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District 5 Staff Agenda - September 14, 2011, at Nelson County Civic Center

Join us on September 14, 2011, at 10:00 AM EST for the District 5 Staff Meeting at the Nelson County Civic Center. This agenda features personnel updates at district and state levels, special recognitions for KY State Fair workers, and highlights from various program areas. Key deadlines for reports, certifications, ADA assessments, and benefits updates will be discussed. Attend for crucial information on budgeting, county reviews, and upcoming meetings. Your participation is vital for collaboration and future planning!

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District 5 Staff Agenda - September 14, 2011, at Nelson County Civic Center

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  1. District 5 Staff Agenda September 14, 2011 Nelson County Civic Center 10:00 am EST

  2. Personnel & Programs • PERSONNEL UPDATES District and State Levels • SPECIAL RECOGNITION KY State Fair Workers & Picnic Committee September Host: Nelson Refreshments: Breckinridge & Casey • PROGRAM HIGHLIGHTS for D5 HORT Dennis Morgeson ANR Ron Bowman 4-HYD Elijah Wilson FCS Christy Nuetzman

  3. InformationEvents & DEADLINES • ACCESS YOUTH REPORT – Due Sept. 15 Complete “Certification Form”: http://goo.gl/3JuVw Hard Copy Report: No Longer Required Contact: Jordan Adler, State 4-H Office Who Reports: All Agents Working with Youth • ADA ACCESSMENTS & COMPLIANCE New Offices & Re-locations: New Form Required Link: http://ces.ca.uky.edu/manual/node/44

  4. Staff Information • ACCIDENT/INCIDENT REPORT FORM Required: Serious Situations/Problems Link: http://ces.ca.uky.edu/cesdd/OfficeTools UK Employees: Workers Care (800)440-6285 • BENEFITS UPDATE Expanded TDL http://www.uky.edu/HR/policies/hrpp082.html Expanded Funeral Leave http://www.uky.edu/HR/policies/hrpp084.html Retirement (FERS Only): Sick Leave ConversionWorker Care: New Drug/Alcohol Test

  5. Staff Information • BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. (13 received!) Final Year-End Accounting: Month of Sept. Financial Statements/Legal Notices: Sept 30 Motor Vehicle/Watercraft Tax Form: Oct. 1 Second County Payments: Oct. 10 Nominees for Board Members: Nov. 1 Election of Board Officers: Month of Jan.Concerns: Professional Improvement Limits Reporting Credit Card Expenses Communication of Account Balances Reminder:Program Support Expense Reports

  6. Staff Information • CEDIK STATE ADVISORY UPDATE – D5 REPS. 2nd Year: Becky Nash, FCS 1st Year: Dennis Morgeson, ANR/Hort. Term Ends: Tony Rose, 4-HYD • CERTIFICATION FORMS Agents: All Signed Forms Due Today Prog. Assist: Holly Powell & Brianna Lee - Due EFNEP Assist: Sent by Darlene Tipton State 4-H Funded Assists: Sent by St 4-H Office

  7. Staff Information • CREATING OUR FUTURE COMMITTEE REPORT Committee Member: Christy Nuetzman State Fair Survey: Approx. 200 Participants State Committee Chair: Rick Maurer • CEC FALL MEETINGS – Meet by Nov. 1 • Discuss P.O.W. – Engage Leaders; Share new Census Data • Select 5 Co. Issues from each program area to submit to the District Level – Do not submit duplications • Complete Creating Our Future Survey (Due Nov. 1). Participation is voluntary • Prepare Agendas & Minutes. Submit Copies to D5 Office • Train New Members: SEAL Materials

  8. Staff Information • COUNTY REVIEWS 2012 - Counties: Adair, Cumberland, Taylor D5 Team: Christy Martin & Edith Lovett 2011 – Counties: Clinton, Russell, Wayne Follow-up Reports Due: March, 2012 http://www.ca.uky.edu/psd/affirmative_action.php • DISTRICT FORUM – NOV. 17, 10 am ET – Taylor Co Committee: Glen Roberts (Chair), Marla Stillwell, Debbie Messenger Attendance: Council Coordinators, Leaders + Topics/Facilitators: POW & Creating our Future Recognition: SEC Delegates Lunch Sponsor– UK Cooperative Extension

  9. Staff Information • DIVERSITY Affirmative Action/Civil Rights Resource Guide http://www.ca.uky.edu/psd/affirmative_action.php Terry Allen – Associate VP for Institutional Equity Native of Cumberland Countyhttp://www.uky.edu/EVPFA/EEO/contact.html Tri-State Diversity Conference http://ces.ca.uky.edu/tristatediversityconference/contact.html • EEP/FEP FORMS Agent Responsibility – Use Correct Form EEP Forms must be sent to D5 Office (can fax) http://www.uky.edu/HR/benefits/eep_overview.html FEP Forms – Agent must send directly to UK HR http://www.uky.edu/HR/benefits/fep_overview.html

  10. Staff Information • EMPLOYEE ID CARDS Agents receive today (Pick-up for Absent Agents) • EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth State Mtg.: March 22 In-Service Michele Payn-Knoper Annual Meeting: March 23, Location TBA National Meeting: October 10–13, Syracuse, NY Extension Today Contest:1 Winner per LC & LT

  11. Staff Information • eXtension Handout from Dr. Henning: ID’s for Site Update: Reworked Structure, Added Features Request: Become Familiar with Site • EXTENSION TODAY (Report to the People) Copies due to PSD by December 15th http://www.ca.uky.edu/psd/reports_reporting.php Targeted completion date: Fall CEC Meetings Copies: Send to D5 Office & ESP Contacts

  12. Staff Information • FEDERAL CIVIL RIGHTS REVIEW D-5 Reviewer: Richard Waters, Depart. of Justice D- 5 Dates: Hardin Co – Nov 3 & 4 District Director – Nov 7 Statewide (All Reviewers): Oct. 30 – Nov. 10 • HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 14, 2011; Location: Taylor Co. Attendance: All Staff Highly Encouraged Counties Responsible for Retirees Committee: One Agent from Program Groups

  13. Staff Information • IT/Ag COMM UPDATES Question: How many use Radio Tapes? Request: Publications Feedback for Specialists Co. Events System – Enter Events thru CATPAWS • KY ENGAGEMENT CONFERENCE Location: Curris Center- Murray St. University Date: November 17-18, 2011 Conference theme: “International Engagement: Your World to Explore” Scholarships Available – Contact Karen Ramage

  14. Staff Information • MITT (Managing in Tough Times) October Update: Katie Keith D5 Agent Rep. – Jody Paver, Wayne CEA for FCS • MULTI-STATE REPORT Online Report Due: Oct. 1https://uky.qualtrics.com/SE/?SID=SV_25ic4DqO3zz9b1O Include Pac Codes Information: July 1, 2010 thru June 30, 2011 Report Examples

  15. Staff Information • PERFORMANCE APPRAISALS Agents Time Frame: Oct. 1 – Assistant Directors End of October – Dr. Henning, Dean’s approval Near Holiday Break - Agents’ Notified Support Staff Appraisals Forms Due Oct. 1st Website: http://ces.ca.uky.edu/cesdd/biweekly

  16. Staff Information • NEW 4-YEAR P.O.W. (PLAN OF WORK) Instructions & Schedule http://www.ca.uky.edu/psd/program_development.php Guideline http://www.ca.uky.edu/psd/Developing%20and%20Writing/Plan%20OF%20WORK%202013-2017%20chart_website.doc Websites for Trends Issues: http://www.ca.uky.edu/hes/internal/trends2011.php http://www2.ca.uky.edu/4-H/trends Engage Leadership: Councils, Volunteers, Community, etc.

  17. Staff Information • RANDALL BARNETT AWARD – Due Nov. 15 Details forthcoming: Need D5 Entries! • REPORTING Leave: 2011-12 Deadline, July 15 Travel Regulations: Workstations vs. Home State Expense: 30 Day Reimbursement Deadline • SALARIES for HOURLY EMPLOYEES Suggested Minimum Salaries: Full-time - $10.00 Part-time - $8.00

  18. Staff Information • SIGNAGE for EXTENSION OFFICES Outdoor Sign Template http://www.ca.uky.edu/agcomm/Display_signs.asp Contact: Ag Communication • STAFF MEETING SCHEDULE Hold 2nd Wednesday of Month Oct. Date Change (Due to Nat. ESP) - Locations –May Vary Throughout Year Dec: Holiday Event (Taylor County) June, July, Aug: Summer (No Staff)

  19. Staff Information • TAX EXEMPT UK Legal is Reviewing MOU’s for 501c3’s http://ces.ca.uky.edu/manual/financial/memorandum-of- understanding Online System for IRS Reports Reference Site: Office Procedure Manual http://warehouse.ca.uky.edu/Registration/Taxexempt

  20. Staff Information • SECRETARY TRAINING Committee Chair: Tony Rose Tentative Date: Spring, 2012 Location: Pending Attendance: Highly Encouraged • STATE EXTENSION COUNCIL Next Meeting: Feb. 28 – Mar. 1 Location: Embassy Suites, Lexington D5 Delegate Rotation: *Mary Hawes (Green) Eligible - 2nd Term *Chuck Crutcher (Hardin) Eligible -2nd Term

  21. September BIRTHDAYS! • Sept 1 Natalie Frank (Grayson FCS) • Sept 8 Darice Russell (Washington Secretary) • Sept 10 Wanda Miick (Russell Sm. Farms Assist) • Sept 14 Greg Tompkins (Cumberland ANR) • Sept 15 Kisha Atwood (Casey Secretary) Carolyn Morris (Taylor Secretary) • Sept 18 Andy Mills (Meade ANR) • Sept 19 Joy McGinnis (Wayne Secretary) • Sept 28 Brittney Finley (Pulaski 4-HYD) *Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!

  22. PROGRAM GROUPS • 4-H YOUTH DEVELOPMENT 4-H Trends for POW http://www2.ca.uky.edu/4-H/trends 4-H Annual Training 4-H Tax Exempt Status - 501c3’s 4-H Volunteer Forum – Proposals due Sept. 15 Client Protection/Risk Management Councils 101 and 102 Advanced VAA

  23. Program groups • ANR/HORTICULTURE Educational Opportunities, Certifications, In-Service ANR/Hort. Updates *Central – Clark Co.; Oct. 19-20 *Western – Christian Co; Oct. 27-28 Farm Bureau Agent Training – Nov. 30; 1 – 5 PM Digital Microscopes AG Advisory Council – Members by Oct. 1 (D5 Reps.) ANR Contact List – Due Oct. 1 Argentina Tour with Chad Lee Forestry Fall Webinars Beef Conference – Oct. 25

  24. PROGRAM GROUPS • FAMILY AND CONSUMER SCIENCES Changes in FCS Extension Staff Child Care Provider Trainers County Profiles POW Trends 2S – Second Sunday Exercise Programs EFNEP Reimbursements SNAP-Ed Hours FCS Newsletter All School Conference EFNEP Assistants FCS Initiatives DISTRICT 5 FORUM November 17th 10 am – 2 pm ET Taylor County Extension Office

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