1 / 13

Regal Manor Homeowners Association

This document outlines the structure and objectives of the Regal Manor Homeowners Association committees. It covers the essential elements of committee meetings including introductions, agendas, and Q&A sessions. The guide emphasizes the importance of commitment, consistency, and compliance within governing documents. It also explores the roles of various committees, their purposes, and best practices for effective communication and community involvement. Fostering a positive environment is crucial to promoting property values and enriching community life.

brie
Télécharger la présentation

Regal Manor Homeowners Association

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Regal Manor Homeowners Association Committees Meeting

  2. Introduction • Call to order • Welcome • Introductions • Agenda • Q & A

  3. Committee noun a person or group of persons elected or appointed to perform some service or function

  4. Organizational chart

  5. What is required? • Commitment • Consistency • Compliance • Governing documents • Higher standard • Account must be in good standing • Cooperation • Each other • Governing bodies (Advisory Committee, Board of Directors) • Management company (Kuester Property Management) • Confidentiality • Communication • Advisory Committee • Community • Newsletter • Website • Flyers • E-mail blasts • Social media • Committee members • Congeniality You represent the community!

  6. Purposes of the committees • Provide service to the community • Help achieve the goals of the governing bodies • Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.) • Recreation, community activities (including playground, quarterly events, pool, etc.) • Aesthetics, grounds maintenance, overall appearance • Orderliness, compliance with Covenants, revision/enhancement of Covenants • Communication, information, website, welcoming committees, etc. • Community involvement • Community growth, future vision • Maintaining/promoting property values • Provide value • Interact/network with other committees • Recruit

  7. Purposes of the committee chair • Set Committee Expectations early • Facilitate meetings • Set meeting dates and times • Insure all other members meet their deadlines and stay on task • Incentivize Committee Members/Find creative ways to keep everyone engaged • Regular written or oral reporting to advisory committee/Board of Directors

  8. Purposes of the committee members • Honor Commitments • Provide Opinions and Recommendations • Support the goals of the committee • Carry out committee tasks • Be a positive influence for the community

  9. Best practices • Robert’s Rules of order • www.robertsrules.org • http://www.dummies.com/how-to/content/roberts-rules-for-dummies-cheat-sheet.html • Prepare SOP handbook • Vendor relationships • Conflicts of interest • Request For Proposal (RFPs): • Ideally, a tightly written list of requirements and specifications upon which contractors, vendors, or service providers are invited to place bids. The goal is to write the specifications in such a manner that bids can be compared equally, without making adjustments among them. • Service Level Agreements (SLAs) • A contract between the provider and the user that specifies the level of service expected during its term.

  10. Best practices cont. • Vendor relationships (continued) • Management company’s role • Effect Contracts • Arrange meetings • Intermediary • Protect the Association • Licensed • Insured • Create short/long-term goals • Create annual calendar • Create annual budget • Budget should be based on reoccurring needs and any foreseeable needs based any budget overages from the previous year.

  11. Community goals • 2012 • Long term

  12. Thank You!! Our community success relies on people like you!!

More Related