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2007/08 Enrolment Review and Confirmation Process Information Session

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  1. PUT TITLE HERE 2007/08 Enrolment Review and Confirmation Process Information Session for School Board Finance Staff and External Auditors Transfer Payments & Financial Reporting Branch Fall 2008

  2. 2007-08 Enrolment Confirmation Process • OnSIS data will be used for the second time • Goal is to integrate OnSIS & EFIS • 2008: SB17

  3. Enrolment Web Application • To ensure enrolment data required for 07-08 Financial Statements are available within timelines • Web-based application available in EFIS – “Enrolment Verification System” • E-mail notice has been sent to boards

  4. Enrolment Web Application • Interfacing data from OnSIS & feeding into EFIS • Board can review data summarized at school level for two school years

  5. Enrolment Web Application • The web application, Enrolment (or pupil credits) for Section E, F, G & N is summarized at the school level (with no details of enrolment or pupil credit data by grades) • Also, languages data are summarized according to the language grant categories of the FS • The objective is to interface data for grant calculation purpose as required in the 2007-08 Financial Statements

  6. Enrolment Review Process • An “Enrolment and Language Allocation” report will allow boards to view 07-08 summarized enrolment and language course credit data; and to compare to 06-07 FS and 07-08 Revised Estimates. • If boards detect discrepancies in the Enrolment Review they can provide documentation to identify these differences. • Finance Officers will review the documentation and make appropriate adjustments as required.

  7. Ministry Review Process • In pre-planning the enrolment review process, finance officers: • Examine the 2006/07 financial related data and note areas of concern. • Review 2007/08 Revised Estimates and note explanations for large variances. Contact board where applicable.

  8. Day School Enrolment • Review variances from the Enrolment and language report and obtain explanations for significant variances

  9. Language Allocations • French as a Second Language, English as a Second Language/PDF & Native Language Review variances from the Enrolment and Allocation report and obtain explanations for significant variances

  10. Native Studies • Boards who reported Native Study Credits on their 07/08 Revised Estimates were sent a worksheet to complete with course details. • Boards were asked to submit this worksheet to Mark Bonham who would input it into the Enrolment Verification System. • The Ministry will be validating this information with an OnSIS report in the near future. • Any significant differences between the OnSIS report and the board’s worksheet will be reviewed.

  11. Completion of Enrolment Confirmation • “Enrolment and Language Allocation” report will be signed off by Finance Officers before feeding the data to EFIS for inclusion in the 2007-08 Financial Statements. • On completion of review, a confirmation letter with a copy of the “Enrolment and Language Allocation” report will be sent to boards’ SBOs.

  12. OnSIS Data Collection Issues • Boards should contact their Finance Officers to identify any technical issues where OnSIS data may impact enrolment for funding purposes. • E.g. FSL quadmester courses captured in the OnSIS June data collection can be adjusted by the Finance Officer during the Enrolment Checking Procedures.

  13. Post Confirmation Review • List issues and concerns that should be pursued with the board staff during the finalization of the 2007-08 Financial Statements.

  14. Contact Information • Finance Officer - Firstname.lastname@ontario.ca SANJAY CHITAPAIN JANE COLLINS DAVID CORKETT CHERYL DALRYMPLE GREG FIORIDO VINOD GUREWAN TIM KIELMAN BRENDA SHAW LISA TARINI2 DAVID WRIGHT2 QUESTIONS?

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