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Development of Guidelines for a Youth Exchange Timetable

Development of Guidelines for a Youth Exchange Timetable. This is the experience of some Districts and may not be true in all cases. We have tried to make this timetable for the northern hemisphere in BLUE and for the southern hemisphere in RED. July January.

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Development of Guidelines for a Youth Exchange Timetable

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  1. Development of Guidelinesfor aYouth ExchangeTimetable

  2. This is the experience of some Districts and may not be true in all cases.

  3. We have tried to make this timetable for the northern hemisphere in BLUE and for the southern hemisphere in RED.

  4. JulyJanuary DISTRICT YOUTH EXCHANGE CHAIR Rebound/Rotex MANDATORY Re-entry orientation with their families Remind the YEO to get Criminal Background Checks of appropriate individuals Provide Inbound Students with information on community, cost, rules and insurance

  5. JulyJanuary YOUTH EXCHANGE OFFICER In home interview of Host Families Begin communicating with Inbound Students About your club

  6. AugustFebruary • DISTRICT YE CHAIR • ALL Rotary Counselors • And Host families • Orientation/Abuse policy information. • Inbound Student Orientation

  7. AugustFebruary • YOUTH EXCHANGE OFFICER • Confirm that all • host family members, counselors • and others • having one on one contact • with students have their • background check completed. • continued...

  8. AugustFebruary • YOUTH EXCHANGE OFFICER • Meet the Inbound at the Airport • with 1st Host family. • First night questions. • INBOUND STUDENTS • MANDATORY orientation

  9. SeptemberMarch • DISTRICT YE CHAIR • Assist the clubs • in promoting the program • Newspapers – School Assemblies • Club members – Religious Pamphlets • Other organization meeting programs

  10. SeptemberMarch • YOUTH EXCHANGE OFFICER • Begins minimum monthly contact with the host family and Inbound student. • Promote program in local high schools

  11. SeptemberMarch • INBOUND STUDENTS • Begin attending club meetings. • First monthly report due to • sponsor YEO/DYEC

  12. OctoberApril • DISTRICT YE CHAIR • Current Outbound parent • support meeting • Contact clubs to host • for next year

  13. OctoberApril • YOUTH EXCHANGE OFFICER • Interview Outbound candidates • In home interviews and background checks for 2nd host families

  14. NovemberMay DISTRICT YE CHAIR Outbound Interviews and acceptance YOUTH EXCHANGE OFFICER Notification of accepted Outbound students Sign Outbound application paperwork INBOUND STUDENTS Move to 2nd host family

  15. DecemberJune DISTRICT YE CHAIR Outbound applications due from students INBOUND STUDENTS Club presentation

  16. JanuaryJuly DISTRICT YE CHAIR Outbound applications sent to international DYEC Notify Outbound student of country assignment YOUTH EXCHANGE OFFICER Arrange Inbound return flight OUTBOUND STUDENTS Applies for passport

  17. February August • DISTRICT YE CHAIR • Current Outbound parent • support meeting • OUTBOUND STUDENTS • First • MANDATORY ORIENTATION • student and parents

  18. February August • YOUTH EXCHANGE OFFICER • Receives Inbound application • from DYEC • Receive Host Families Application • In home interviews and background checks for 3rd host families

  19. MarchSeptember • YOUTH EXCHANGE OFFICER • Acquires signatures for • Inbound application paperwork • and returns to their DYEC • DISTRICT YE CHAIR • Completed paperwork and guarantee • form returned to international DYEC

  20. MarchSeptember • INBOUND STUDENTS • Time to move

  21. April October DISTRICT YE CHAIR District Assembly YEO training including Abuse Policy material OUTBOUND STUDENTS Second MANDATORY ORIENTATION student and parents

  22. April October YOUTH EXCHANGE OFFICER Promote program in local schools for next year (use your Inbounds to help)

  23. MayNovember DISTRICT YE CHAIR Current OUTBOUND parent support meeting District Conference presentation Inbound & Outbound MANDATORY attendance OUTBOUND STUDENTS Applies for Visa at the Embassy

  24. JuneDecember DISTRICT YE CHAIR Farewell party for Inbound and Outbound YOUTH EXCHANGE OFFICER Farewell program for Inbound at club meeting with all host families INBOUND STUDENTS Returns home

  25. Questions • ? ? ? • Stuart McDonald stuart.mcdonald@dse.vic.gov.au • Hugues Polveche • hpolveche@nordnet.fr • George Wood • george@woodsjewelers.com

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