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DPSA ANNUAL REPORT

DPSA ANNUAL REPORT. Presentation to the Portfolio Committee 12 October 2004. Outline of presentation. Introduction and overview Minister’s international public administration engagements Programme performance Financial statements and AG Report Human Resource statistics.

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DPSA ANNUAL REPORT

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  1. DPSA ANNUAL REPORT Presentation to the Portfolio Committee 12 October 2004

  2. Outline of presentation • Introduction and overview • Minister’s international public administration engagements • Programme performance • Financial statements and AG Report • Human Resource statistics

  3. Introduction and overview • Celebrating 10 years of freedom – brief overview since 1996 (DPSA established) • To lead transformation of the public service • Starting point: revamping policies on HR and service delivery • From 1999: emphasis on implementation and pro active support to departments • New policies since 1999: HRD, Anti-corruption, HIV/AIDS & E-Government

  4. Introduction and overview cont. • Focus for second decade • Continue sustained engagement with departments to improve accountability and performance of the public service • Focus on monitoring and evaluation to ensure timeous response to service delivery challenges • DPSA proud of contribution to transforming public service

  5. International programme • Minister plays important role in international public administration • 2nd UN Committee of Experts • International Institute of Administrative Science conference • CAPAM High Level Meeting • 5th Global Forum on Reinventing Government • Public Sector Leadership Capacity Development for Good Governance in Africa • 3rd UN Committee of Experts

  6. Major projects: Eastern Cape intervention • Intervention from December 2002 to March 2004 • Turnaround plans for four departments • Disciplinary cases backlogs addressed • Joint Anti-Corruption Task Team pursued criminal cases • Back-office support centres established • Internal audit functioning • Resolution 7 fast-tracked • Ongoing implementation of turnaround post-March • Ownership and sustainability arrangements in place • Monitoring mechanism in Office of Premier

  7. Major projects: Restructuring • Assistance rendered to provinces in implementing Resolution 7 of 2002 • Large number of collective and individual disputes were handled • Agreement lapsed in September 2003 • Further process of assisting departments in absorbing employees in excess (those who could not be redeployed • Those in excess decreased from 13900 to 10500 from Sept to March

  8. DPSA programmes • Administration • Integrated Human Resources • Information and technology management • Service delivery improvement • Anti-corruption • Auxiliary and associated services

  9. Administration • International and African Affairs • DPSA established a NEPAD programme in Governance and Public Administration • Hosted 4th Pan-African Ministers of Public Service Conference in May 2003 • Public Service Ministers’ Programme adopted • Research projects were completed (with CPSI) • Website established • African Management Development Institutes Network (AMDIN) established • Took responsibility for the African Governance Inventory (AGI) – tool for sharing public admin data

  10. Integrated human resources • Remuneration and conditions of service • Implementation framework for scarce skills strategy developed • Flexible remuneration package for levels 11+12 • Incentive policy framework and pay progression • Provided online information on HR matters • Benchmark job descriptions developed • Research on restricted medical aid scheme completed • Rules of GEPF amended • Management Policy and Procedure on Incapacity Leave and Ill-Health Retirements piloted

  11. Integrated human resources • Negotiations and labour relations • Agreements concluded on – • Last leg of multi-term salary negotiations agreement • New levy agreement for the PSCBC • Long service awards • Recognition for service of former non-statutory forces • Foreign Service Dispensation • Establishment of provincial bargaining chambers • Provision for sectoral chambers • Labour relations policy developed

  12. Integrated human resources • Employment Practices and Career Management • Affirmative action targets revised • Generic competency framework for levels 11 and 12 • Proposals on the establishment of sustainable pools of middle managers • Competency profiling and assessment programme piloted in Gauteng and Land Affairs • SMS Conference held in September 2003 • Updated version of the SMS Handbook published • A database on the SMS was established

  13. Integrated human resources • HIV and AIDS • 3rd phase of Impact and Action project • Facilitating the implementation of policies and systems developed in the second phase • Comprehensive communication strategy developed • Includes Health Channel accessible via DPSA website • 3rd Public Service Aids Indaba held in October • Support to departments in implementing minimum standards

  14. Integrated human resources • Human resource development • Proposals on institutionalisation of internships and learnerships in the public service approved • 7234 interns and learners in department • Social Plan guidelines for restructuring process developed • Workshops held with departments

  15. Integrated human resources • Public Service SETA • Funding acquired for 4197 learnerships • Implementation model under discussion • 5 learnerships established • Re-orientation and induction programme developed • 35 SMS Unit Standards developed

  16. Information and technology management • Batho Pele Gateway portal (www.gov.za) • Information on services collected and organised • Portal developed and information uploaded • Call centre established • GITO Council • Plans for establishment of an African CIO Council • CIO exchange underway

  17. Service delivery improvement • Government Internal Consulting Services • Review of public entities • Corporate status, corporate form, corporate governance, HR and performance management • Work on eliminating red tape • Red Tape Challenge held inviting innovations • Citizens Access to e-government developed • Batho Pele Change Management Engagement piloted • Batho Pele Handbook completed • Directory of Public Services completed • Africa Public Service Day and Public Service Week successfully completed

  18. Service delivery improvement • Programme Management and Development Cooperation • Integrated Provincial Support Programme • Turnaround of hospitals (Limpopo), social security files (Eastern Cape) etc • Public Service Transformation Support Programme • Support to anti-corruption strategy, NEPAD initiatives, competency framework for middle managers etc • Public Service Reform Programme • Funds supported study on red tape, IMT, development of a recruitment and retention strategy, early warning system etc

  19. Service delivery improvement • Learning and knowledge management • Learning networks established • KZN, Limpopo, Batho Pele • Learning sessions • Hospital visits, anti-corruption learning session, various workshops • Learning events • Eastern Cape Premier’s Batho Pele Campaign • Service Delivery Academy • Learning products • Service Delivery Review • 23 case studies • Manual on the Machinery of Government

  20. Anti-corruption • Proposals on minimum anti-corruption capacity approved • Proposals on a Public Service Anti-Corruption Hotline approved • Project to provide support to Department of Correctional Services • UN Convention on Corruption signed by the Minister in Merida, Mexico in December • DPSA represented SA at the Global Forum III in Korea • Corruption Management Information System developed • Assisted DPLG in developing AC strategy

  21. Financial statements and AG Report

  22. Auditor-General Report • Unqualified audit report • Matters of emphasis • Internal Audit not fully functional • Risk Management and Fraud Prevention Plan not finalised still in draft format • PSETA: Two bank accounts outside the books of DPSA, only included as a note to the financial statements

  23. Financial Statements • Allocation: R174,667m • Expenditure: R154,979m • Balance: R 19,688m Minus • Rollovers R 11,653m (Gateway, restructuring and medical scheme) • PSETA not drawn R 3,500m • True saving R 4,535m

  24. Financial Statements Expenditure per standard item Percentage split for 2002/03 Personnel 32%, Admin 10%, Stores 3%, Equipment 4%, Prof and spes 18%, transf 33%, Misc 0%

  25. Financial Statements cont. • Comparison between allocation and actual expenditure per programme • Programme 1 – Administration • Programme 2 – Integrated Human Resources • Programme 3 – Information and Technology Management • Programme 4 – Service Delivery Improvement • Programme 5 – Anti Corruption Strategy • Programme 6 – Transfers: Capital

  26. Financial Statements cont. Growth in budget over last 3 years (excluding SITA transfers) 20% 42%

  27. HR statistics

  28. HR statistics

  29. Vacancy rate

  30. Skills development

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