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2018-2019 Staff category changes

Learn about the changes to data reporting for school counselors and physical fitness in the 2018-2019 school year.

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2018-2019 Staff category changes

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  1. Simple Solution. Brighter Futures. 2018-2019 Staff category changes April 2018 Presented by: Region One PEIMS Dept.

  2. Simple Solution. Brighter Futures. 2018-2019 counselors data reporting (SB 490) April 2018 Presented by: Region One PEIMS Dept.

  3. SB 490 Counselors- Background SB 490, which was passed during the 85th Legislative session (2017), amends TEC 42.006 (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.

  4. SB 490 TSDS PEIMS Data Changes The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the 2018-2019 school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490. Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).

  5. SB 490 Monthly-Minute examples Scenario #1: Full-Time Staff Person – Counselor (100%) Scenario #2: Half-Time Staff Person – Counselor (50%) Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%)

  6. SB 490 Monthly-Minute examples Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%) Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%) Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%)

  7. SB 490 Business Validation Changes Fall Sub.

  8. Simple Solution. Brighter Futures. 2018-2019 Physical fitness data reporting (SB 1873) April 2018 Presented by: Region One PEIMS Dept.

  9. SB 1873 Physical Fitness - Background • SB 1873, passed during the 85th legislative session (2017), amends TEC 38.0141 to require the following: • The Commissioner must complete a report on physical education (PE) provided by each school district; • publish the results on the Texas Education Agency’s website.

  10. Of the required report contents, the published report must include the following:

  11. SB 1873 Physical Fitness TSDS PEIMS Changes • The following elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus: • E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 • E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 • E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 • E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 • E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 • E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 • E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 • E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4

  12. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1604 • Data Element – NUMBER-DAYS-TAUGHT-WEEK-1 • XML Name – TX-NumberDaysTaughtWeek1 • Domain of Values – 0-7 • Length – 1 • Data Type – NUMERIC • Pattern – # • Collected – Submission 1 • Mandatory – No • Definition: E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

  13. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1605 • Data Element – NUMBER-DAYS-TAUGHT-WEEK-2 • XML Name – TX-NumberDaysTaughtWeek2 • Domain of Values – 0-7 • Length – 1 • Data Type – NUMERIC • Pattern – # • Collected – Submission 1 • Mandatory – No • Definition: E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

  14. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1606 • Data Element – NUMBER-DAYS-TAUGHT-WEEK-3 • XML Name – TX-NumberDaysTaughtWeek3 • Domain of Values – 0-7 • Length – 1 • Data Type – NUMERIC • Pattern – # • Collected – Submission 1 • Mandatory – No • Definition: E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

  15. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1607 • Data Element – NUMBER-DAYS-TAUGHT-WEEK-4 • XML Name – TX-NumberDaysTaughtWeek4 • Domain of Values – 0-7 • Length – 1 • Data Type – NUMERIC • Pattern – # • Collected – Submission 1 • Mandatory – No • Definition: E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

  16. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1608 • Data Element – NUMBER-MINUTES-TAUGHT-WEEK-1 • XML Name – TX-NumberMinutesTaughtWeek1 • Domain of Values – 0-3000 • Length – 4 • Data Type – Numeric • Pattern - #### • Submission – Submission 1 • Mandatory – No • Definition: E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

  17. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1609 • Data Element – NUMBER-MINUTES-TAUGHT-WEEK-2 • XML Name – TX-NumberMinutesTaughtWeek2 • Domain of Values – 0-3000 • Length – 4 • Data Type – Numeric • Pattern - #### • Submission – Submission 1 • Mandatory – No • Definition: E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October

  18. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1610 • Data Element – NUMBER-MINUTES-TAUGHT-WEEK-3 • XML Name – TX-NumberMinutesTaughtWeek3 • Domain of Values – 0-3000 • Length – 4 • Data Type – Numeric • Pattern - #### • Submission – Submission 1 • Mandatory – No • Definition: E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

  19. SB 1873 Physical Fitness TSDS PEIMS Changes • Element ID – E1611 • Data Element – NUMBER-MINUTES-TAUGHT-WEEK-4 • XML Name – TX-NumberMinutesTaughtWeek4 • Domain of Values – 0-3000 • Length – 4 • Data Type – Numeric • Pattern - ##### • Submission – Submission 1 • Mandatory – No • Definition: E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

  20. SB 1873 Physical Fitness Q & A Question: When will the eight new data elements be reported? Answer: Submission 1. The new data elements can only be reported for the persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES00000-PES00015) are not reportedwith the eight new elements. Additional Information: PE Course service IDs are "02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

  21. SB 1873 Physical Fitness Q & A Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: 30090-0105 and 30090-0106

  22. SB 1873 Business Validation Changes – Fall

  23. SB 1873 Business Validation Changes cont’d

  24. SB 1873 Business Validation Changes cont’d

  25. SB 1873 Business Validation Changes cont’d

  26. Simple Solution. Brighter Futures. 2018-2019 Business Rule Changes (ESC) April 2018 Presented by: Region One PEIMS Dept.

  27. 18-19 Staff Rule Changes Refine this rule checking payroll object code to staff responsibility, excluding paraprofessional responsibilities (ROLE-IDs 033 and 036). Paraprofessional ROLE-IDs are limited to using OBJECT-CODE 6129 for their payroll.

  28. 18-19 Staff Rule Changes New ECDS rules to verify CLASS-ROLE against ROLE-ID.

  29. Questions? Questions?

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