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Bangladesh INSPIRED SME Competitiveness Grant Scheme

Bangladesh INSPIRED SME Competitiveness Grant Scheme. Full Grant Application Workshops Date: 30 July and 1 August 201 3 Dhaka The contents of this presentation are the sole responsibility of the contractor and can in no way be taken to reflect the views of the European Union.”.

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Bangladesh INSPIRED SME Competitiveness Grant Scheme

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  1. Bangladesh INSPIRED SME Competitiveness Grant Scheme Full Grant ApplicationWorkshops Date: 30 July and 1 August 2013 Dhaka The contents of this presentation are the sole responsibility of the contractor and can in no way be taken to reflect the views of the European Union.”

  2. Concept Notes - Overview 2 • Congratulations with being selected for full applications! • Now strengthen the key success factors: • Follow all administrative requirements very carefully as otherwise the application will be excluded. • Demonstrate a better understanding of clusters • Background/Justification – Make reference to priorities of call, show real analysis (not just descriptive), include relevant sector data and own research/surveys, mention synergies with other initiatives • Clear focused Objectives; clear structure and simple style • Clearly identified and quantified target groups – meeting real needs • Coherent logical design (activities lead to outputs and results have baselines and targets (OVI)

  3. Concept Notes - Overview 3 • Other key areas to improve: • Ensure the cover page is and all administrative requirements are 100% completed and correct. Please double check this. • Partnerships with clear purpose and value added • Include genuine added-value elements and explanation • Clear implementation plan with allocation of responsibilities • Activities shall have detailed measured outputs and results have baselines and targets (OVI) • Realistic and cost-effective budget • Realistic sustainability strategy • DO NOT CONFUSE THE OBJECTIVES OF LOT 1 AND LOT 2! Re-read the Guidelines, Section 1.2 and 1.3

  4. Guidelines for Applicants 4 • “Guidelines for Applicants” available on: www.euinspired.org.bd under the headings Grant Scheme/Full Application Documents; http://ec.europa.eu/europeaid/work/funding/index_en.htm Calls for Proposals; and http://www.moind.gov.bd Downloads/INSPIRED

  5. Full Application Form 5 • Full Application Form and Annexes are available on: www.euinspired.org.bd under the headings Grant Scheme/Full Application Documents; http://ec.europa.eu/europeaid/work/funding/index_en.htm Calls for Proposals; and http://www.moind.gov.bd Downloads/INSPIRED

  6. Full Grant Application – List of Key Documents • Guidelines for Applicants  • Annex A - Grant Application Form  • Annex B - Budget  • Annex C - Logical Framework  • Annex D - Legal Entity Form  • Annex E - Financial Identification Form  • Annex G - Standard Grant Contract  • Annex J - Information on the Tax Regime  • Corrigendum  (Action duration 12-30 months) • Questions & Answers  

  7. Full Applications - Administrative Requirements Part A. Administrative Requirements

  8. Administrative Requirements MANDATORY Cover Pages 1 and 2 • Check that all the information is up-to-date • Fill in each section • The contact person must be someone who is readily available

  9. Administrative Requirements – Reference Data • The key reference data which applies to this grant aid programme are as follows: Publication Reference: EuropeAid/133-587/C/ACT/BD Title of the Call: SME Competitiveness Grant Scheme Budget Line: BGUE-B2009-19.100101-C1-AIDCO Contracting Authority: Ministry of Industries of Bangladesh

  10. Full Grant Application – Two Envelopes System The full application is to be submitted under the ‘Two Envelope System’ in the same manner as for concept note submission: OUTER ENVELOPE REQUREMENTS REFERENCE #: EuropeAid/133-587/C/ACT/BD TITLE: SME Competitiveness Grant Scheme Select the appropriate title from the following 3 options Lot 1A – Support to cluster and value chain development – Early Growth Stage or, Lot 1B – Support to cluster and value chain development – Intensive Growth and Consolidation Stage, or Lot 2 – Support to skills development and capacity building of business intermediary organisations. NOT TO BE OPENED BEFORE THE OPENING SESSION. Translate the above line into Bangla and insert another entry below the English line – this instruction is to appear in both English and Bangla. Enter applicant’s name and address.

  11. Full Grant Application – Two Envelopes System INNER ENVELOPE REQUIREMENTS (Postal, hand delivery or private courier service address) Ministry of Industries SME Cell Room 534, 91 Motijheel C/A, Dhaka 1000. • Select the appropriate title from the following 3 options • Lot 1A – Support to cluster and value chain development – Early Growth Stage or, • Lot 1B – Support to cluster and value chain development – Intensive Growth and Consolidation Stage or, • Lot 2 – Support to skills development and capacity building of business intermediary organisations.

  12. Full Grant Application – Deadline • The submission deadline is respected. If the deadline is not respected the application will automatically be rejected. Deadline: 18 August 2013 by 16.00

  13. Administrative Requirements - CHECK EVERYTHING Use the Check List Section 6 of Part B -Points 1-8 within the Guidelines • Ensure all declarations are signed • Address the envelope correctly • Add “Do not open etc” in English and Bangla • Enclose the correct number of copies • Enclose the electronic copy-labelled with Application Number • Seal the envelope • Please note if any of the requested information is missing or is incorrect, the application may be rejected on this sole basis and the application will not be evaluated further

  14. Full Grant Application – CHECK EVERYTHING • Has the ‘Declaration by the Applicant’ (Section 7 of the application form) been signed and dated by the Applicant? Is it available for submission to the Contracting Authority? •  Has the checklist, Section 8 - Assessment grid of the full application form been left blank and available for submission to the Contracting Authority •  Where ‘standard’ templates have been developed, and identified in the Call for Proposals, these are to be utilised to present the required information. DO NOT INVENT DIFFERENT TEMPLATES.

  15. Full Grant Application – CHECK EVERYTHING • Ensure that the correct references/titles/descriptions are used and applied to the appropriate documents. In particular have you used: • The correct budget reference? • The correct title of the call for proposals? • The correct publication reference? •  Has/have the partner/partners completed the Description template (Section 4 of the application)? •  Has/have the partnership statement(s) been signed, dated and the introductory narrative edited to include reference to the Contracting Authority? If more than one partner have ALL statements been received and available for submission?

  16. Full Grant Application – CHECK EVERYTHING • Has/have the associate/associates completed the standard template (Section 5 of the application)? If more than one associate, have completed standard templates been received, and available for submission, from ALL associates? •  Have the documents been prepared on white A4 paper? •  Does the front sheet bear the bidders name and ‘logo’? •  Is the bidders name and address stated clearly? •  Is the page format consistent (2cm margins)? •  Is the font size consistent (Arial 10)?

  17. Full Grant Application – CHECK EVERYTHING • Has/have the associate/associates completed the standard template (Section 5 of the application)? If more than one associate, have completed standard templates been received, and available for submission, from ALL associates? •  Have the documents been prepared on white A4 paper? •  Does the front sheet bear the bidders name and ‘logo’? •  Is the bidders name and address stated clearly? •  Is the page format consistent (2cm margins)? •  Is the font size consistent (Arial 10)?

  18. Full Grant Application – CHECK EVERYTHING • Is the approach to highlighting, bullet-points etc. consistent? •  Have the documents been bound and include a clear/transparent plastic cover? •  NOTE: the ‘Checklist’ and ‘Declaration’ MUST be stapled together and separate from the Application Form but also enclosed in the envelope with the Application Form •  Are 2 copies and 1 original of the Application Form available? Is each set of documents bound? •  Is an electronic version (CD-Rom) of the Application Form documentation available and ready for submission? The electronic format MUST contain EXACTLY THE SAME information as the paper version enclosed.

  19. Full Grant Application – Application Form Part B. Application Form

  20. Full Grant Application – List of Key Documents • Guidelines for Applicants  • Annex A - Grant Application Form  • Annex B - Budget  • Annex C - Logical Framework 

  21. Full Application Form Section B of the Grant Application Form The Action:- • The Guidelines for Applicants Section 1.2. Please re-read the objectives /requirements particular to each Lot • The Guidelines for Applicants Section 2.1.3 pages 11- 15 Eligible Actions. Please re-read carefully. The Action must be in-line with the objectives for each Lot. All activities and proposed procurement must comply with those objectives.

  22. Overview Evaluation Grid Page 24 and 25 Guidelines for Applicants

  23. EVALUATION GRID 1

  24. IMPORTANT NOTE SECTION 1 Applicants scoring less than 12 Points for Section 1 will be rejected

  25. EVALUATION GRID Section 2

  26. EVALUATION GRID Section 3

  27. EVALUATION GRID Section 4

  28. Evaluation Grid Section 5

  29. From Concept Note to Full Application • The key elements (type of Action, budget lines, type of equipment, partners) assessed on the basis of the Concept Note cannot be modified by the applicant in the Full Application Form. • Applicants invited to submit a full application form following the pre-selection of the Concept Note must do so by using the Part B of the application form (from page 12).

  30. Full Applications • It is important to note that the headings and sub-headings for each section of the application are ‘standard’ and should not be deleted or replaced by any other alternatives. You may however introduce further sub-headings if you feel they enhance/emphasise any particular point you wish to convey to the evaluator. • Please note the following. In completing the application form you are required to complete pages 1 and 2 and then go straight to page 12 (Part B. Full Application Form) to commence. Pages 4 through to 11 are left BLANK.

  31. Full Grant Application Structure • Form Structure. • Section 1 – General Information • Section 2 – The Action • 2.1 – Budget of the action, amount requested from the Contracting Authority and other expected sources of funding. • 2.2 – Description of the Action. • 2.2.1. Description (max 14 pages) • 2.2.2. Methodology (max 4 pages) • 2.2.3. Duration and indicative action plan for implementing the action (max 4 pages) • 2.2.4. Sustainability of the action (max 3 pages) • 2.2.5. Logical Framework • 2.3 – Applicant’s experience of similar actions

  32. Full Grant Application • Form structure (cont’d). • Section 3 – The Applicant • 3.1. Identity (only required if different from Concept Note) • 3.2. Profile • 3.2.1. Category (tick boxes) • 3.2.2. Sector(s) (tick boxes) • 3.2.3. Target group(s) (tick boxes) • 3.3. Capacity to manage and implement actions. • 3.3.1. Experience by sector (tick boxes) • 3.3.2. Experience by geographical area • 3.3.3. Resources – Financial data/Financing sources/Number of staff (full time equivalent)

  33. Full Grant Application • Form structure (cont’d). • 3.4. List of the management board/committee of your organisation. • 4 Partners of the Applicant participating in the action. • 4.1. Description of the partners – one for each partner. • 5 Associates of the Applicant participation in the action – one for each associate. Your cluster MSMEs should complete one each. • 6 Checklist for the full application form. • 7 Declaration by the Applicant • 8 Assessment grid of the full application.

  34. Full Grant Application – Section 1 • Section 1. General information • Reference of the Call for Proposals EuropeAid/133-587/C/ACT/BD • Title of the Call for Proposals SME Competitiveness Grant Scheme • Name of the applicant Name of your organisation • No. of the proposalThe proposal number as allocated by the Contracting Authority and notified to the applicant at the time of communicating the outcome of the evaluation of the Concept Note • Title of the action Title of your proposal • Location of the action- Specify country(ies) region(s) that will benefit from the action, e.g. Bangladesh and any other beneficiary countries and/or regions • [No. of the Lot] Lot 1A, 1B or Lot2 • For restricted procedures only; the proposal number as allocated by the Contracting Authority and notified to the applicant at the time of communicating the outcome of the evaluation of the Concept Note. • Section 1 – General Information

  35. Full Grant Application – The Action • Section 2 – The Action • 2.1 – Budget of the action, amount requested from the Contracting Authority and other expected sources of funding. Although the budget is No 1 in this Section, it is recommended to develop Logical Framework, Action Plan, Activity and Resource Schedules first and come back to the budget after structuring objectives, activities, outputs, resources, etc.

  36. Actions Supported by Grant Reminder: Guidelines Section 2.1.3 Lot 1: Support to cluster development • Actions to support early-growth stage cluster and project development b) Actions to support intensive-growth and consolidation stage (mature) cluster Lot 2: Support to Skills Development of Business Intermediary Organisations Actions to support skills development and capacity building of BIOs

  37. Full Grant Application – Description of the Action • Section 2.2 – Description of the Action. 2.2.1. Description (max 14 pages) • Describe Overall objective, e.g. Agroprocessing cluster development and specific objective(s), e.g. Expansion of cluster to international markets; upgrading technical capacity of cluster members, outputs and results described in the concept note, elaborate on specific expected results indicating how the action will improve the situation of the target groups and final beneficiaries as well as the technical and management capacities of target groups and/or any local partners. Indicate in particular foreseen publications. • Identify and describe in detail each activity to be undertaken to produce results, justifying the choice of the activities (e.g. Research, surveys data) and specifying the role of each partner (and associates or contractors or sub-grantees where applicable) in the activities. The description of activities must not repeat the Action Plan.

  38. Full Grant Application – Methodology 2.2.2. Methodology (max 4 pages) • methods of implementation and reasons for the proposed methodology: • if the action is prolongation of a previous action, explain how the action is intended to build on the results of this previous action. Provide main conclusions and recommendations of evaluations that might have been carried out; • if the action is part of a larger programme, explain how it fits or is coordinated with this programme or any other possibly planned project. Please specify the potential synergies with other initiatives, in particular from the European Union; • the procedures for follow up and internal/external evaluation; • the role and participation in the action of the various actors and stakeholders (local partner(s), target groups, local authorities, etc.), and the reasons for participation; • the organisational structure and the team proposed for the implementation of the action (by function: there is no need to include the names of individuals); • the main means proposed for the implementation of the action (equipment, materials, and supplies to be acquired or rented); • the attitudes of all stakeholders towards the action and the activities; • the planned activities in order to ensure the visibility of the action and the EU funding (e.g. publications, promotion events, etc.).

  39. Full Grant Application – Key Tools Important Management Considerations • Ensure that an educated and experienced management structure is in place. For example: • Manager • Accountant • A full time Grant Manager who can implement and monitor this program on a day to day basis to ensure quality results and sustainability. • Technical staff

  40. Full Grant Application – Key Tools • Key Tools • Action Plan • Logical Framework • Budget • Resources/Budget

  41. Full Grant Application – Action Plan 2.2.3. Duration and indicative action plan for implementing the action (max 4 pages) • The duration of the action will be <X> months. Min 12 months and Max 30 months. • Do not indicate a specific start up date of the action, simply show "month 1", "month 2", etc. • Base the estimated duration for each activity and total period on the most probable duration and not on the shortest possible duration by taking into consideration all relevant factors that may affect the implementation timetable. • The activities stated in the Action Plan should correspond to the activities described in detail in Section 2.2.1. The implementing body shall be either the applicant or any of the partners, associates or subcontractors. Any months or interim periods without activities must be included in the action plan and count toward the calculation of the total estimated duration of the action. • The Action Plan for the first 12 months of implementation should be sufficiently detailed to give an overview of the preparation and implementation of each activity. The action plan for each of the subsequent years may be more general and should only list the main activities foreseen for those years. To this end, it shall be divided into six-month interim periods

  42. Full Grant Application – Action Plan • The Action Plan is completed by linking data from the LogFrame to the corresponding data set on the Action Plan. • Each activity listed on the LogFrame must also appear on the Action Plan under the appropriate heading i.e. Activities from the LogFrame to appear under Activities on the Action Plan. •  Having matched the activities between the two documents you now have to indicate, on the Action Plan, the timescale allocated to each activity. • Where activities have been grouped together and identified under one target result on the LogFrame these should, where practical and/or sensible, be expressed as individual activities on the Action Plan. For example, if three activities are grouped together to produce one target result (on the LogFrame) each activity should be shown individually on the Action Plan. • It is important that you ensure that there is a clear link between the LogFrame target and the Action Plan activity.

  43. Grant Application Form • Section 2.2.3. Action Plan • The action plan will be drawn up using the following format:

  44. Full Grant Application – Action Plan Realism • Make sure the Action Plan is realistic! • Is it realistic to carry out 3 baseline surveys, 5 market surveys, establish a fully operational processing plant, establish a Training Centre, conduct 15 training programmes, 5 Training of Trainers programmes, 5 Study Tours and 3 Trade Fairs plus 5 policy campaigns in 30 months? • Mind the milestones and logical sequencing of Activities • Make sure that you have realistic (budget) resources to implement all the Activities. Reiterate – cut all less important!

  45. Full Grant Application – Sustainability 2.2.4. Sustainability of the action (max 3 pages) • Provide all information requested below: • Expected impact of the action with quantified data where possible, at technical, economic, social, and policy levels (will it lead to improved legislation, codes of conduct, methods, etc.?). • Dissemination plan and the possibilities for replication and extension of the Action outcomes (multiplier effects), clearly indicating any foreseen dissemination channel. • Detailed risk analysis and contingency plan, including a list of risks associated for each proposed action, with relevant mitigation measures. A good risk analysis will include a range of risk types including physical, environmental, political, economic and social risks. • Describe the main preconditions and assumptionsduring and after the implementation phase.

  46. Full Grant Application – Sustainability Cont’d 2.2.4. Sustainability of the Action (cont’d) • Explain how sustainability will be secured after completion of the action. This may include aspects of necessary follow-up activities, built-in strategies, ownership, communication plan, etc. In so doing so, make a distinction between the following 3 dimensions of sustainability: a. Financial sustainability: financing of follow-up activities, sources of revenue for covering all future operating and maintenance costs, etc; b. Institutional sustainability: including structures that would allow the results of the action to continue to be in place after the end of the action, capacity building, agreements and local "ownership" of action outcomes; c. Policy level sustainability: where applicable) including the structural impact of (improved legislation, consistency with existing framework/s, codes of conduct, methods, etc.). d. Environmental sustainability (what impact will the action have on the environment – have conditions put in place to avoid negative effects on natural resources on which the action depends and on the broader natural environment)

  47. Full Grant Application – Sustainability Examples • Impact examples: • Introduced participatory strategic planning processes as part of management decisions make BIO more competitive • TOT programmes result in a pool of locally available trainers • Improved/lobbies customs administration will save 30 days of custom clearance for 5000 SMEs and BDT 100K • Educated BIO staff can provide on-the-job training on a regular basis • Strengthened cluster/VC links reinforce sustainable cluster growth • Quality BDS and training services provide sustainable income to BIO,SME members, and employees • Established awareness and information systems and BDS attract new members

  48. Full Grant Application – Risks and Mitigation

  49. Full Grant Application - Logframe • Section 2.2.5 Logframe (Annex 5) The logframe consists of a table or matrix, which has four columns and four rows. The vertical logic identifies what the project aims to do, clarifies cause and effect and specifies the important assumptions and uncertainties beyond the managements control. The horizontal logic relates to the measure of the effects, resources used by the project through the specification of key indicators and measurement and the means of which measurement will be verified. See also the full official version of the EU Project Cycle Management Manual available from the PCM Home page: particularly the Logical Framework Approach, Part 2, Section 5, page 57. • http://ec.europa.eu/europeaid/multimedia/publications/publications/manuals-tools/t101_en.htm

  50. Grant Application Form - Logframe

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