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The Evaluation Phase

The Evaluation Phase. Juras Ulbikas. Evaluation – Overview. Evaluation – Overview. Selection of independent experts (=evaluators) Submitted proposals Eligibility check Assessment (by evaluators) Ranking Report to coordinator. Evaluation – Overview.

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The Evaluation Phase

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  1. The Evaluation Phase Juras Ulbikas

  2. Evaluation – Overview

  3. Evaluation – Overview • Selection of independent experts (=evaluators) • Submitted proposals • Eligibility check • Assessment (by evaluators) • Ranking • Report to coordinator

  4. Evaluation – Overview • Selection of independent experts (=evaluators) • From database • Balance of gender, specialism, countries, industry vs academic, etc… • Submitted proposals • Eligibility check • Pre-screening of data • Call objective • Assignment to evaluators

  5. Evaluation – Who are the evaluators? • Highly-educated people • Specialist vs. generalist • Technically competent • Impact issues • Knowledge of English • Professional integrity • Evaluations on a personal basis • Professional, independent, impartial, and objective

  6. Evaluation – Who are the evaluators? • Contract between evaluator and Commission • Conflict of interest • Confidentiality • An expert is human! • Novelty • Feasibility of the concept • Logical flow of arguments • European dimension • Consistency

  7. Evaluation – Assessment • First impression • Show that sufficient time and care has been spent on the proposal • Layout and structure • Tables, graphs. text margins, font size • Win or lose in the first two pages • The “instant kill”

  8. Evaluation – Common evaluator annoyances • Unnecessary repetition • Too much cross-referencing • Unclear intents of the proposers • Inconsistencies and no logical links • “Statements” and “conclusions” to be believed on the basis of the assumed authority of the applicants

  9. Evaluation – Ratings

  10. Evaluation – Ratings • Gender issues and ethical issues • They do count but not formally rated • Weights may be applied • At the moment seldom applied

  11. Evaluation – Ranking

  12. Evaluation – Criteria

  13. Evaluation – S&T Quality • Soundness of concept and quality of objectives • matches the Work Programme? • clear objectives? • Progress beyond the state of the art • State of the art clearly described? • Quality and effectiveness of the S&T methodology and associated work plan • Sound and logical S&T approach, with clear technical route?

  14. Evaluation – Implementation • Management structures and procedures • Project management demonstrably of high quality? • Quality of the individual participants • Well-suited and committed participants ? • Quality of the consortium as a whole • Complementarity between consortium participants? • Allocation and justification of the resources to be committed (budget, staff, equipment)

  15. Evaluation – Impact • Contribution to the expected impacts listed in the Work Programme • Impact on reinforcing competitiveness or on solving societal problems • Clear added value in carrying out the work at European level • Account of research activities at national and European level initiatives. • Dissemination and/or exploitation of project results, and management of IPR

  16. Evaluation Summary Report – ESR (S&T Quality) • From a “Research for the benefit of SMEs” project: 4.5 • […] The state of the art is clearly described, systematic and provides a good assessment of flaws in current soft heeled shoes demonstrating a high level of scientific and technological innovation supported by a patent. As a result, the contribution to advancement of knowledge / technological progress is clear and based on a patented concept. […] • […] There is a good risk analysis with appropriate control through milestones having go/no-go decision at M12. […]

  17. Evaluation Summary Report – ESR (S&T Quality) • From a “Research for the benefit of SMEs” project: 3.5 • […] The innovation level is not very high but it is a step forward in building technology which can be very useful if broadly used.[…] • […] the focus of the project is still too much on basic research and not enough on its concrete application (e.g. no prototype is foreseen).[…]

  18. Evaluation Summary Report – ESR (S&T Quality) • From an NMP CP-IP project: 3.0 • […] Unfortunately, no details are given to be able to appreciate the progress beyond state-of-the-art regarding the weaknesses of existing technologies. The important energy consumption aspect for the envisaged equipment has not been clearly addressed. […] • […] The project has unclear targets regarding material systems to be selected and tested (see for example WP1 & 2) in specific applications for which real advantages are expected. […] • […] The proposers should have conducted prior lab scale investigations on certain material combinations […]

  19. Evaluation Summary Report – ESR (Implementation) • From a “Research for the benefit of SMEs” project: 4.0 • The quality of the management structure and procedures is excellent. • A great number of measures is considered for succesful implementation of the project and they are all very clearly presented and defined and focused on the needs of the project. • The conflict resolution measures are realistic and workable. • The role of the coordinator demonstrates clear leadership is properly defined and appropriate experience is demonstrated. There is a good vertical integration within the SME partnership and, although some are very small, their roles are appropriate and competences relevant. • Overall this project got 13.0, and made it.

  20. Evaluation Summary Report – ESR (Implementation) • From a “Research for the benefit of SMEs” project: 4.0 • The project shows a good structure of the management with experienced partners that have already participated in other related projects. • The consortium is trans-national but the partners from one of the participant countries seem to have an over-weighted role. • Overall this project got 11.5, and didn’t make it.

  21. Evaluation Summary Report – ESR (Implementation) • From an NMP CP-IP project: 3.0 • The profiles of individual participants and personnel resources have been well presented. • There is no demonstration of the management capabilities of the Coordinator. • Another notable weakness is the lack of any procedures for resolving conflict in the various committees. • Regarding exploitation, the proposal only presents general principles and does not enter into the specifics of the work programme. • Overall this project got 10.0, and didn’t make it.

  22. Evaluation Summary Report – ESR (Impact) • From an NMP CP-IP project: 4.0 • […] A serious weakness of the proposal is the lack of any in-depth financial analysis for the growth of the industrial sectors related to processing and material development. In this respect, energy consumption for the running of the equipment which is a key issue in materials processing is not addressed. […]

  23. Evaluation Summary Report – ESR (Impact) • From a “Research for the benefit of SMEs” project: 4.0 • […] The project shows good exploitation and dissemination plans that covers academic society, industrial stakeholders and experts. • However, no demonstration activities are foreseen in order to show the real potentialities of the developed system. • The management of the IPR should be described in more detail.[…]

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