1 / 31

eSHARS Training

eSHARS Training. Presented by: Sheena Joslyn Assistant to Mr. Seale-Associate Superintendent for Finance SHARS/Medicaid Specialist Vendor: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com. Overview. Booklet Pages Logging in Instructions Screen Shots New features.

caesar
Télécharger la présentation

eSHARS Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. eSHARS Training Presented by: Sheena Joslyn Assistant to Mr. Seale-Associate Superintendent for Finance SHARS/Medicaid Specialist Vendor:Medicaid Finance and Consulting Services (HISD) WEBSITE:eSHARS.com

  2. Overview • Booklet Pages • Logging in • Instructions • Screen Shots • New features

  3. Booklet Pages & Logging InRelevant to the 10-11 Booklet • UserID = email address • Password = per Houston ISD • 5 Tabs • Birdville = Live data • Training = Fake data • Booklet Page 5 and 7 • Page 28= important reminders • Communication • Add a Visit from Scratch • View your Visit History • View Student Info. • View Student Logs • View My Caseload • View My Appeal List NEW OPTION

  4. Website Example-Login

  5. Website Example-After Login

  6. Website Example-Training Tab

  7. Website Example-Visit Tab

  8. Building Your Caseload • “View My Caseload” (3rdblue box)..allows to add students to caseload • Place checkmark next to students you need in your caseload • Pages of students, scroll to bottom • Removing a student, right side of screen • Place a checkmark next to their name and click “Remove” • Click “close”

  9. Website Example-Caseload Left Side = Medicaid eligible students @ your assigned campus(es) Right Side = The billable students you see and bill for Expands

  10. Website Example-Added Students

  11. 1. Add A Visit From ScratchAssessment/Psych. Testing • Highlight student • Assessment/Psych. Testing • “Add a Visit From Scratch” (3rd box) • Select assessment type and whether student is special education • Input : • Activity (drop-down) • Visit Date • Start/End Times • You can add another visit or choose: • Options • Save • Close • Copy • Delete

  12. Website Example-Add a Visit • Assessment/Psych. Testing Evaluations only billable if the student has an existing Special Ed. label or qualified for one.

  13. Website Example-Add a VisitAssessment/Psych. Testing

  14. Website Example-Add a Visit

  15. 1. Add a Visit From ScratchPsychological Service • Highlight student • Psychological Service • “Add a Visit From Scratch” (3rd box) • Select location, date, and start/end time • Choose: • Individual • Group • Enter ARD date for services • 1-time input • Input: • Primary Activity • Observation • Targeted IEP Objective • Create • Save • Copy • Delete • Print

  16. Website Example-Psychological Service

  17. Website Example-Psychological Service

  18. Website Example-Psychological Service

  19. Website Example-Psychological Service

  20. 2. Review Pending Approval of Visits--Supervisors 3. View Your Visit History • Highlight Student from caseload • “Review Pending Approval of Visits” (3rd box) • Choices: • Ready To Bill • Reviewed but Failed • Review Later • “Save “ • Highlight Student from caseload • “View Your Visit History” (3rd box)

  21. Website Example-Pending ApprovalsSupervisors

  22. Website Example-Visit History NEW OPTION Shows you what step in the process any appealed visits are.

  23. 4. View Student InformationUse caution here • Tabs are: • Visit History • Log (OPTIONAL) • ARD History • Medicaid History • Campus History • Visit History (Delete, View, and change billing status) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status • OPTIONAL: • Log (Keep track of why services weren’t performed and ARD hours completed) • ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit

  24. Website Example-Student Info.Visit History

  25. Website Example-Log TabOPTIONAL

  26. Website Example-ARD HistoryUse Caution Here

  27. ARD Scenarios • Johnny’s ARD was scheduled for March 1st, but was held on March 16th • You will NOT have any visits billed from March 1-March 15 • You will “Add an ARD” to read March 16th ending March 16 of the next year • Lula’s ARD was scheduled for April 6th, but was held on March 31st • You will “Edit” existing ARD to end on March 30th • You will “Add an ARD” to read March 31st ending March 31 of the next year

  28. 5. View Student LogsOptional

  29. Website Example-Help Tab Troubleshooting & Email to HISD

  30. Reminders • Communication via phone or BISD email • Add students via Sheena Joslyn • “Help” online • Parental consent-”No’s” go to Sheena ASAP • Setup a billing schedule • No longer than 2 weeks • Make sure student has ARD/IEP

  31. Contacts • Sheena Joslyn • (817) 547-5735 • Sheena.joslyn@birdvilleschools.net • Houston ISD • (800) 381-6334 • eshars@houstonisd.org • FAQ about SHARS • FAQ's

More Related