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Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor

Instructions for Completing the Nonprofit Food Service Financial Report (PI-1463) for Independent Centers. Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor. Annual Nonprofit Food Service Financial Report (NPFS).

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Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor

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  1. Instructions for Completing the Nonprofit Food Service Financial Report (PI-1463) for Independent Centers Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor

  2. Annual Nonprofit Food Service Financial Report (NPFS) • Required for all For-profit, Non-profit, and Public sites operating only ONE center on the food program. • Reports how much it cost your agency to operate the Child and Adult Care Food Program over the past program year and how your agency funded the program. • Form and Instructions can be found on DPI website • Guidance Memo #11 • Link found on this presentation • Due to DPI on November 1st • E-mail, fax or regular mail

  3. Completing the Nonprofit Food Service Financial Report (NPFS) Tools you will need to complete the nonprofit food service financial report: General ledger, check register, accounting records, receipts that outline the food program costs.

  4. Completing the Nonprofit Food Service Financial Report (NPFS) • Tools you will need to complete the nonprofit food service financial report: • General ledger, check register, accounting records, receipts that outline the food program costs. • Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September).

  5. Sample - DPI Transmittal Notice

  6. Completing the Nonprofit Food Service Financial Report (NPFS) • Tools you will need to complete the nonprofit food service financial report: • General ledger, check register, accounting records, receipts that outline the food program costs. • Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September). • Copy of approved CACFP budget (found in DPI approved contract).

  7. Sample - DPI Budget Form

  8. Completing the Nonprofit Food Service Financial Report (NPFS) • Tools you will need to complete the nonprofit food service financial report: • General ledger, check register, accounting records, receipts that outline the food program costs. • Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September). • Copy of approved CACFP budget (found in DPI approved contract). • NPFS reporting form (PI-1463).

  9. NPFS (PI-1463) Form

  10. Completing the Nonprofit Food Service Financial Report (NPFS) • Tools you will need to complete the nonprofit food service financial report: • General ledger, check register, accounting records, receipts that outline the food program costs. • Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September). • Copy of approved CACFP budget (found in DPI approved contract). • NPFS reporting form (PI-1463).

  11. Completing the Nonprofit Food Service Financial Report (NPFS)

  12. Completing the Nonprofit Food Service Financial Report (NPFS) • Report only actual food program costs. • Supported with documentation • Receipts, invoices, timesheets, payroll records, etc. • Only CACFP % (for shared costs) • Only report for time period of participation. For example, if started in June, report only June through September expenses.

  13. Completing the Nonprofit Food Service Financial Report (NPFS) • Reminders for Reporting Income: • CACFP revenue should be reported using the accrual method (as earned, not received). • Additional program income must be reported (e.g. interest income, rebates) • Additional non-program income must be reported • Total Costs less Program income = non-program income

  14. Sample of Completed NPFS Report 06 07 01-2345 Lil’ Day Care 123 Main Street Friendship, WI 53934 0 30,000 0 34,200 4,200 Tuition 11,544 45,744 SAMPLE Difference 6,000 3,250 14,944 Gas for grocery shopping, vended meals, new fridge 21,550 45.744 0 10/5/07 Buddy Ann Holmgren Buddy Ann Holmgren, Authorized Rep.

  15. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS:

  16. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS: • Report only actual food program costs • Supported with documentation.

  17. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS: • Report only actual food program costs • Supported with documentation. • CACFP income reported using the accrual method • Include additional program income. • Include additional non-program income.

  18. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS: • Report only actual food program costs • Supported with documentation. • CACFP income reported using the accrual method • Include additional program income. • Include additional non-program income. • Agreement Number, Reporting Period, Agency Name and Address

  19. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS: • Report only actual food program costs • Supported with documentation. • CACFP income reported using the accrual method • Include additional program income. • Include additional non-program income. • Agreement Number, Reporting Period, Agency Name and Address • Signed and dated by Authorized Representative (AR) • E-mail the same as signature and must come from AR.

  20. Completing the Nonprofit Food Service Financial Report (NPFS) REMINDERS: • Report only actual food program costs • Supported with documentation. • CACFP income reported using the accrual method • Include additional program income. • Include additional non-program income. • Agreement Number, Reporting Period, Agency Name and Address • Signed and dated by Authorized Representative (AR) • E-mail the same as signature and must come from AR. • Retain a copy with your support documentation in your files.

  21. Financial Management Resources • Guidance Memo 11 • State agency Financial Management policy for participants in the Child and Adult Care Food Program • Websites: http://dpi.wi.gov/fns/centermemos.html (for child care) http://dpi.wi.gov/fns/adultmemos.html (for adult care) • FNS Instruction 796-2 (rev. 3) • Abbreviated version • Available Electronically – User Friendly • 7 CFR 226, 3015, 3016, 3019, and 3052 • Cari Ann Muggenburg • Phone: 608-264-9551 • E-mail: cari.muggenburg@dpi.wi.gov

  22. Instructions for Completing the Nonprofit Food Service Financial Report (PI-1463) for Independent Centers Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor

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