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Property Management Policy

Property Management Policy

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Property Management Policy

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  1. Property Management Policy Bob HolcombeProgram DirectorPersonal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010

  2. Policy Hierarchy

  3. GSA and the Federal Asset Management Environment • The Federal Government owns personal property assets valued over $1.3 Trillion. • Policies and Best Practices – GSA OGP. • Operations – GSA FAS.

  4. Personal Property • Personal Property covers all property, except land and buildings (real property), Federal records, and large naval vessels. • Policies encourage use within the acquiring agency, other federal agencies and public bodies before being sold. • Some agencies have unique laws.

  5. Special Disposal Considerations • Firearms – Policy in coordination with Department of Justice and other agencies. • Hazardous materials and waste – Policy in collaboration with the Environmental Protection Agency and the White House. • Demilitarized assets – Property no longer needed for military purposes must be rendered safe. • Foreign gifts – Policies address appropriate acceptance and retention of gifts from foreign governments.

  6. Acquisition In-Use Excess Donation Sales Sale Disposal at any stage: Non-federal transfers; Abandoned/Destroyed; and Lost Sold - $333M (2008 proceeds) Transferred to other agencies - $398M (2009) Reassigned within the Agency Exchange/Sale – $380M (2008) Donated - $343M (2009) Selected Disposal Methods: The “Normal” Disposal Process

  7. General Property Regulations TopicWhere it can be found General FMR 102-35 – Good place to start Utilization FMR 102-36 Donation FMR 102-37 Sale FMR 102-38 Exchange/sale FMR 102-39 Special Handling FPMR 101-42 (FMR 102-40 Pending) Abandoned/forfeited FMR 102-41 Foreign Gifts FMR 102-42 Supply/Procurement Subchapter E (FPMR) (FMR 102- 21 to 28 Pending)

  8. General Property Bulletins TopicWhere it can be found Use of Voluntary Consensus Bulletin B-18 Standards Stewardship of Property Bulletin B-17 Use of Photographs in Disposal Bulletin B-14 Use of Exchange/Sale Bulletin B-13 Use of RFID Technology Bulletin B-7 Annual Reports Bulletin B-5 Disposal of Electronic Equipment Bulletin B-4

  9. Federal Asset Saleswww.GovSales.Gov • Federal Asset Sales • Only approved Sales Centers (SC) may sell surplus and exchange/sale property. • Interagency selection process determines SCs. • SCs are approved to sell certain types of commodities using specified methods.

  10. Federal Asset Saleswww.GovSales.Gov • Federal Asset Sales • Waivers to sell property are granted on individual basis upon request. • The GovSales portal only provides the user with a glimpse of what is available to buy. • The user must register and bid on the specific SC website selling the property.

  11. Federal Asset Saleswww.GovSales.Gov

  12. Federal Asset Saleswww.GovSales.Gov

  13. Federal Asset Saleswww.GovSales.Gov

  14. Federal Asset Saleswww.GovSales.Gov

  15. Federal Asset Saleswww.GovSales.Gov

  16. Federal Asset Saleswww.GovSales.Gov

  17. Federal Asset Saleswww.GovSales.Gov

  18. Federal Asset Saleswww.GovSales.Gov

  19. Policy Hierarchy – The Constitution Article 4, Section 3 The Congress shall have Power to dispose of and make all needful Rules and Regulations respecting the Territory or other Property belonging to the United States…;

  20. Policy Hierarchy – The Constitution Article 1, Section 9 No Title of Nobility shall be granted by the United States: And no Person holding any Office of Profit or Trust under them, shall, without the Consent of the Congress, accept of any present, Emolument, Office, or Title, of any kind whatever, from any King, Prince, or foreign State.

  21. Policy Hierarchy – Federal Law (Recodifi ed under Public Law 107-217) Sec. 121. Administrative … c) REGULATIONS BY ADMINISTRATOR- (1) GENERAL AUTHORITY- The Administrator may prescribe regulations to carry out this subtitle.

  22. Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 121. Administrative … c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

  23. Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 524. Duties of executive agencies (a) REQUIRED- Each executive agency shall-- (1) maintain adequate inventory controls and accountability systems for property under its control; (2) continuously survey property under its control to identify excess property; (3) promptly report excess property to the Administrator of General Services; (4) perform the care and handling of excess property; and (5) transfer or dispose of excess property as promptly as possible in accordance with authority delegated and regulations prescribed by the Administrator.

  24. Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 524. Duties of executive agencies … (b) REQUIRED AS FAR AS PRACTICABLE- Each executive agency, as far as practicable, shall-- (1) reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase; (2) transfer excess property under its control to other federal agencies and to organizations specified in section 321(c)(2) of this title; and (3) obtain excess property from other federal agencies.

  25. Policy Hierarchy – Agency Policy Sec. 121. Administrative … c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

  26. Policy Hierarchy – Guidance, Standards, and Best Practices • GSA Publishes Guidance in Several Areas Bulletins Management Review Guides Flashes • Voluntary Consensus Standards are Published by ASTM and cover many property management areas. • Best Practices can be obtained through collaboration with GSA and other Federal Agencies and Benchmarking.

  27. Other Policies • Stevenson-Wydler (15 USC 3710 et seq) • Allows transfers of research equipment directly to certain institutions. • Executive Order 12999 – Computers for Learning • Allows transfers of computers and related equipment to schools and educational institutions, as well as encourages agencies to assist schools in setting up their IT infrastructure.

  28. Other Policies • Sales of Scrap under Public Law 110-161 Allows retention of proceeds related to recycling programs • OMB Circulars and Executive Orders For example; OMB Circular A-126 – Management and Use of Government Aircraft Executive Orders covering Green programs, Real Property Management, Internal Controls, and Grants.

  29. Contact Information Bob Holcombe robert.holcombe@gsa.gov (202) 501-3828 (202) 501-1777 (main office) www.gsa.gov/personalpropertypolicy

  30. GSA OGP Contacts Topic and Point of Contact Where it can be found General FMR 102-35 (starting point) Gary Thompson 202-208-7433 Utilization FMR 102-36 Darlene Stickel 202-208-4159 Donation FMR 102-37 Pat Elliott 202-219-3561 Sales FMR 102-38 Darlene Stickel 202-208-4159

  31. GSA OGP Contacts Topic and Point of Contact Where it can be found Federal Asset Sales GSA Website Derrick Miliner 202-273-3564 Exchange/sale FMR 102-39 Rick Bender 202-501-3448 Special Handling FMR 102-40 Pending Gary Thompson 202-208-7433 Abandoned/forfeited FMR 102-41 Pat Elliott 202-219-3561

  32. GSA OGP Contacts Topic and Point of Contact Where it can be found Foreign Gifts FMR 102-42 Gary Thompson 202-208-7433 Supply/Procurement FMR 102-21 to 28 Pending Beth Allison 202-219-1729