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Pre-Departure Meeting

Pre-Departure Meeting. French Exchange Program Eastridge High School March 30, 2010. Materials. Please pick up: Final Departure Packet Required Forms Pen Refreshments Please initial the “sign-in” sheet (student AND parent/guardian). Agenda – 6:30-7:30.

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Pre-Departure Meeting

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  1. Pre-Departure Meeting French Exchange Program Eastridge High School March 30, 2010

  2. Materials • Please pick up: • Final Departure Packet • Required Forms • Pen • Refreshments • Please initial the “sign-in” sheet (student AND parent/guardian)

  3. Agenda – 6:30-7:30 • Welcome, Introduction, Materials (2 min.) • Contents of Pre-Departure Packet (30 min.) • Forms processing (15 min.) • Questions & Answers (13 min.)

  4. Welcome & Introductions • Candie Black, Trip Organizer • (585) 356-0951 (cell) before 4/5/08 • (585) 339-1450 ext. 4013 (work) • (585) 339-1555 ext. 4522 (voicemail) • Candace_black@eastiron.monroe.edu • Additional chaperones • Ellice Amendolare (teacher) • Mary Di Muro (parent) Contact information!

  5. American participants • 16 students • 2 sophomores • 6 juniors • 8 seniors • 3 chaperones

  6. American participants

  7. French participants • 16 host students • 4 students w/o American visitors • 2 chaperones

  8. French participants

  9. School – Lycée Saint Martin • 31, rue d’Antrain, 35706 Rennes FRANCE • Telephone: 001-33-2-99-84-16-16 • Email: secretariat@lycee-stmartin-rennes.org • Website: http://www.lycee-stmartin-rennes.org/

  10. Travel Itinerary – Overview • 4/11 – Depart Rochester • 4/12-4/17 – Rennes • 4/17-4/20 – Paris • 4/20 – Return Rochester

  11. Monday – 4/11/11 • Arrive at the Rochester International Airport – upper “departures” level 12:45 p.m. with luggage & passport • Check luggage @ airline counter • Goodbyes & security check • 2:55 p.m. - Depart flight #4346N, Rochester-Chicago – arrive 3:50 p.m • Early dinner @ airport • 5:55 p.m. – depart flight #42N, Chicago-Paris, arrive the next day 9:20 a.m.

  12. Tuesday – 4/12/11 • Deplane, baggage claim, customs • Transfer to train station at airport • Depart Paris train station TGV #5214 @ 10:28 a.m. to Rennes • Lunch on train • Arrive at Rennes train station @ 1:27 p.m.

  13. Tuesday – 4/12/11 • French students to pick up Americans at train station – take metro to drop suitcases off @ the high school • 2:00 p.m. “Crêperie” + walking tour of downtown Rennes and the Thabor park (French students go to class.) • 5:00-6:00 p.m. French students will pick up Americans and their suitcases and bring them home. Dinner, unpack, shower, sleep

  14. Wednesday – 4/13/11 • 8:00 a.m. – students arrive at the high school – debriefing • 8:30 – French and American students leave by bus to visit the seaside town of St. Malo (fortified city, ramparts, Sillon beaches)

  15. Wednesday – 4/13/11 • Picnic lunch in St. Malo • Afternoon visit to the Mont St. Michel (fortress built on a mountain) • 6:00 p.m. – students return to high school • Evening with families

  16. Thursday – 4/14/11 • 8:00 – Welcome breakfast at the high school • 9:00-10:00 American students go to classes • 11:00 Mayoral reception at city hall

  17. Thursday – 4/14/11 • 12:00 Lunch • 1:00-? American students go to classes • Evening with families

  18. Friday – 4/15/11 • 8:30 – Americans leave for a tour of the Normandy coast (American Cemetery, the D-day beach) • Picnic lunch • 6:00 p.m. – students return to high school • Evening with families

  19. Saturday – 4/16/11 • Family day – suggested activities include the public market (Marché des Lices) in downtown Rennes, Cancale, Dinan, etc… • American students pack their suitcases this evening

  20. Sunday – 4/17/11 • 7:30 a.m. – French and American students meet at the Rennes train station with luggage and passports • Final goodbyes • 8:05 a.m. – train leaves Rennes for Paris – TGV 8014

  21. Sunday – 4/17/11 • 10:25 – train arrives Paris (Montparnasse station) • Transfer to hotel via metro/walking • Check-in/relax • Lunch (packed lunch) • Siteseeing in Paris • Dinner

  22. Monday & Tuesday – 4/18-19 • Breakfast by 8:00 a.m. each morning • Students down in lobby by 9:00 a.m. each morning • Sightseeing as determined by students from 9:00-12:00 • Lunch together

  23. Monday & Tuesday – 4/18-19 • Free time for shopping • Sightseeing • Dinner • Sightseeing • Return to hotel by 11:00 p.m. • Students in their own rooms and QUIET by midnight

  24. Wednesday – 4/20 • 8:00 - breakfast with bags packed the prior evening • 9:00 - depart hotel via metro for airport • 12:15 p.m. - flight #41N, Paris-Chicago • 2:25 p.m. - plane arrives at the Chicago airport

  25. Wednesday – 4/20 • Deplane, baggage claim, customs • Dinner in airport • 4:55 p.m. – flight #3917N, Chicago-Rochester, arrives 7:30 p.m. • Families pick up their students @ baggage claim

  26. Hotel Aviatic – 4/17-20 • 10, rue Brezin, Paris • Telephone: 011-33-1-45-40-59-75 • Fax: 011-33-1-45-40-67-48 • E-mail: aviatic@free.fr • http://www.paris35.com/2511/paris-hostel-1061-hotel-aviatic.html

  27. Hotel Aviatic – 4/17-20

  28. Hotel Aviatic – 4/17-20

  29. Emergency Contact #s • In the event of an emergency, the 1st person to contact in the event of an emergency is: Candie Black • Now until 4/11: (585) 356-0951 (Verizon cell – anytime, day or night) • From 4/12-4/16: Christèle Josso (English speaker) 011-33-2-99-55-35-12.

  30. Emergency Contact #s • If you are unable to reach me in the event of an emergency, the secondary contact is: Ellice Amendolare • From 4/12-4/16: Annie Frioux (English speaker) 011-33-2-99-00-18-53

  31. Emergency Contact #s • You may call Mrs. Mary Grow, our principal, during regular school hours (585) 339-1450 and she will be able to get in touch with me.

  32. Emergency Contact #s • From 4/17-4/20, the only method of getting in touch with us is email or by calling the hotel directly at: 011-33-1-45-40-59-75 (l’HôtelAviatic)

  33. Calling tree • When the calling tree needs to be used (for instance, to indicate a change in any travel plans) I will call the 1st person’s parent (Bri Bailey), who will, in turn, call the next person, and so forth and so on.

  34. Calling tree • Please do not break the chain. If the person you are calling does not answer, leave a message (if possible) and then call the next person on the list. • Please keep the calling tree in a safe and convenient place (such as on the refrigerator). • In the event of an emergency in France, I will start the calling tree with any pertinent information.

  35. How to call France • French phone numbers have 8 digits (to call within France) separated by periods (and 10 when the city code is added). • To get out of the U.S., you dial 011… • …next the country code (France = 33).. • …next the city code (Paris = 1, Rennes = 2)* • …the 8 digit # *often the number is quoted with a zero before the city code - omit this when dialing. 011 – 33 – 2 – 99 – 55 – 35 - 12

  36. How to call France • When the French person answers the phone, he/she will say “Allô?” • If you can speak French, do so. “Bonjour. Je voudrais parler à Megan, s’il vous plaît.” • Remember there is a 6-hour time difference between the US & France, so if you are calling at 6:00 p.m., it is midnight in France.

  37. How to call France • If you can’t speak French, just say your student’s name - the family will understand that you are calling from the U.S. and will get your student if he/she is home. • “Emily n’est pas là.” (pronounced Em-MEE-lee nay pa la) is what the person answering the phone will say if your student is not at home.

  38. How to call France • Students should NOT use the family’s phone OR their hotel room phones to call the U.S.! • The ONLY exception is that the French family will allow their American students to call home briefly on the day they arrive to confirm with you that he/she has arrived safely.

  39. How to call France • If the student needs to speak with their American family during the trip, they should purchase phone cards available in France to use in public phones. • Best option: EMAIL YOUR FAMILY and enjoy the absence of the cell phone!!

  40. Weather in Rennes/Paris Website: http://www.weather.com/weather/5-day/Rennes+France+FRXX0114 Insert weather graphic from this site the Monday before the meeting.

  41. Weather in Rennes/Paris Usually 10 degrees warmer than Rochester in early to mid spring. Students should dress in layers that can be easily added or removed depending on the weather & activity. A jacket and a sweatshirt are musts! Scarves are a great idea (and very chic for both men and women).

  42. Packing list • 1 checked piece of luggage (preferably with wheels) that the student can manage carrying moderate distances. • RULE: If a student CANNOT carry the piece of luggage up a flight of stairs by himself/herself fairly easily, it is TOO HEAVY – take some things OUT! • Weight limit applies: lbs

  43. Packing list • 1 carry-on • Book, iPod/mp3 player, snacks, medication • Must fit under seat or in overhead bin of plane • Should contain valuables (money, passport) and one change of clothing in case luggage is lost.

  44. General packing recommendations • Bring comfortable clothes & shoes • Do NOT bring anything that you would be heartbroken if lost. • Bring as little as possible (mix-n-match) • Try to avoid clothing that broadcasts your nationality (USA sweatshirts)

  45. Appliances • Camera - yes (digital or regular) • Music device - maybe (mp3 player/iPod) • Laptop – only after careful deliberation and verification that your homeowner’s insurance will cover damage or loss during the trip (including damage due to the electric current difference).

  46. Appliances • Other appliances – hair dryer / flat iron • Try to avoid bringing these unless absolutely necessary • They require a special electrical current converter and plug adaptor

  47. Appliances

  48. Remember… • The LESS you bring, the HAPPIER you will be. • You will be traveling with your luggage from airports to trains to metro stations and then on foot for short distances. • Layout everything you want to bring and then only pack HALF!

  49. Money • How much? • $200 or more (this is for spending only - all other costs are prepaid) • What will my student spend money on? • Gifts for family & friends back home • Souvenirs

  50. Money • What form? • Pre-paid card (such as a Visa bucks card) or bank credit card • Be sure to read the fine print – Can the card be used outside of the U.S.? • If you want to be able to take money out of an ATM, you will need to request a PIN (personal identification number).

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