Lesson 10 Word Processing

1. Lesson 10Word Processing Computer Concepts BASICS 4th Edition Wells

2. Objectives Identify the components of the word-processor window Save, open, and print a document Select commands using the Ribbon, menus, and toolbars Create and edit a document Apply character, paragraph, and document formatting 2

3. Objectives (continued) Insert and modify pictures and drawn objects Create, edit, and format a table Use the Word Help system Correct spelling and grammar in a document Select synonyms from the Thesaurus 3 3

4. Vocabulary border editing font font style Format painter formatting hard copy insertion point margins Office Fluent 4

5. Vocabulary (continued) points printout sans serif section section break selecting serif sizing handles table watermark word wrap 5 5

6. Microsoft Office The Microsoft Office 2007 suite consists of several programs, the four most popular being Word, Excel, PowerPoint, and Access Microsoft Office Word 2007 is a powerful, full-featured word-processing program Designed as a component of the Office Fluent user interface that groups tools by task, users will be able to apply what they learn in this lesson to other Office applications 6

7. Microsoft Office (continued) All Office programs are started in the same way: Click the Start button on the Windows taskbar, point to All Programs, click Microsoft Office, and then click the program name to start the program When you type in the document window, the insertion point moves across the screen indicating where the next character will be placed With Word’s word wrap feature, when text reaches the end of a line, the insertion point automatically moves, or wraps, to the next line. To start a new line of text manually, press the Enter key 7 7

8. Microsoft Office (continued) Saving a File: To save a document click the Save button on the Quick Access toolbar. The first time a document is saved, the Save As dialog box opens. In the Save As dialog box, indicate the storage media device and location where the file will be saved. Then click the File name text box, if necessary, type the document name, and then click the Save button. 8 8

9. Microsoft Office (continued) Printing a File: A printed copy of a document is called hard copy or a printout. To access Print Preview, click the Office button, point to Print, and then click Print Preview. To print a document, click the Office button, point to Print, and then click Quick Print to use the default print settings. To change the default settings, click the Office button, point to Print, and then click Print on the Print submenu. A Print dialog box will open where you can view and change print settings. 9 9

10. Microsoft Office (continued) Closing a File and Word: To close a document, click the Office button and then click Close or click the Close button on the title bar. To close Word, click the Office button and then click Exit Word. Open a file by clicking the Office button and then clicking Open. The Open dialog box is displayed including a list of files and folders to choose from. 10 10

11. Microsoft Office (continued) To modify text in a document, first identify the text by selecting it To select words or paragraphs, click at the beginning of the text, hold down the mouse button and drag to the end of the text to be changed. Double-click a word to select it. Triple-click to select an entire paragraph To deselect a block of text, click anywhere outside the selection or press any arrow key You can copy or cut selected text and paste it to another location by using Cut, Copy, and Paste 11 11

12. Microsoft Office (continued) Making changes to an existing document is called editing. You can check the spelling of one word at a time, a group of words, or the entire document. You can also check grammar or use the Thesaurus to look up synonyms for words. Spelling and Grammar dialog box 12

13. Formatting Text Formattingrefers to the appearance and layout of text Using different fonts, font sizes, font styles, and colors in a document can make it look more professional 13 13

14. Formatting Text (continued) Formatting and Character Formatting: A font is the design of a typeface. Serif fonts have extra strokes at the ends of the letters. Sans serif fonts do not have these extra strokes. The size of fonts is measured in points—72 points equal one inch. Clicking the Font dialog box launcher arrow button opens the Font dialog box where you can apply several formats at one time. To apply the same formatting to different text within a document, you can use the Format Painter. 14 14

15. Formatting Text (continued) Paragraph formatting is the process of changing the appearance of an entire paragraph. Page setup is the process of changing the appearance of a page by modifying the document size, adding columns, and so on. Marginsare the white space around the edges of the page that frame the document. A section is a portion of a document that is separated from the rest of the document. A section break can be inserted to keep sections separate. 15 15

16. Formatting Text (continued) With Portrait orientation the top of the page is oriented to the shorter side of the paper. With Landscape orientation the top of the page is oriented to the longer side of the paper. The Page Background group, located on the Page Layout tab, provides options for the page background: Watermark is text or a picture that is displayed behind document text Page Color primarily is used for a Web page to create an interesting background for online viewing Page Borders can be used to add interest and emphasis to various parts of the document 16 16

17. Formatting Text (continued) Headers and Footers: The header and footer feature allows you to insert information on every page, either at the top or bottom of the page. Header information appears at the top of the page. Footer information appears at the bottom of the page. Page numbers, which are associated with headers and footers, can be added to the top, the bottom, or the margins of a document. The Header & Footer group is located on the Insert tab. 17 17

18. Illustrations Also located on the Insert tab is the Illustrations group. Adding graphics and other images to a document can provide visual appeal and help to communicate a message. Clip art, shapes, and SmartArt are graphic images that comes with the Word program. You can also add photos, symbols, and drawings to a document. After inserting a picture into a document, you can move it, resize it, and make other modifications. 18 18

19. Illustrations (continued) You can select the image in the document to move it or resize it. When the image is selected, the Picture Tools Format tab opens to help with editing. Sizing handles also surround the image. Also on the Insert tab is the Symbols group. These are special characters, such as mathematical symbols, that can be inserted in documents. Clicking the Shapes button will display a gallery of tools that include lines, arrows, circles, and more. Additionally, you can draw your own shapes. 19 19

20. Creating a Simple Table A table is an arrangement of information in columns and rows. In tables, rows go across while columns go down. A cell is the intersection of a column and row, and the lines that divide the columns and rows are called borders. Insert Table dialog box 20 20

21. Getting Help Word comes with a Help feature that provides quick access to information on Word features To use the Help system, click the Microsoft Office Word Help button located in the upper- right corner of the Word window Click a topic in the Browse Word Help section or type a word or two describing the feature for which help is needed 21 21

22. Summary • Word-processing software is used to create documents such as letters, reports, memos, brochures, and Web pages. • Commands for using the features of a word-processing program are selected from tabs and groups. You also can use keyboard shortcuts to execute some commands. • Word-processing programs come with powerful editing tools. • You can make changes quickly and easily to text, cut or copy text, and delete it. 22

23. Summary (continued) • The spell checker checks documents for possible misspelled words. Word also has a grammar-checking tool that identifies grammatical mistakes, and a Thesaurus, which displays synonyms for a selected word. • You can apply formatting to characters, paragraphs, or an entire document. Word comes with a variety of formatting tools that enable you to enhance the appearance of documents. • Clip art can be added to documents to enhance their visual appearance. • Tables are used to present information in an organized manner. • Word’s Help system offers a variety of resources for getting help and information on features and tools. 23