Overview of BAS Re-Implementation Process in February/March 2013
This document provides a comprehensive overview of the BAS (Basic Accounting System) re-implementation processes aimed at equipping departments with the necessary understanding and preparation for the transition. Key focus areas include new database creation, IT infrastructure configuration, integration and interfaces, capturing static data, and ensuring proper conversion of debts and balances. Specific tasks and deadlines are outlined to ensure a smooth transition by April 2013, emphasizing the importance of communication and readiness from all departments involved.
Overview of BAS Re-Implementation Process in February/March 2013
E N D
Presentation Transcript
BAS RE-IMPLEMENTATIONPROCESS SCOA Roadshow BAS , National Treasury | February/March 2013
AGENDA Objective; BAS Re-implementation process; and Questions.
OBJECTIVE • Provide departments with an overview of the BAS Re-implementation processes.
RE-IMPLEMENTATION PROCESSES • New Database Creation: • BAS Team completed the setup of the new databases.
RE-IMPLEMENTATION PROCESSES • IT Infrastructure Configuration: • Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.
RE-IMPLEMENTATION PROCESSES • Integration and Interfaces: • Departments to inform other source systems of the changes to the BAS interface layout; http://bas.pwv.gov.za/Implementation, Interfaces/Layout. • Testing with other source systems should be done on request before 1 April 2013. • Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.
RE-IMPLEMENTATION PROCESSES • Static Data Capturing: • SYSCON to capture static data. The main tasks include: • Reinstate and/or capture the Standard Chart of Accounts for all segments. • Capture Security and Workflow i.e. user ids, groups and workflows. • Reinstate Transaction Processing Rules. • Continued ……………..
RE-IMPLEMENTATION PROCESSES • Capture Departmental Parameters. • Capture Telkom Register. • Capture Budget. • Capture Printers.
RE-IMPLEMENTATION PROCESSES • Entities: • LOGIS/IFMS Procurement Management Module (PMM) entities will be automatically created on BAS once payments are sent through; • Debtor entities will be converted once the debts are converted after the March 2013 force closure date; • Continued ……………..
RE-IMPLEMENTATION PROCESSES • Only BAS entities that have been used in the last 12 months will be converted programatically; and • PERSAL entities will be converted programmatically from PERSAL to BAS.
RE-IMPLEMENTATION PROCESSES • Debt Conversion: • The debt conversion will be done after the March 2013 force closure; and • Debts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.
RE-IMPLEMENTATION PROCESSES • Conversion of Balances: • Department will have to capture the conversion mappings on BAS; • The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; and • Balance Conversion sign-off will have to be sent to LOGIK Contact Centre (012 657 4444).
RE-IMPLEMENTATION PROCESSES • LOGIS: • All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); and • All store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.
