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Starting Word and Manipulating Files

Starting Word and Manipulating Files. Microsoft Word 97 - Foundation. What is Word 97?. An advanced graphical word processor Runs on both Windows NT and Windows 95. Starting Word 97. Open using the Start menu Or use the Microsoft Office Shortcut Bar.

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Starting Word and Manipulating Files

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  1. Starting Word and Manipulating Files Microsoft Word 97 - Foundation

  2. What is Word 97? • An advanced graphical word processor • Runs on both Windows NT and Windows 95

  3. Starting Word 97 • Open using the Start menu • Or use the Microsoft Office Shortcut Bar

  4. Using Microsoft Word 97 as Part of Microsoft Office • The main programs contained within Microsoft Office are: • Word • Excel • PowerPoint Click on an icon with the left-hand mouse button to launch a program NOTE: The Shortcut Bar is normally located along the top of the screen, you can drag it to the bottom, right or left-hand side. You can also drag it into your screen, as illustrated.

  5. Opening a File in Word 97 • Involves loading a file from disk into memory • Methods include: • From the File menu, choose the Open command • Or press Ctrl+O • Or press Ctrl+F12 Note:A list of the four most recently opened files is displayed under the File menu TIP:Use the toolbar Open icon

  6. Saving a File and Using ‘Save As’ • From the File menu, choose the Save command • Or the Save As command Depress the Shift key and click on the File drop down menu to display a “Save All” command • Keyboard shortcuts • Save • CTRL+S • SHIFT+F12 • Save As • F12 TIP:Use the toolbar Save icon

  7. Closing a Word 97 Document • Select Close from the File menu • Or press Ctrl+F4 TIP: If you depress the SHIFT key prior to opening the File drop down menu, a special Close All command is displayed

  8. Exiting Word 97 • The Exit feature lets you exit the Word 97 application • From the File menu, choose the Exit command or press ALT+F4 What is the difference between the Exit and Close commands?

  9. Review Questions

  10. Starting to Use Word 97 Microsoft Word 97 - Foundation

  11. The Office Assistant • Office Assistant displays a tip

  12. The Word 97 Screen • Composed of standard Windows 95 controls Includes floating toolbars

  13. Moving Through A Word Document • Arrow keys • Scroll bars • PageUp • PageDown

  14. The Word 97 Menu Bar and Drop Down Menus • Drop down menu options include: File Edit View Insert Format Tools Table Window Help

  15. Word 97 Toolbars • Toolbars contain small pictures called tool icons • When clicked they provide a shortcut method of performing a Word action The toolbars that are displayed on your system are controlled via the Toolbar command, located under the View drop down menu TIP:Right clicking on any Word 97 toolbar displays the Toolbar dialog box

  16. Floating Toolbars in Word 97 The Word 97 toolbars are not fixed to a certain part of the Word window - they can float

  17. The Word 97 Status Bar • Used by Word 97 to convey information to you such as: • The document page number or section number • Whether you are in ‘insertion’ or ‘overtyping’ mode Displayed along the bottom of the Word 97 screen

  18. Entering Text into a Word 97 Document • Word 97 normally functions in Insert mode • Which means that text is added to a document without overwriting anything else • Word 97 can function in Overtype mode • Which will overwrite existing text with any new text that you type in

  19. Word 97 Selection Techniques • Double click on a word to select it • Move to the ‘Selection Bar’ • To select a line, click once • To select a paragraph, double click • To select everything, triple click Keyboard shortcut to select everythingCTRL+A

  20. Deleting Text • Make sure that you know how to: • Delete a character • Delete a word • Delete a line or lines • Delete a sentence • Delete a paragraph • Delete a block of text • Delete an entire document BEWARE of deleting text! Remember the Undo tool!

  21. Different Word 97 Views • This feature allows you to select different views of your document: • Normal • Online Layout • Page Layout • Outline • Master Document • Full Screen • Zoom

  22. Full Screen View • Displays the document over the entire computer screen • You are still able to edit and scroll the document This drop down menu is displayed if you move the mouse pointer to the top of the screen

  23. Zoom • Allows you to enlarge or reduce the view of a page on the screen From the View menu, choose the Zoom command

  24. Undo and Repeat • The Undo feature allows you to reverse, or undo, your recent actions. • The last action you performed will be the first Undo level, the penultimate action is the second Undo, and so on. • The Repeat function allows you to redo recent actions. • It can be used to duplicate text in a long document, apply complex character and paragraph formats to text, and perform searches.

  25. Help Within Word 97 • The Help feature allows you to learn to use the basic and advanced features of Word 97 • Word 97 equivalents of WordPerfect commands • On-line, context-sensitive help for any Word for Windows function TIP: Press SHIFT+F1 to add a question mark to the mouse pointer Then click on an item to see relevant Help!

  26. Word 97 Keyboard Shortcuts • Remember F1 for context-sensitive Help! HELP

  27. Review Questions

  28. Font Formatting Microsoft Word 97 - Foundation

  29. What is Word 97 Font Formatting? • Font formatting includes: • Font • Font Style • Size • Underline • Color • Strikethrough • Double Strikethrough • Superscript • Subscript • Shadow • Outline • Emboss • Engrave • Small caps • All Caps • Hidden

  30. Bold and Italics • Bold keyboard shortcut • Ctrl+B • Italic keyboard shortcut • Ctrl+I • Formatting toolbar shortcuts

  31. Underlining Text • Underline keyboard shortcut • Ctrl+U • Or use the Underline tool on the Formatting toolbar To customize the type of underlining, use the Font command under the Format menu

  32. Highlighting Text • Acts just like a pen highlighter • The default color for highlighted text is yellow, but you can customize this

  33. Changing Case • From the Format menu, select Change Case

  34. Drop Caps • Allows you to draw attention to the start of a paragraph

  35. Text Animation Effects • The animation effects include: • None • Blinking Background • Las Vegas Lights • Marching Black Ants • Marching Red Ants • Shimmer • Sparkle Text • The effects DO NOT PRINT!

  36. Text Direction • Allows you to change the orientation of your text

  37. Font Formatting - Keyboard Shortcuts All Caps CTRL+SHIFT+A Bold CTRL+B Change Case SHIFT+F3 Decrease Point Size CTRL+[ Double Underline CTRL+SHIFT+D Font CTRL+SHIFT+F Hidden Text CTRL+SHIFT+H Increase Point Size CTRL+] Italic CTRL+I Revert to Default Font CTRL+SHIFT+Z Small Caps CTRL+SHIFT+K Subscript CTRL+= Superscript CTRL+SHIFT+= Underline CTRL+U Word Underline CTRL+SHIFT+W

  38. Review Questions

  39. Paragraph Formatting Microsoft Word 97 - Foundation

  40. Paragraph Formatting Alignment Left Right Centred Justified Indentation Left Right Special By First Line Hanging • The format of a paragraph can be changed by: • Setting tabs • Indenting • Aligning • Changing line spacing between and within a paragraph • Controlling page breaks • Inserting line numbers Spacing Before After Line Spacing At Pagination Widow/Orphan Control Keep with Next Keep Lines Together Page Break Before Line Numbers Suppress Don’t Hyphenate

  41. Paragraph Formatting Shortcuts 1.5 Spacing CTRL+5 Centred CTRL+E Decrease Hanging Indent CTRL+SHIFT+T Decrease Indent from Left CTRL+M Double Spacing CTRL+2 Hanging Indent CTRL+T Indent from Left CTRL+M Justified CTRL+J Left-Aligned CTRL+L Normal Style CTRL+SHIFT+N Remove Formatting CTRL+Q Right-Aligned CTRL+R Single Spacing CTRL+1 Style CTRL+SHIFT+S

  42. Aligning Text in a Document • Aligns text relative to the left and right margins and the centre of the page • Left • Centered • Right • Justified

  43. Indenting • Aligns paragraphs relative to the margins of a document Indentation Left Right Special By First Line Hanging

  44. Bullets and Numbering • Apply this formatting to a list • Use the toolbar icons • You can also apply this type of formatting to selected text paragraphs, in which case the paragraphs are numbered or bulleted

  45. Review Questions

  46. Page Formatting Microsoft Word 97 - Foundation

  47. What is Page Formatting? • Page formatting allows you to control features that will effect the entire page, such as print paper size, orientation, margins etc. Four tabs: 1. Margins 2. Paper Size 3. Paper Source 4. Layout File/Page Setup

  48. Page Margins • You can set the top, bottom, right, and left margins • You can change margin settings for: • The whole document • For document pages from the position of the insertion point • For a single paragraph

  49. Page Size and Orientation • Allows you to control the paper size and orientation of a page Paper Size Orientation Portrait or Landscape

  50. Page Breaks Page break control within a paragraph • Soft page breaks • Automatically inserted by Word whenever you fill a page with text • Indicated by a dotted line on the screen • Hard page breaks • Inserted manually in a specific location using Ctrl+Enter • Indicated by a dotted line on the screen • Note: Page breaks can only be viewed in Normal View ( selected from the View menu)

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