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Best Practices for Selecting Professional Consultants in Canadian Public Procurement

This resource outlines best practices for selecting professional consultants in Canadian public procurement, endorsed by the Association of Consulting Engineering Companies. It emphasizes the competitive qualifications-based selection (QBS) approach, which focuses on understanding client needs, promoting transparency, and ensuring quality and merit in the selection process. The guide highlights the benefits of QBS, including reduced costs, realistic schedules, and fewer disputes, ultimately leading to better outcomes for taxpayers and efficient project delivery.

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Best Practices for Selecting Professional Consultants in Canadian Public Procurement

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  1. FIDIC Resources The Best Practice:Selecting a Professional Consultant Canadian Public Procurement Forum October 6, 2010

  2. FIDIC Resources Association of Consulting Engineering Companies • 500 engineering companies employing over 100, 000 employees • Federation of 12 provincial and territorial associations • Advocates sustainable infrastructure investment

  3. FIDIC Resources Challenges of engineering projects TIMELY DELIVERY FISCAL RESPONSIBILITY SOCIETAL NEEDS QUALITY & INNOVATION

  4. FIDIC Resources Engineering is a good investment

  5. FIDIC Resources Opportunities to improve outcomes 100% 50% Level of Influence Operations&Maintenance Construction Engineering 0% Time

  6. FIDIC Resources Opportunities to improve outcomes Cost of Making Changes Operations &Maintenance Engineering Construction Time

  7. FIDIC Resources Procurement is the key • Establishing common objectives and desired outcomes • Understanding cost-benefit-risk relationships • Clarifying roles and responsibilities • Selecting the right team for the right job • Identifying required resources

  8. FIDIC Resources Selecting a Professional Consultant • An InfraGuide Best Practice • Developed by the public sector – for the public sector • Based on extensive interviews and research • Recommends “competitive qualifications-based process” (QBS)

  9. FIDIC Resources How does the Best Practice work? • Focus on understanding client’s needs • Proposals ranked based on providing service and achieving objectives • A detailed scope is established with preferred proponent • Appropriate fees and schedule are negotiated

  10. FIDIC Resources Best Practice is good policy • Competitive and transparent process • Focus on merit, quality and long-term value • Long-term savings realized over decades • Encourages in-house expertise to represent the client’s (and taxpayer’s) interests • Permits innovation and sustainability • Allows creative risk management options

  11. FIDIC Resources What’s in it for the client? • The right team for the right job • Realistic schedules and budgets • Fewer change orders and disputes • Better business relationship between parties • Better service, better quality & better value for taxpayers

  12. FIDIC Resources Who uses this approach? • QBS legislated by the US federal government and 44 state governments • Municipalities across the US • City of Calgary and the City of London • Quebec legislation requires its ministries and agencies to use QBS for architectural and engineering services.

  13. FIDIC Resources QBS works (APWA Study 2009) • Georgia Institute of Technology and University of Colorado reviewed over 200 projects across the USA • 93% of clients expressed high or very high satisfaction with consultants selected using QBS • QBS reduced construction cost growth by 70% • QBS reduced schedule slippage by 20% • QBS provided better ability to address societal issues or stakeholder concerns

  14. FIDIC Resources “Not everything that counts can be counted; and not everything that can be counted counts.” - Albert Einstein, Famous Genius

  15. FIDIC Resources Association of Consulting Engineering Companies of Canada 130 Albert St. Suite 616 Ottawa, Ontario K1P 5G4 Tel: 613-236-0569 info@acec.ca www.acec.ca Federation of Canadian Municipalities Sustainable Communities Website www.sustainablecommunities.fcm.ca

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