UAF Chemical Hygiene Plan (CHP) Overview

1. UAF Chemical Hygiene Plan (CHP) Overview University of Alaska Fairbanks Environmental, Health, Safety, and Risk Management May 2013

2. Why do we have Chemical Hygiene Plans? • Required by Federal law (OSHA) • 29 CFR 1910.1450: Occupational Exposure to Hazardous Chemicals in Laboratories • 29 CFR 1910.1450(e):Chemical hygiene plan • Chemical Hygiene Plan (CHP) must be: • capable of protecting employees exposed to lab chemical hazards • readily available to all employees (at all times) • specific to the lab • reviewed at least annually

3. UAF Chemical Hygiene Plan • Intended to be an umbrella plan that can be tailored to each individual lab • Covers the following: • Roles and responsibilities of all lab members • Information and training requirements • Circumstances requiring prior approval • Standard Operating Procedures (SOPs) • Control measures • Exposure monitoring • Medical consultations and examinations • Select carcinogens and toxins

4. Roles and responsibilities • The CHP outlines individual responsibilities of the: • Principal Investigator (PI) • Lab employees • Chemical Hygiene Officer (CHO)

5. Roles and responsibilities: PI • The PI has responsibility for implementation of the CHP in his/her laboratory • The PI shall: • ensure that workers are trained and follow the CHP outlined in this document • ensure that the necessary protective and emergency equipment is available, in working order, and that appropriate training has been provided • ensure that periodic laboratory inspections are performed • know current legal requirements concerning regulated substances • review and evaluate the effectiveness of the laboratory specific SOPs at least annually and update as necessary

6. Roles and responsibilities: Lab employees • Laboratory employees are responsible for: • planning and conducting each operation in accordance with practices and procedures established in this CHP • using equipment only for its designed purpose • being familiar with emergency procedures including • knowledge of the location and use of emergency equipment for the laboratory • how to obtain additional help in an emergency • knowing the types of protective equipment available and using the proper type for each procedure • being alert to unsafe conditions and actions and calling attention to them so corrections can be made as soon as possible

7. Roles and responsibilities: CHO • The Chemical Hygiene Officer is responsible for: • assisting PIs and other laboratory employees with development and implementation of appropriate chemical hygiene procedures and practices, including providing consultation and information • keeping abreast of legal requirements concerning regulated substances and communicating any changes to PIs and laboratory employees • seeking ways to improve the overall chemical hygiene program

8. Training • In addition to training on the CHP, employees should receive the following training: • Laboratory Safety • Introduction to Hazardous Waste Management • Hazard Communications GHS (new training required by OSHA to be completed by December 2013) • All are available at http://www.uaf.edu/safety/training/safety-training-powerpoin/ • Note: Lab Safety training is general and does not include any laboratory-specific training that may be required

9. Training (cont.) • Personnel need to be trained • at the time of initial assignment (full training) • before using any new hazardous chemical (chemical-specific training, SDS/SOP review) • This training should be documented in case of: • external inspections • safety violations by employees • To request a copy of the training records for your lab, contact EHSRM at 474-5413 • The records should go into Appendix 3 of the CHP: • Simply substitute the training record PDFs for the Training Record Template

10. Additional lab-specific information that lab personnel need to know • Exposure limits or recommended exposure levels for chemicals used in the lab • Signs and symptoms of exposure to chemicals used in the lab • Location of SDSs and other chemical references • How to detect the presence or release of a hazardous chemical • Information on the physical and health hazards of chemicals in the lab • Protective measures in place such as fume hoods, personal protective equipment, work practices, etc. Training on the proper use and care of these measures should be included.

11. Summary of lab-specific training • Personnel need training on lab-specific safety issues including: • Lab SOPs • Circumstances requiring prior approval • Conducting a hazard assessment • Exposure control methods used in the lab • Proper fume hood use • Chemical storage • Laboratory waste disposal • Emergency notification procedures • Spill response procedures • Emergency preparedness

12. Circumstances requiring prior approval • All employees must obtain prior approval to proceed when: • Radioactive materials will be used • Contact Tracey Martinson, the UAF Radiation Safety Officer, at 474-6771, or tamartinson@alaska.edu • Recombinant DNA or infectious agents will be used • Contact the Office of Research Integrity at 474-7832 for instructions • Depending on the organism used, approval of the Institutional Biosafety Committee (IBC) may be required

13. Circumstances requiring prior approval (cont.) • Employees must obtain prior approval to proceed with a laboratory task from the PI or his/her designee when: • It is likely that exposure limit concentrations could be exceeded or that other harm is likely • There is failure of any equipment used in the process, especially of safeguards such as chemical fume hoods • Members of the laboratory staff become ill, suspect that they or others have been exposed, or otherwise suspect a failure of any safeguards • When required by the PI

14. Standard Operating Procedures (SOPs) • SOPs shall be written for each procedure done in a lab • SOPs shall cover: • The hazards presented by the chemicals and equipment used in the procedure • Personal protective equipment that must be used during the procedure • Glove type, eye protection, fume hood, etc. • Waste disposal information • SOPs should contain detailed information on how to carry out lab-specific processes so that hazards are minimized

15. Control measures • Control measures include: • Ventilation • Lab work shall be conducted in a chemical fume hood when volatile toxic chemicals are used, or when there is a possibility that the PEL will be exceeded • Personnel shall be instructed in the proper use of a fume hood • Spill clean up procedures • Personnel shall be trained on how to respond to a chemical spill in their work area • Personnel are encouraged to clean up spills only if they have the necessary training, equipment, and supplies, and feel comfortable doing so

16. Exposure monitoring • Please request exposure monitoring when • You suspect that exposures may be in excess of the action-level or the PEL • This is especially important with substances that require a Specific Laboratory Hazard Statement (SLHS). Your printed online chemical inventory report will indicate this under the last column “Chemical List”. • Overexposures may require additional PPE or medical surveillance • You are experiencing symptoms that you think may be a result of exposure to a particular chemical that you use • Medical Surveillance: • Personnel may be able to receive exams/vaccinations based on exposures (routine or accidental)

17. Other Considerations • Chemical Inventories: You must have a current copy printed within of your chemical inventory in your lab at all times. • Please discontinue use of the old Excel inventory template (Appendix 10) • EHSRM now uses the web-based program Environmental Health and Safety Assistant produced by On Site Systems, Inc. of St. Louis • Chemical inventories are electronically stored. All that is needed is an internet connection through the UAF or VPN network. • Contact Andy Krumhardt at 474-5197 for more information or to arrange a training appointment and obtain your username and password.

18. Other components of the CHP • Appendix 1A: Lab SOPs • Appendix 1B: Specific Lab Hazard Statements • A Specific Laboratory Hazardous Statement (SLHS) must be filled out for any chemical listed as such under the “Chemical List” column in your printed lab inventory report (last column) • Many completed SLHS are available here • A blank form is available in Appendix 1B of the CHP. • Please contact EHSRM at 474-6771 for help developing a new SLHS • Appendix 2: Laboratory Inspection Checklist

19. Other components of the CHP (cont.) • Appendix 3—Training record template • Remember, you do not have to hand write these in. Simply contact EHSRM for a print out of training records to insert in this appendix. • Appendix 4—Lab close-out checklist • PIs are responsible for ensuring that their lab is cleaned out prior to leaving UAF or moving to another lab location. • Close-out procedures include ensuring that: • Arrangements are made to dispose of all chemicals and wastes • All drawers and cabinets are emptied and cleaned • Arrangements are made for the removal of surplus glassware, equipment, and furniture • All tape, labels, and stickers are removed from surfaces

20. Other components of the CHP (cont.) • Appendix 5—Emergency procedures • Please complete with your lab-specific information and post a copy by the lab door • Appendix 6—Disposal procedures • This appendix provides an overview of disposal procedures at UAF. • Additional training is required (UAF Hazardous Waste Management training, available here) • Appendix 7—List of select carcinogens

21. Other components of the CHP (cont.) • Appendix 8—Power outage procedures • Appendix 9—Handling and storage requirements for flammable and combustible liquids • Appendix 10—Chemical inventory template • REMEMBER, chemical inventories are now entered online. Contact EHSRM at 474-5197 or go to http://www.uaf.edu/safety/laboratory-safety/chemical-inventory/ • All Appendices can be found here.

22. Questions? Contact the UAF Industrial Hygienist at 474-6771 or 474-5197.