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Background Information Access Management

Child Care Resource and Referral and Voucher Management Board of Early Education and Care November 9, 2009. Background Information Access Management. The voucher program provides financial assistance to more than 34,000 children from birth to age 13 (age 16 for children with special needs)

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Background Information Access Management

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  1. Child Care Resource and Referral and Voucher Management Board of Early Education and CareNovember 9, 2009

  2. Background Information Access Management • The voucher program provides financial assistance to more than 34,000 children from birth to age 13 (age 16 for children with special needs) • Vouchers provide families with access to the entire mixed system of providers. • Vouchers are “portable” and travel with the child. • Recent changes related to “9c” budget cuts reduced funding for access management from $9.69 million to $6.35 million dollars

  3. Access Management Re-Procurement Goals • Comply with state procurement laws • Make policies and practices equitable • Support all families in accessing information, referral and quality child and out of school time care. • Streamline system to better support families who may qualify for financial assistance • Improve the efficiency of voucher system • Ensure equitable access statewide

  4. Highlights of Proposed Re-Procurement In its design, EEC has identified three levels of services integral to an Voucher Management and CCR&R System. EEC may purchase all three levels, or may purchase an administrative function and/or other functions as funding allows. Level One: Voucher Management Administration Level Two: Information and Referral Level Three: Consumer Education Services

  5. Level One: Voucher Management AdministrationThis is the Core Level of Services and will include: • Initialeligibility visits and determinations for all families who qualify for a voucher. • Re-assessmentand change of status visits and determinations for • families who are serviced through a partnership with Department of Transitional Assistance (DTA) and the Department of Children and Families (DCF) • families who may continue to qualify for a voucher • families who have had a change in finances or activity. • Recoupment of funds in conjunction with EEC. • Billing and management of above functions.

  6. Current Voucher Process (as of December 1, 2009)

  7. Current Voucher Process (cont.)

  8. Current Billing Process

  9. Level Two: Information and Referral • High quality information for all parents and families in Massachusetts about child care options • Maintaining NACCRAProvider Database

  10. Level Three: Consumer Education • Identifyeach families need for early education and care services and refer accordingly • NACCRA Quality Assurance process • QRISEducation

  11. Voucher Management EntitiesCurrent Status • 12 CCR&Rs • hold 14 contracts for voucher management throughout the state • two agencies hold contracts in more than one region • 1 additional CCR&R • receives funding for information and referral services, but does not manage vouchers in their region

  12. Voucher Management EntitiesRe-Procurement • Entities must include a plan to ensure access statewide or a portion therein. • Plan may or may not be regionalized. FY09 Regional Case Management

  13. Recommendation: Coordinating NetworkEntities must show how they will work together to: • Develop local CCR&R best practices and standards • Provide training and support for partner CCR&R staff • Offer statewide child care consumer education and referrals for families • Collect, analyze, and report data from local CCR&Rs and other sources • Build child care supply and quality • Manage special project grants

  14. Funding Allocations Currently, the amount of funding CCR&Rs are expected to receive in FY10 for voucher management is $6.35 Million (post 9C). • The formula at the time of the last procurement in 1998 was comprised of the following seven categories and weighting system:

  15. Funding Allocations Recommended Formula Elements for 2011 Procurement Funding will be based on total available funding and allocation elements listed above.

  16. Procurement Timeline

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