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Request for Personnel Action (RPA) Business Workflow Automation System

Request for Personnel Action (RPA) Business Workflow Automation System. AGENDA. System Overview. System Preview. Pilot and Implementation Plan. OVERVIEW.

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Request for Personnel Action (RPA) Business Workflow Automation System

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  1. Request for Personnel Action (RPA) Business Workflow Automation System

  2. AGENDA • System Overview • System Preview • Pilot and Implementation Plan

  3. OVERVIEW The RPA System replaces the existing manual process for RPAs and will automate the creation, routing, and approval of all DHCS RPAs through the following steps: • RPA creation • Appointing Program approval • Human Resources Branch (HRB) review and approval • Request for Certification • Budget Office Approval (when required)

  4. Additional System Features • Tracks and records elapsed time for each step • Sends email notice when user action is required • Allows Word, PDF, and Excel attachments • Provides reporting capabilities • Provides security and access based on user’s job function

  5. Business Workflow Process Resembles the current system for manually processing the RPA Initiate RPA Hiring Manager Complete RPA Hiring Manager or Personnel Liaison Request Certification Human Resources Approves System routes RPA for Human Resources Review/Approval Program Approves System routes RPA for Program Manager Review/Approval

  6. The RPA System is found on the DHCS Intranet . . .

  7. . . . Using the Business Workflow Automation Portal

  8. There are 5 key areas on the Request for Personnel Action Process screen ….

  9. Functional Tabs Functional Tabs, located at the top of the screen, are used to navigate between the major areas of the RPA Package.

  10. RPA Summary The RPA Summary located in the upper left corner provides the RPA # and a quick summary of the RPA package.

  11. RPA Form Located directly below the RPA Summary, the RPA Form allows navigation between forms used to complete the RPA package.

  12. Data Entry Areas The largest area of the screen is used to enter data. This is a basic view of the Position Action Form, which replaces the left side of the current RPA Form (DHCS 3001).

  13. Employee Action This is a basic view of the Employee Action screen, which replaces the right side of the current RPA Form (DHCS 3001).

  14. The RPA is initiated by the Hiring Manager. . .

  15. . . . Using the Worklist - Hiring Manager and Personnel Liaison collaborate to complete the RPA Package

  16. Initiating an RPA is as simple as selecting an Action Type . . .

  17. . . . And routing the RPA to the Personnel Liaison

  18. Audit Trail The Audit Trail is a valuable system feature . . .

  19. . . . Showing all RPA activities and the elapsed time for each.

  20. The Work Listshows allRPA packages waiting for your action . . .

  21. The Watch List shows the RPA packages you can monitor and/or track . . .

  22. QUESTIONS?

  23. THANK YOU!

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