tutoring • Not a science major • Practice exams • MSP tutors, Jane Rosenthal, tutoring • Personal issues outside of school • Family, Relationships, Health • Office of Student Affairs, ICM and PPM faculty, Eric Cohen Health Center (medical or counseling), Peer support services

18. Take–Home Message • Performance on system exams is relatively unimportant • The entire class can excel without disadvantaging any individual • While exam scores are not of paramount importance, mastery of information is extremely important • Basis for future high stakes exams • Foundation for your medical practice • Step 1, clinical rotations, residency and beyond

19. Absence Policies • ICM and PPM are required courses • Absence request forms are required for all absences • Online form • Documentation is required • Illness - a note from a physician (who is not a relative) • Other unanticipated absences - documentation verifying the reason for the absence is required • Any missed session must be made up • Examples of excused absences include: illness, family illness, death, religious holiday, or making a presentation at a professional conference • Any unexcused absence may result in that student appearing before the Student Performance Committee

20. Professionalism Policies

21. What does it mean to be a medical student? • Being professional is a series of behaviors, actions, and choices • Not simply a graduate student • You will hold incredible power and influence over your patients lives • We hold you to a higher standard of behavior in your professional and your personal lives

22. Expectations • We expect that students will be • Diligent • Honest • Responsible • Constructive • Collegial • We expect that you will be an honorable member of the Keck School of Medicine community • Student Handbook • On medweb

23. Code of Professional Behavior • Honesty and Integrity • Responsibility, Reliability, and Accountability • Respect for others (students, colleagues, faculty, staff, patients)

24. Examples • Complete evaluations/surveys and complete them on time • Call faculty and staff by their appropriate names • Support your classmates • Check and respond to emails in a timely manner • Let people know if you will not be present • ICM, PPM, Gross anatomy, research mentor/lab • Arrive on time to ICM, PPM • Dress appropriately for ICM and PPM when guests will be present

25. Communication • Email is the official form of communication • Check your USC email!! (and respond) • Monitor your email content and format • Can forward your USC email to a gmail account • Listserves • med2016@petunia.hsc.usc.edu – students • Monitored by staff • keck2016@petunia.hsc.usc.edu -administration

26. Social Media • No specific policy • Expectation is that you will be professional • Facebook • Email • Twitter • PPM session

27. Questions?