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ePARs (electronic Personal and Academic Records)

ePARs (electronic Personal and Academic Records). ePARs. ePARs… is a web-based system used by students and staff working in partnership is integrated with the personal tutoring system at the University of Nottingham

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ePARs (electronic Personal and Academic Records)

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  1. ePARs(electronic Personal and Academic Records)

  2. ePARs • ePARs… • is a web-based system used by students and staff working in partnership • is integrated with the personal tutoring system at the University of Nottingham • combines records of academic progress with reflective records of personal development • enables students to plan module choices, develop a CV, identify and evidence transferable skills • captures evidence to demonstrate the quality of academic support and guidance

  3. ePARs - Login Secure, authenticated access for 3 user categories… School/Dept Admin – Tutor – Student

  4. Top level navigation ePARs - Student

  5. Links to… … address details …module choices and marks …and the ‘New Entrant Profile’ which is submitted before the student first attends the University ePARs - Student

  6. ePARs - Student Example content from a ‘New Entrant Profile’

  7. ePARs - Student The ‘Tutors’ page gives details of tutors

  8. Click to book a tutorial ePARs - Student One student’s tutorial diary for the current session. Tutorial dates, times and content are set at School/Dept. level

  9. ePARs - Student Appointment times are available in 10 min slots in this instance Green = available Blue = already booked Clicking on a green slot makes the appointment and the tutor is advised by e-mail

  10. Links indicate a requirement to enter preparation for the meeting ePARs - Student Topics or agenda items are pre-set by the School/Dept. but the student/tutor can add their own topics for discussion

  11. ePARs - Student Tutorial preparation – once notes are entered these are available to the tutor in advance of the meeting

  12. Notes and action plans can be added after the meeting ePARs - Student

  13. ePARs - Student The logbook area is private but for some courses e.g. PGCE, students have the option to share items with tutors and/or other students

  14. ePARs - Student The Personal Evidence Database (PED) is used to record detail about the student’s key qualities, activities and achievements

  15. ePARs - Student Overview of the skills area of PED

  16. ePARs - Student At the end of their course, students have the option to collate and extract all their ePARs input

  17. ePARs - Student Advice is available on compiling a CV…

  18. ePARs - Student …as well as an area where information can be collated into a basic, draft CV

  19. ePARs - Tutor Tutor system preferences are set up using the ‘my profile’ page – a similar area is available to students

  20. ePARs - Tutor General notices for all tutees are posted on the notice board

  21. ePARs - Tutor The tutor sets availability for tutorials by using the grid on the ‘availability’ page. Clicking once on the start time and then…

  22. ePARs - Tutor …on the end time… the intervening slots are filled in green

  23. The tutor can access the tutorial diary for each tutee… ePARs - Tutor

  24. …and can view the topics and any preparation for each meeting by clicking the ‘topics’ button… ePARs - Tutor

  25. …by clicking the links, the tutor has read access to any of the pre-tutorial preparation submitted by the student ePARs - Tutor

  26. ePARs - Tutor The tutor can add post meeting notes and view any notes the student may have entered

  27. ePARs - Tutor If necessary the tutor can also record detail from any additional meetings which have taken place

  28. The tutor can view the skills chart (PED) and any recorded activities for each tutee… ePARs - Tutor

  29. ePARs - Tutor The tutor can also include comments in the student’s PED

  30. ePARs • ePARs – Aims and Objectives • To provide students with a record of academic progress and performance so that progress is documented • To encourage students to reflect on progress and to record self-evaluations in relation to academic work, leisure interests and general skills • To help improve learning and focus thinking on career options and building an effective CV • To set academic qualities and achievements in a wider context

  31. ePARs • ePARs – Required Processes (through personal tutoring) • Three or more scheduled meetings between personal tutor and student (or two meetings if one-to-one meetings are complemented by group meetings) • The scheduled meetings should provide the opportunity to monitor/review student progress, discuss assessment results and check if there are any matters affecting academic progress • In liaison with the Centre for Career Development, provide support to the student with regard to career plans

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