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Guus van Jarwaarde, DINTEC

Practical experiences with implementing an efficient and controlled Engineering Drawing Improvement Environment for NAM Offshore. Guus van Jarwaarde, DINTEC. The Fire Triangle. Lessons learnt: There are 3 elements required for combustion  awareness

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Guus van Jarwaarde, DINTEC

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  1. Practical experienceswith implementing an efficient and controlledEngineering Drawing Improvement Environmentfor NAM Offshore Guus van Jarwaarde, DINTEC

  2. The Fire Triangle Lessons learnt: • There are 3 elements required for combustion  awareness • If any side is missing the fire can not start  prevention • If any side is removed the fire will go out  control • There is a 4th dimension, called chain reaction HEAT OXYGEN Simplification of a complex topic FUEL Taking EDM to the Enterprise

  3. Overview Archiving versus document quality Assets versus document quality Organizational issues versus document quality Justifications used The critical success factors Sub-optimal solutions Summary 1 Archive Asset EDM Triangle 2 3 Organization 4 5 6 7 Taking EDM to the Enterprise

  4. Asset Archiving Organization Archiving requirements • (Inter)national Legal and Industrial regulations-) ISO, CE marking, . . . • Safety and Integrity-) Company internal • Engineering, Operational, Maintenance, . . .-) Information value • Other-) Economical / Efficiency / Historical reasons, . . . Taking EDM to the Enterprise

  5. Asset Archiving Organization Archiving issues • General archiving requirements-) find, read, update, in-time, accurate and complete • Digital archiving issues-) Advantages (faster finding & updating, sharing, integration, . . . )-) Complex, various file formats, various versions, limited durability: limited storage life, media type, hardware, application software, . . . Digital  Requires more attention! Taking EDM to the Enterprise

  6. Asset Archiving Organization What file format is this digital file? Taking EDM to the Enterprise

  7. Asset Archiving Organization Answer: Microsoft Excel • This can be acceptable or not acceptable – decide what templates to be used • Remark: is this the most efficient way to mark-up (red-lining) information ? Taking EDM to the Enterprise

  8. Asset Archiving Organization AutoCAD issues • Various fonts used in this drawing were not delivered  affects readability • Example of hidden costs Taking EDM to the Enterprise

  9. Asset Archiving Organization More complex file formats (hybrid files) • A scanned drawing (tif format) has been digitally modified. The result is 2 physical files representing 1 drawing. Taking EDM to the Enterprise

  10. Asset Archiving Organization A few Archive recommendations • Manage digital files, based on accepted file types and supported versions (incoming and stored) • Remember the more exceptions the more difficult to manage • Set-up and maintain company document standards - accepted file types and versions- drafting and delivery standard- engineering drawing standard showing what to maintain (keep As Built) Doing all this helps to obtain better ARCHIVE control !!! Taking EDM to the Enterprise

  11. Asset Archiving Organization Technical Integrity pro-active approach Audit / Review Audit / Review Initial documentation status Business Controls Influences: - Asset modifications - Changes to operation conditions - Introduction of new staff - . . . Uncontrolled progression Time Assets and document quality • Business controls: range of standards, procedures, regular reviews / audits • Graph shows a reactive approach. Pro-active is more efficient and gives more control Taking EDM to the Enterprise

  12. Asset Archiving Organization Assets and document quality – As Built activities • Determine also per discipline what types of drawings need to be kept up-to-date (As Built), e.g. P&ID, Isometric, Single Line, Cause & Effect Taking EDM to the Enterprise

  13. Asset Archiving Organization content control As Built Team administrative control Drawing Control Assets and document quality – Control As Built activities Engineering Process Organization Archive New Assets Modifications D R A W I N G MGMT S Y S T E E M DMS Project Specificatie Detailed Design Materials & Procurement Construction Commissioning / Start-up Handover / Close-out Operations / Maint Taking EDM to the Enterprise

  14. Asset Archiving Organization Costs Development costs Changing costs Time Additional costs • Not following documentation standards during the engineering process will result in much higher (and most of the time hidden) additional costs. Taking EDM to the Enterprise

  15. Asset Archiving Organization Outsourced Sub-contracted Span of control Span of control Span of control Organizational issues versus document quality Efficient Engineering Document Management is the integration of data, standards and systems amongst all parties involved! Taking EDM to the Enterprise

  16. Justifications used • Look at Treats & Opportunities: - treats: legal, safety, integrity, technical reliability- opportunities: integrate with other developments • Look at inefficienties and savings: - make a financial analisys (ROI) • Use supporting figures - e.g. for 100.000 drawings:- opening each file & extract info cost > 1 manyear- say that the development of 1 drawing cost € 500,=. The investment is in total € 50.000.000. This is an asset by it self and requires regular maintenance and from time to time a rejuvenation. Taking EDM to the Enterprise

  17. t The critical success factors • Get active support from highest management as well as a broad basis for support in the organization • Step by step (fased approach) - takes longer (is not critical)- justification is easier- costs can be spread - every next improvement step should be in line with the previous one(s) • Get external expertise Taking EDM to the Enterprise

  18. Sub-optimal solutions • If the EDM system does not provide the required functionality • The present information might be not correct or fit for purpose and need updating before migrating to a new environment (garbage in  garbage out).Advice: do not postpone updating! Taking EDM to the Enterprise

  19. D E M S Summary • Engineering Document Management has become a more and more complex asset to manage.Focus on all 3 areas of the EDM triangle. • Focus also on the 4th dimension: the Engineering Drawing Management System (EDMS) Asset Archive Organization Taking EDM to the Enterprise

  20. Practical experiences with implementing an efficient and controlled Engineering Drawing Improvement Environment for NAM Offshore Guus van Jarwaarde, DINTEC For more information: Please visit the CYCO information stand Contacts: www.cyco.com or www.dintec.nl

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