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Essential Formatting Guidelines for Business Letters

Proper formatting of business letters enhances professionalism and clarity. This guide covers key aspects of letter spacing, punctuation, and structure, offering answers to common questions. Learn how to handle spacing after enclosures, salutation punctuation, and paragraph formatting in modified block versus block letters. Discover the essential parts that comprise a business letter, including sender and recipient details, body content, and closing formats. With these guidelines, you can ensure your correspondence is clear, polished, and adheres to best practices.

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Essential Formatting Guidelines for Business Letters

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  1. Jeopardy Review

  2. Letter Spacing100 How many returns after the date in a business letter? Answer: 4

  3. Letter Spacing 200 Besides the date, where else in a letter would you put 4 returns? Answer: After the complimentary close

  4. Letter Spacing 300 How should paragraphs be spaced? Answer: Single-spaced with a Double space between paragraphs

  5. Letter Spacing 400 If you have both an enclosure and a copy notation, how many spaces do you put between them? Answer: 1

  6. Letter Spacing 500 How many spaces between the Inside Address and the Salutation? Answer: 2

  7. Modified Block100 True or False: All items start at the left hand margin in a modified block letter. Answer: False

  8. Modified Block 200 What type of punctuation is used after the complimentary close? Answer: Comma

  9. Modified Block 300 What type of punctuation is used after the salutation? Answer: Colon

  10. Modified Block 400 What is different with paragraphs in a modified block letter as opposed to a block letter? Answer: The paragraphs are indented

  11. Modified Block 500 What are the tab settings in a modified block letter? Answer: .5 and 3.2

  12. Block Letter 100 True/False: In a block letter you use open punctuation. Answer: True

  13. Block Letter 200 What does open punctuation mean? Answer: There is NO punctuation after the salutation or complimentary close.

  14. Block Letter 300 Vertical centering is done by going where? Answer: Page setup/layout/vertical alignment

  15. Block Letter 400 What are reference initials? Answer: The initials of the typist (if it is different than the sender)

  16. Block Letter 500 If you do not know the person’s name and you are sending to a business, what salutation should you use? Answer: Ladies & Gentlemen OR Dear Sir or Madam

  17. Personal Business Letters 100 True/False: A personal business letter is one you write to your friend. Answer: False

  18. Personal Business Letters 200 All personal business letters are typed as block or modified block? Answer: Modified Block

  19. Personal Business Letters 300 In a traditional personal business letter, where do you place the sender’s address? Answer: At the top of the letter before the date.

  20. Personal Business Letters 400 If you are typing a non-traditional letter personal business letter, where do you put the sender’s address? Answer: After the sender’s typed name at the bottom of the letter.

  21. Personal Business Letters 500 What items are tabbed to 3.2 on a personal business letter? Answer: The sender’s address, the date, the complimentary close, and the typed signature.

  22. Letter Parts100 True/False: There are 9 parts to a business letter. Answer: True

  23. Letter Parts 200 What is the name of the last item on a letter if all 9 parts are used? Answer: Copy Notation

  24. Letter Parts 300 What is the formal name for the Dear… part of the letter? Answer: Salutation/Greeting

  25. Letter Parts 400 The part of the letter which contains the information you wanted the sender to have Answer: Body

  26. Letter Parts 500 Name the 9 parts of the letter in order Answer: Date, Inside Address, Salutation, Body, Closing, Typed Signature, Reference initials, Enclosure, Copy Notation

  27. Topic 100 Enter question here Answer: The answer

  28. Topic 200 Enter question here Answer: The answer

  29. Topic 300 Enter question here Answer: The answer

  30. Topic 400 Enter question here Answer: The answer

  31. Topic 500 Enter question here Answer: The answer

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