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Budget and Personnel Office

Budget and Personnel Office. All campus-wide budget related functions Provide financial reports to VPs and Division Deans All campus personnel actions , new personnel processing, salary placements , Part Time faculty assignments and Full Time overload assignments

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Budget and Personnel Office

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  1. Budget and Personnel Office • All campus-wide budget related functions • Provide financial reports to VPs and Division Deans • All campus personnel actions, new personnel processing, salary placements, Part Time faculty assignments and Full Time overload assignments • All campus cashiering services • All finance accounting functions including student government financial transactions • Office provides services to five critical areas

  2. Budget Analyst • Prepares, maintains and monitors the campus operating budget; analyzes data and provide high-level professional accounting and assistance to the campus budget officer, staff and other campus and/or District administration. • Assists with campus general ledger and chart of accounts for allocating budgets and monitoring expenditures; ensure campus codes are in working compliance with approval queues and District reporting requirements.

  3. PersonnelAssistant • ProvideSupporttoPart-Time Faculty and Full-Time FacultyOverloadassignmentsforInstructionalor Non-Instructionalcontracts in theFaculty Load and Compensation module • Processescontracts, AdditionalPay, StipendorotherCompensation and timesheets • Audit and reconcilepayrollaccount balances duringpayroll

  4. Human Resources Tech II • Providesadvancedadministrative and technicalduties in support of administration, faculty, and staff • Analyzesand determines facultysalaryplacements and implementsallpart-time facultycost of living allowances (COLAS) • Processesnew faculty and coordinateand conduct new hireorientations

  5. DASB Accountants • Accountant • (60% paidbytheGeneral Fundand 40% paidby DASB) • AccountingAssistant • (100% paidby DASB) • Studentworker • (works 19 hrs. orless a weekpaidby DASB)

  6. DASB Accountants • StudentAccounts Office maintainsfinancial records forallstudentactivitiesand overseesanannualbudget of overonemilliondollars • Providesaccountingservicesforallorganizedstudentclubs • Accountantattends DASB Finance and Budget Committeemeetings and assists in theannualbudgetprocess

  7. Cashier’s Office • CashieringServices Supervisor • SeniorCashier • SeniorCashier (Vacant) • Temporaryemployees and Studentworkers

  8. Cashier’s Office • Provides cashiering services to all De Anza Students • Process student enrollment, tuition, basic and all fees payments • Reconcile web-payments daily • Creates installment payment plans • Creates 3rd party contracts • Maintain “Drop and Non-payment” processes • Place holds on students records due to non-payments • Process all campus department deposits (i.e. CDC, Auto Tech, etc.)

  9. Cashier’s Office • Uses Banner and other resources to increase automated tasks to improve the quality of the service, student experience and increase the accuracy on manual entries • Installment Payment Plan • eRefund • Bookstore Loan Program

  10. Any questions? Thank You

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