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Trailblazer District August Roundtable Fall Youth Recruitment Training

Trailblazer District August Roundtable Fall Youth Recruitment Training. Fall Youth Recruitment. What does your Unit need to be SUCCESSFUL?. Fall Youth Recruitment Theme: KEEP IT SIMPLE!. District Recruitment Support Plan. Resources Promotions Fliers Available School/Community Center Promo

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Trailblazer District August Roundtable Fall Youth Recruitment Training

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  1. Trailblazer DistrictAugust RoundtableFall Youth Recruitment Training

  2. Fall Youth Recruitment What does your Unit need to be SUCCESSFUL?

  3. Fall Youth Recruitment Theme:KEEP IT SIMPLE!

  4. District Recruitment Support Plan • Resources • Promotions • Fliers Available • School/Community Center Promo • Local Newspapers • September Events - Sept 16 – 27 • Event Schedule & Format • Volunteer Assistance • October Follow-up Opportunity

  5. Timeline • September 16 – 27 • Eastside- Tuesday Sept 17 Recruitment night • Units:224, 227, 432, 311, 466, 313, 237, 221, 321, 353 • WestSide- Tuesday Sept 24 Recruitment night • Units 142, 269, 291, 300, 305, 320, 321 • New Leader Trainings- All leaders trained before Oct 15th • East Side – Sept 28th • West Side – Oct 5th • Online @ www.myscouting.scouting.org or from www.training.nsbsa.org

  6. Resources • Enter Unit Date info into Unit Toolbox (UTS) • Order ALL MATERIALS through the UTS • Schedule a pick-up AT LEAST 3 days out. • Golden Valley Office (24 hours a day) • Office Max Location (during business hours) • Arrange with Chris a drop off time/location

  7. Promotions • UNITS should plan on promoting their events in the following ways: • School Open House / Curriculum Night / Meet the Teacher • Charter Organizations / Private Schools • Local Community Centers • Community Festivals • Community Papers • Others…?

  8. Promotions • DISTRICT / COUNCIL volunteers and staff will help with promotional support when possible: • “Boy Talks” in ANY SCHOOL allowing it. • Religious Orgs NOT Chartering Units • Community Center GENERAL Fliers • GENERAL Ads in Local Papers as FOLLOW-UP • School Fliers where allowed; requires coordination w/ UNITS • Council “Xtravaganza” Event as FOLLOW-UP

  9. MEMBERSHIP - FALL RECRUITMENT Cub Scout Flyer

  10. MEMBERSHIP - FALL RECRUITMENT Cub Scout Poster

  11. MEMBERSHIP Scouting Door Hanger

  12. MEMBERSHIP - FALL RECRUITMENT Yard Sign

  13. MEMBERSHIP - FALL RECRUITMENT Wrist Band

  14. MEMBERSHIP - FALL RECRUITMENT Boy Scout Flyer

  15. MEMBERSHIP - FALL RECRUITMENT Venturing Flyer

  16. September Events - Sept 16 - 27 • Your September “Join Scouting Event” should… • …be promoted AT LEAST ONE - TWO WEEKS before event. • …be promoted to current families as well. • …be planned for NO LONGER than 1 hour. • …be a “SIGN UP” night more than a “THIS IS SCOUTING” night. • …focus on registering new YOUTH and not necessarily recruiting new LEADERS. • …provide ALL FAMILIES ATTENDING with a printed calendar, outline of Unit policies, and info on “Unit Parent Orientation”. • …be followed up by a “Parent Orientation Night” as part of the “First Pack Meeting” of the year.

  17. September Events - Sept 16 - 27 • SampleAgenda / Order of Event • Families Arrive / Welcome • Opening - Conducted like any Unit Meeting • Intro to Scouting 10 min, led by Unit Leader • Introduction of Volunteer Leaders • Outline of Unit Programming • Explanation of Scouting Aims and Methods • Highlight Upcoming Events 5 min, led by Comm Chair or other • Give a “teaser” of the upcoming events planned for the next 2 months. • Highlight “Annual” events such as Camp, Banquets, etc. • Review Unit Policies and Calendar Handouts

  18. September Events - Sept 16 - 27 • Suggested Agenda / Order of Event • INVITE FAMILIES TO JOIN • Explain Registration Process, Unit Fees • Guide families through the process • COLLECT APPLICATIONS AND FEES • Remind families of upcoming events • Next Meeting DATE/TIME/LOCATION • Next Activity (Camp, Event, etc.) • Open for questions. • WELCOME TO SCOUTING & CLOSING • (OPTIONAL: Activity for Youth)

  19. September Events - Sept 16 - 27 • District Volunteer Support • Commissioner and/or District Membership Volunteer • Can help be the “District Face” for the event. • Can welcome families as they arrive and help guide them through registration process. • Will collect Applications and ONE UNIT CHECK for total fees. • Fees: • 4 months (Sept – Dec 2013) = $5 Nat’l Fee / $4 Boys’ Life ($9) • 16 months (Sept ‘13 – Dec ‘14) = $20 Nat’l / $16 Boys’ Life ($36) • Additional Fees? Pack/Troop/Crew Dues?

  20. REMEMBER:These families attended your Recruitment Event because they WANT TO JOIN.No need to “sell” them.

  21. Unit Charter Renewal Plan Chris Fischer

  22. Questions??

  23. LEADER TRAININGALL LEVELS:Univ of Scouting, Oct 26, TBACharter Org / Webelos:November 7, CPC

  24. NEXT MONTH:SEPTEMBER 12, 7 pmRecharter2013-2014 Program Year

  25. thank youscouters!

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