Introducing the School Workforce Census (SWC)

1. Introducing the School Workforce Census(SWC) Gavin Sandmann, Senior Responsible Officer Ashok Tailor, Main Contact

2. Why is the School Workforce Census so important? Statutory Individualised records – never been done before Termly data Includes some support staff data

3. Considerations • Illustrate how the current data sources are used • Highlight some current ‘hot topics’ and how the new data will help

4. Existing data sources • DTR – teachers by age, sex, pay details, movements • 618G – teacher numbers, grade, ethnicity, sickness absence, vacancies • Census – teacher numbers and support staff numbers • Staffing surveys – subjects taught and subjects of qualification • Ad-hoc research projects

5. Hot Topics

6. The number of support staff has nearly tripled since 1992

7. Hot topic: maths and science teachers • Persistently higher vacancy rates than other teachers (618G) • Older age profile (staffing surveys, ad-hoc research) • Use of pay flexibilities to help recruitment/retention? • Turnover and wastage? • Length of service?

8. Hot topic: RRA monitoring • Teachers by ethnicity (618G) • Promotion and passing the threshold? • Pay levels? • Leadership group? • Age profile? • Staff role?

9. Hot topic: Leadership succession planning • Age profile of leadership group (not head teachers) (DTR) • Number of schools (ASC) • Holders of NPQH (NCSL) • Headship vacancies (618G) • Middle leaders? • Promotion opportunities? • Turnover and wastage

10. Gordon Brown Ed Balls Kevin Crompton Children and Learning Department Debbie Jones Knowledge and Information Team Human Resources Team Hazel Burgess Gavin Sandmann AND The Chain of Command

11. Presentation to give an overview of • why we are carrying out the SWF • what will be collected • when it will be collected • how it will be collected

12. Why we are carrying out the SWF • New Relationship with Schools: • collect data once and use many times • collection and sharing of data should be automated • data should be collected once and used many times • data collected should be that which a school uses itself of has been justified with a clear business case • Data Rationalisation • reduce and rationalise the number of surveys and data collections being sent to schools

13. It will allow the following surveys to be dropped: • 618G • School Census staffing elements • Secondary School Curriculum and Staffing Survey • OME survey of teacher pay • NEOST survey of Teacher Resignations and Recruitment • Annual Return for Teachers’ Pensions

14. Why we are carrying out the SWF Will give improved information to feed into: • Succession planning • Support staff supply and pay • Maths and science teachers • Race Relations Act monitoring

15. What will be collected Schools in and out of scope • English maintained schools: Community, Foundation, Voluntary Aided and Voluntary Controlled schools are in scope • Primary schools, secondary schools, maintained nursery schools, special schools, CTCs and Academies, and British Forces Posted Overseas schools in scope for pilots and 2010 Census • Pupil Referral Units, Alternative Provision and other miscellaneous establishments are in scope in 2010 and will be phased in over the pilot years • Early years settings, independent schools, non-maintained special schools, sixth form colleges and FE establishments are not in scope

16. What will be collected Information on the following teachers • those paid according to teachers’ pay and conditions (employed by the school or the LA) • agency staff working within a school in a post that would be paid according to teachers’ pay and conditions if filled by a teacher employed by the LA or school • centrally employed teaching staff, such as peripatetic and advisory teachers

17. What will be collected Information on the following support staff • “Teaching Assistants”: those support staff based in the classroom for learning and pupil support, eg HLTAs, TAs, special needs support staff, minority ethnic pupils support staff, bilingual assistants; and • “Other Support Staff”: those who are not classroom based, eg matrons/nurses/medical staff, librarians, IT technicians, technicians, admin officers, secretaries, bursars, premises and catering staff (Equates to counts currently required for the School Census, with the addition of premises and catering staff)

18. What will be collected from LAs • Centrally employed staff in regular service who either: • are paid under the terms of the School Teachers’ Pay and Conditions, eg Advisory Teacher, or • visit schools regularly and their role is one of those listed in the role code set, eg educational psychologist, ICT Technician Regular service: continuous employment of one month or more Regularly: a minimum of at least once a term

19. What will be collected from schools • Staff in regular service who either: • are employed by the school, or • have a service agreement with, and are regularly in the school. Their contract of employment is elsewhere, eg with a supply agency

20. What individual level data will be collected For each member of the Staff school workforce working within a school or centrally Details employed by an LA 1 1 1 1 0 … n 0 … n 0 … n 0 … n Contract/ Service Absence Curriculum Qualification Agreement

21. What individual level data will be collected

22. What school level data will be collected

23. When it will be collected

24. 2009 pilot schedule

25. Questions • When will your school start piloting? • How up to date is your staff data?

26. How it will be collected Records for individual staff may be sourced from more than one location LAs can chose how they wish to return records using COLLECT: • LA returns all details for all schools and own workforce • School returns own details and LA returns details for own contracted staff • School returns part details for its workforce members and LA returns remaining details

27. Initial Feedback • In a recent test of 9 schools visited : • 6 schools held all or most of the data on their database (SIMS) • 1 school held some of the data on a spreadsheet and some on the personal file • 1 school held most of the data on the personal file as their SIMS installation was faulty • 1 school has no systems in place to hold staff records electronically and seem to have little or no interest in doing so! 1 planned visit did not take place the school

28. Initial Feedback • Schools seem to have unsatisfactory records of qualifications for their employees • Needs to be consistency in the use of coding across systems to reflect SWFC requirements • Schools use of SIMS Personnel differs greatly and they have mixed opinions about its capabilities

29. Sources of Information www.learning.luton.gov.uk/go/swc

30. Sources of Information • www.teachernet.gov.uk/management/ims/ datacollections/swfcpilot/materials2008pilots • Ashok Tailor, HR Adviser – 548052 • Carol Lynch, Asst HR Adviser - 548054

31. Navigation: Teachernet Home Page Management IMS / School Census 02 Data Collections School Workforce census pilot Sources of Information • Documentation, including specifications, the pilot programme and DfES business cases for the collection of the data, are found at: www.teachernet.gov.uk/management/ims/datacollections/swfcpilot/

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