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Enhancing Document Management and Printing Efficiency at the University of Delaware

The University of Delaware has implemented the PrintLess program to educate users on reducing paper usage and improving print management. Since Spring 2002, we've installed print release stations and ID card readers to streamline printing. The program offers 100 free pages per student every six months, promoting a sustainable approach to printing. Moreover, the integration of UMI ProQuest and bepress.com has facilitated an improved publication process, reducing turnaround time for theses and dissertations while maintaining document integrity through proper PDF formatting.

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Enhancing Document Management and Printing Efficiency at the University of Delaware

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  1. PaperLess DissertationsETD University of Delaware Anita Z. Schwartz

  2. UD PrintLess Program Spring 2002 • Educate users to reduce printing • Evaluate paper use • Evaluate print-management software

  3. UD PrintLess Program Fall 2002 • Install VendPrint (print release stations) • Educate users about releasing print jobs • Met with student and administration to define goals of program

  4. UD PrintLess Program Spring 2003 • Installed ID card readers • Educate users about releasing print jobs with card readers • Explained no fee yet • Scheduled print fee programs for Fall 2003

  5. UD PrintLess Program Fall 2003 • Free printing 100 pages per student • Every 6 month period • Fees charged to UD FLEX account • .05 simplex.04 duplex

  6. PDF (Portable Document Format)and bepress.com • Common standard • Adobe’s reader exists for almost all platforms and is freely available • Improve the scholarly publication process • Reduced time between initial submission and final publication • UMI ProQuest system powered by bepress.com

  7. Online Submission forTheses and Dissertations • Adobe PDF format • No compression • No password protection • All fonts must be embedded • UMI can make no changes to the document • Burden of author for look and print

  8. Online Submission forTheses and Dissertations Acceptable file formats • Images • GIF, JPEG, PDF, TIFF, Video, Apple Quick Time, Microsoft Audio Video Interleaved, MPEG • Audio • AIF, CD-DA, CD-ROM/XA, MIDI, MPEG-2,SND, WAV

  9. A Guide to PDF for Scholars • Specifically for bepress.com • Proper preparation of electronic documents • Avoid unusual fonts • Stick with Type 1 fonts • Avoid bitmap images • Avoid using native drawing tools • EPS – minimum 300 dpi

  10. A Guide to PDF for Scholars • Links • allowed within the document or to other bepress.com references • allowed external or internal for multi-media files • Javascript • allowed but bepress.com cannot be responsible for fitness, implied or otherwise, of any such programs • Turnoff or hide certain features • under no circumstances allowed • System calls to other applications • absolutely prohibited

  11. UDThesis Layouts • Word – styles • LaTeX – documentclass • TeX – macros • Postscript print

  12. What about PDF? • Indirectly • Distill Postscript to PDF • TeX/LaTeX (dvips) • Word (Generic Adobe PS print driver) • dvipdfm • Directly • pdfLaTeX/TeX • Word print directly to distiller

  13. UD Distiller? • IT Computing sites have Adobe Acrobat distiller installed on selected machines • Acrobat Distiller Server 5.0.5 • Upgrade to version 6.0http://www.adobe.com/products/acrdis/main.html • Web interface for submitting Postscript file and returning PDF • Similar to Adobe service, but free for UD

  14. UD Office of Graduate Studieshttp://www.udel.edu/gradoffice/

  15. UMI ProQuesthttp://dissertation.umi.com/udel/

  16. UMI Account Login

  17. UMI Account

  18. Questions?

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