Wait List Forum October, 2010

1. Wait List ForumOctober, 2010 Office of the Registrar Enrollment Services University of Wisconsin Madison Karen Hanson, Pam Weaver & Sara Gomez

2. Introductions & Background • Background • Met with departments on campus • Researched other universities and colleges on functionality • Met with Student Advisory Board • Developed Wait List Advisory Committee • Researched functionality in People Soft

3. Overview • Defining the functionality • Characteristics to Wait Listing • Course Wait List Process - Six steps • Workshops available • Resources • DEMO • Wait List via the Student Center • Wait List via ISIS – Instructor and Department staff

4. Wait List Functionality • Provides a mechanism for students to indicate their interest in a class that is closed and has wait list available • Allows students who encounter classes with this status to place themselves on a wait list • Student may no longer need to contact the department to be placed on a wait list • Places responsibility of course selection and scheduling on the student

5. Characteristics • Both enrolled and wait listed classes will display on the Class Schedule page in the Student Center • Students can place themselves on a wait list while making other enrollment selections • Enrollment and wait list totals will appear in real-time • Consistency across campus departments

6. Characteristics • Students will need to have met the prerequisites-enrollment requirements enforced for the class section • Students will not be able to wait list if: • They have a hold on their record • The enrollment time has not been reached • The wait list capacity has been reached • The last day to wait list has passed

7. Communication • Communicate with your own department, faculty, department administrators & students • Communicate with other departments especially as it relates to combined sections

8. Course Wait List ProcessSix Steps Department determines that wait list will be available Department places Wait Capacity on the Update Sections of Class Page (and combined Wait Cap if applicable) Student places themselves on a Wait List Department determines they will allow student to enroll Department will ‘Add’ the class permission Student enrolls for the class

9. Workshops Available Wait List Workshops for Curricular and Enrollment Representatives November 4th9:00am *All workshops will 10:00am take place at 333 11:00amEast Campus Mall of Office of the Registrar Room11501 November 5th1:00pm 2:00pm 3:00pm • Register on the ISIS training website at http://isis.wisc.edu/

10. Resources • Training materials URL website -http://isis.wisc.edu/ • ISIS Update Training Sessions- this will be integrated in Managing Your Enrollment and Building Your Schedule of Classes • Captivate demo available on the Office of the Registrar's website http://registrar.wisc.edu/

11. Contact Information Office of the Registrar – Enrollment Services University of Wisconsin Madison 333 East Campus Mall Suite 10301 webenroll@em.wisc.edu (608) 262-0920

12. Wait List Preparations Wait List via ISIS…What Departments will need to do

13. Update Sections of Class • >Curriculum Management>Schedule of Classes>Update Sections of a Class • Enter Wait Capacity

14. Update Combined Section Detail Page >Curriculum Management>Schedule of Classes>Update Sections of a Class-|Class Enrollment Limits| Combined Section-Combined Section Detail *Primary Departments need to communicate with Secondary Members

15. Wait List Overview via the Student CenterWhat a student will see….

16. Student Center- Search for Classes

17. Select Classes to Add Enrollment Preferences • Box needs to be checked • Student will need to meet enforced enrollment requirements

18. Class placed into Shopping Cart

19. Shopping CartBegin Enrolling

20. Student Successfully Placed on Wait List

21. Student’s Class Schedule

22. Once permission to enroll is placed, add or swap options available

23. When attempting to Wait List for more than 3 classes…

24. Managing Your Wait List

25. Remain Logged into Multiple ISIS Instances • Log into Internet Explorer and log into Firefox • If in Internet Explorer, select New Session from File menu

26. Manage Wait List Page >Curriculum Management >Wait List >Manage Wait List Enter Term & Subject Area on Find Page

27. Wait List Manager Page

28. View Wait List By Student >Curriculum Management >Wait List >View Wait List by Student

29. Decision Made • Curricular and/or Enrollment Representative consults with instructor and/or department and determines that a student should be allowed to enroll from the wait list

30. Class Permission Page

31. Class Permission Comments

32. Class Roster Page >Curriculum Management>Class Roster>e-Class Roster

33. General Email Message to Student • Class Permission Placed - General E-mail Message to Student •  First Name – Last Name • You have been given permission to enroll in (subject short descr, course number, section number, and five digit class number). Your permission will expire at 11:59PM on (date). • To enroll for this class, click on ‘Course Enrollment’ in your Student Center. You will be directed to the Add tab. Your Class Schedule will be displayed at the bottom of this page. Click on ‘Add’ or ‘Swap’ to the right of the class section within your Class Schedule and continue through the enrollment process to finalize your enrollment. • If you have not enrolled by the above date, your class permission will expire and you will be removed from the wait list for this class. If you no longer wish to be on the wait list for this class, please go into your Student Center and remove yourself from the wait list via the Drop page. Please contact the department of this class if you have any questions.

34. Student Adds Class

35. Questions/Comments? • Thank you for coming!