Study Abroad

1. Study Abroad Faculty Certification Workshop

2. Presenters: Kevin KonecnyRachel Braaten

3. Seminole State Employees have the opportunity to teach and study abroad. • Travel/Study Leader • Travel/Study Co-Leader • Travel/Study Participant

4. Seminole State College’sStudy AbroadWebsite http://www.seminolestate.edu/international-studies/study-abroad/

5. Travel Study Leader Job Description • Essential Functions • Special Considerations (Travel, Work Hours, Working Conditions, Etc.) • Desired Qualifications • Required Knowledge, Abilities and Skills • Essential Physical Skills • Environmental Conditions

6. Essential Functions of a Travel/Study Coordinator Seminole State's Travel Study leaders:  • Act as the liaison with the tour company; • Collaborate and communicate with international study coordinators; • Collaborate and communicate with Travel Study chaperones; • Recruit participants for the Travel Study Program; • Disseminate information to the tour participants; • Collect required paperwork/consent forms from participants before the trip; • Purchase the tour company's medical and travel insurance (approximately $135);

7. Essential Functions of a Travel/Study Coordinator Continued… • Act as a group leader for a small group of participants on the tour, ensuring that all group members are present for activities; collecting tips for the tour guide and driver; and helping group members to resolve problems; • Attend all activities on the tour; • Support the local tour guide as necessary on the tour; • Maintain a positive attitude throughout the tour; • Ensure the safety of all participants on the tour; • Organize any requested presentations upon return; and • Participate in recommending improvements to the process.

8. Special Considerations (Travel, Work Hours, Working Conditions, Etc.) Travel Flexible hours and days A one-year commitment (minimum)

9. Desired Qualifications Candidates must: • Be a full-time Seminole State faculty member; • Have experience traveling to other countries (preferred); and • Have experience traveling with students (preferred).

10. Required Knowledge, Abilities and Skills • Strong interpersonal and communications skills with students, as well as staff, faculty, administration and community members • Strong attention to detail, organizational skills, and the ability to prioritize and multitask • Commitment to working in a multicultural environment • Patience and adaptability when traveling with a group of students • Strong decision-making capabilities

11. Essential Physical Skills Candidates must have acceptable eyesight and hearing (with or without correction/aid) and be able to: Walk long distances; Stand for extended periods of time; Climb stairs; Tolerate changes in climate and temperature; Endure no (or weak) air conditioning; Travel on long airline flights and train rides; and Lift and transport luggage.

12. Environmental Conditions Candidates for this position should be able to:  • Work in an office environment; • Travel on airplanes, trains, buses and taxis; and • Travel to other countries.

13. *This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

14. Back to the Faculty Resources webpage http://www.seminolestate.edu/international-studies/faculty/

15. Guidelines for Requesting a Short-Term Travel Study Program • The program must have academic value. • The program must be marketable to students. • The program must be affordable to students. • The program must be financially viable for the College. • The program should present limited risks for the College.

16. The program must have academic value. • Visiting the site must offer historic, cultural, scientific or social benefits to students. An itinerary should be included with the request form.  • Participants must have the option to earn college credit. (Many Travel Study courses already exist in the curriculum.) A syllabus for the college-credit course should also be included with the request form.

17. The program must be marketable to students The location of the program must be safe and appealing to students. The length and time frame of the program must be convenient for students. The number of programs offered may be limited.

18. The program must be affordable to students. A detailed description of anticipated costs must be included with the request form (airfare, lodging, food, attraction tickets, tips, tuition costs, etc.).

19. The program must be financially viable for the College. Travel Study programs must use commercial educational tours that provide complimentary enrollment for chaperones (EF Educational Tours, ACIS, Passports, Casterbridge, etc.).

20. The program should present limited risks for the College. • Participating faculty must be full-time employees of Seminole State College (required). • Participating faculty should have experience traveling abroad (preferred). • Participating faculty should have experience traveling with students (preferred).

21. Applicants also are encouraged to provide a ranked list of 2-3 full-time faculty members who can serve as co-leaders for their trip, should the need arise.

22. Seminole State's District Board of Trustees must grant final approval for all international travel.

23. 2014 Short-Term Travel Study Program Request Form http://www.seminolestate.edu/international-studies/faculty/

24. If Your Trip Gets Approved:

25. Recruitment • Create posters and place them around the campuses • Hold info. meetings • Put information on the Seminole State main web page • Put information on the Seminole State Travel Web Page • Promote it in your classes • Put information on the UCF campus (we have a partnership with them) • Tell other teachers about it and give them information to hand out in their classes

26. Preparation—Lets look at these in detail • Payment Plans • Scholarships • Travel Insurance • Passports • Visas • Vaccinations • Packing • Special dietary information • Rooming arrangements

27. Payment Plans • Monthly • Four Payments • Payment in Full • Direct Deposit • Credit Card

28. Scholarships • Financial Aid • Travel Website—Scholarships http://www.seminolestate.edu/international-studies/study-abroad/scholarships.htm • Kevin Konecny

29. Travel Insurance • All travelers, including group leaders, must have travel insurance. • http://www.eftours.com/coverage

30. For many students it is their first time traveling outside of the country and they need to obtain a passport. • You may have to help them fill out the form.

31. Visas • Visas are needed for travel to certain countries. • International students often need visas, even when American students do not.

32. Vaccinations • CDC—Travelers Health Page http://wwwnc.cdc.gov/travel/ • Seminole County Health Department http://www.seminolecohealth.com/Immunizations-Travel.html

33. Packing—You should start packing a month before departure and be packed a week before departure. • Packing Checklist for SE Asia • ____ PASSPORT • ____ Luggage = 1 carry-on and 1 checked piece • ____ Cash and/or credit cards • ____ Electrical outlet adaptor for Asia (if you bring a phone, camera, laptop, etc.) • ____ Camera--plus batteries and memory cards • ____ Shampoo and Conditioner • ____ Shaving cream • ____ Toothpaste • ____ Toothbrush • ____ Hairbrush and/or Comb • ____ Lotion (optional) • ____ Vitamins • ____ Sunblock • ____ Bug Spray • ____ Plastic baggies • ____ Antibacterial hand sanitizer • ____ Tissue/Kleenexes • ____ Laundry soap in baggie (for washing out clothes at night). • ____ Any medications you take (with clearly marked labels) • ____ Snacks (granola bars, crackers, peanuts, juice boxes, milk boxes, dried fruit, etc.—all liquids packed in checked luggage).

34. Packing cont… • MEN • ____ 3 pair of trousers (1 should be nice casual—i.e. khaki’s) • ____ 2 pair shorts • ____ 7-9 pairs of underwear • ____ 2 nice casual shirts • ____ 4-5 t-shirts or other shirts for touring • ____ 5-8 pairs of socks • ____ 2 pair of comfortable walking shoes • ____ 2 sweatshirts or something similar • ____ Light rain jacket or parka • ____ bathing suit (optional)

35. Packing cont… • Women • ____ 2-3 pair of slacks (1 should be nice casual or a skirt) • ____ 2 pair of shorts, skirts, or something similar • ____ 7-9 pairs of underwear • ____ 2 nice casual shirts • ____ 4-5 shirts or blouses for touring • ____ 5-8 pairs of socks • ____ 2 pair of comfortable walking shoes • ____ 2 sweatshirts or something similar • ____ Light rain jacket or parka • ____ bathing suit (optional)

36. Packing cont… MSN Packing Tips for the Smart Traveler • With ever-changing airline rules and restrictions, packing can be a nightmare — but it doesn’t have to be. Here are some of the latest techniques for stress-free packing. By Christine Ajudua, Jessica Shaw, RimaSuqi, Travel+Leisure • How to pack in five easy stepsOur easy-to-follow instructions for organizing your suitcase—and techniques for folding and rolling your clothes for a wrinkle-free arrival.1. Distribute weight intelligentlyPut heavier items on the bottom of your suitcase. This includes shoes (in shoe bags), rolled jeans, and blazers (folded into dry-cleaner bags). Lighter pieces go at the top.2. Use bags to organizeZiplocs are great for small accessories and toiletries. If you’re not checking, make sure cosmetics are on the top of your packed suitcase, for easy access as you go through security. To protect undergarments from damage (and prying TSA agents), place them in a lingerie bag.3. Roll your casual clothesThis approach minimizes creasing and maximizes space. It’s best for lighter-weight pieces—cotton shirts, khakis, jeans—not bulkier items like sweaters (see step 4). Put compactly rolled pieces in organization cubes to create extra room. Roll smaller items (yoga pants, socks) and use them to fill in air holes.4. Fold sweaters and delicate itemsBulky articles should be folded and placed in compression sacks, like the Spacepak Bags from Flight 001. Delicate pieces can be protected from wrinkles by using tissue paper and dry-cleaner bags. Dress shirts and skirts should be folded and separated by tissue paper.

37. Packing cont… • 5. Don’t forget the laundry • Bring a laundry sack (or extra-large Ziploc) and stuff it with a few dryer sheets to keep everything smelling fresh. Put it at the back of the suitcase, so that clean clothes are easily accessible during the trip. • Pre-packing checklistcan you prepare for next trip? Here, T+L offers our checklist of eight simple—yet easily forgotten—steps to take before departure.One week before takeoffFreshen up your Suitcases Air out your bags before you pack. And next time you put luggage away, leave lavender sachets by L’Occitane en Provence (loccitane.com) in the pockets.Stock up on storage bags for small items Our favorites: Stephanie Johnson (stephaniejohnson.com) designs stylish Dopp kits with protective plastic interiors; a nylon-lined cotton sack by Zazendi (zazendi.com) is well suited for wet swim gear; and the drawstring laundry bag by Flight 001 (flight001.com) is treated with polyurethane, which keeps odors under wraps.Three days before takeoffGet your gadgets in orderEmpty memory cards and charge your phone and camera. Consolidate power cords, chargers, and extra batteries in your carry-on (new DOT regulations prohibit putting them in checked luggage). Pick up the Tumi Electronics Charger Kit (tumi.com), with adapters that work in 150 countries. Refill necessary prescriptions Bring medications with you on the plane; make sure they are properly labeled according to TSA requirements.Copy important documents Carry paper duplicates of your passport, visa, and itinerary, and e-mail yourself electronic copies. With a password-protected itinerary on Google Docs, close friends and family can keep track of where you are.Pare down your travel walletOnly bring essential documents: driver’s license, medical insurance cards, passport, and credit cards. (T+L Tip: Alert your bank and credit card companies before you depart, so that they won’t be alarmed by out-of-town charges and ATM withdrawals.)One day before takeoff • Record the contents of your suitcaseTake pictures of your clothes, shoes, and jewelry, which will serve as documentation if your bag is lost or stolen. Download the shots onto your home computer, just in case.

38. Packing cont… • TSA http://www.tsa.gov/ • USA Today Travel Tips http://traveltips.usatoday.com/packing-guidelines-airline-travel-1520.html

39. Special Dietary Information • Diebetic • Vegetarian • Vegan • Gluten Free • Kosher • Low Salt • Allergies

40. ROOMING REQUESTS________________________________________Ginny Olafson and Ashley Larson______________________________________Lars Tostrud and Jens Jacobsen ______________________Mr. and Mrs. Ruiz __________________________________________My-Tien Tan and Carly Levinson_______________________________________________________________________________

41. Before Departure • Students must complete required paperwork for the college and turn in with a copy of the first two pages of their passport—see handouts • Final itinerary and flight information • Emergency Contact List to Dr. Ross • Final meeting • Tips

42. The Travel Study Adventure!!! • Be FLEXIBLE • Never let students go anywhere by themselves—they must be in groups of at least two • Always know where students are going • Make sure students have names, maps and phone numbers • Know the laws of the land • Make sure students get enough sleep—the itinerary is busy and involved each day • Make sure students are connecting with parents • Be strict about rules • Help students engage in the cultural adventure

43. Take lots of pictures!!!