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The ePortfolio for Physician Training

JRC PTB. The ePortfolio for Physician Training. Objectives. Explain the purpose of the JRCPTB ePortfolio Describe the different user roles and responsibilities Show how to use the ePortfolio to support the curriculum and record progress. Exclusions. This session will not cover:

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The ePortfolio for Physician Training

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  1. JRCPTB The ePortfolio for Physician Training

  2. Objectives • Explain the purpose of the JRCPTB ePortfolio • Describe the different user roles and responsibilities • Show how to use the ePortfolio to support the curriculum and record progress

  3. Exclusions This session will not cover: • How to conduct workplace-based assessments • How to perform appraisals • The detail of curricula • How to be an educational supervisor • How to manage trainees in difficulty

  4. Purpose of ePortfolio • Collection of evidence to inform decisions on trainee’s progress • Tools to support trainee’s education and development, eg reflective practice

  5. Background • Provided by NHS Education for Scotland to specification from Joint Royal Colleges of Physicians Training Board • Shared system with Foundation and other specialties • In use for CMT since August 2007 • In some use for ST3+ since 2008 • Version 2.o – August 2008

  6. Why Use an ePortfolio? • Portfolio brings the curriculum to life • Accessible ‘anywhere’ • Single shared record for supervisor and trainee • Supports ARCP

  7. Roles • Trainee • Supervisor – Educational/Clinical • Tutor / Programme Director • Administrators – Deanery / Local • Assessors

  8. Roles • Roles divided by training group, eg “foundation trainee”, “physician trainee”, “foundation supervisor”, “physician supervisor” • Need to switch roles to see history (eg if a current physician trainee was previously in foundation) • Need to switch roles to perform different tasks (eg supervising physician and foundation trainees)

  9. www.nhseportfolios.org

  10. Switch role here

  11. Trainee Responsibilities • Ensure the portfolio is kept up to date • Arrange assessments and ensure recording • Prepare drafts of appraisal forms • Maintain PDP • Encouraged to record reflections on learning • Record progress through curriculum

  12. Supervisor Responsibility • Use portfolio evidence to inform appraisal meetings: • Assessments • Reflections • PDP • Update the record of progress through the curriculum • Write End of Attachment Appraisals • Write Supervisor’s Reports

  13. Administrator Responsibilities • Add new users • Manage users’ roles and locations • Manage details of posts and links between trainees and supervisors • Provide local support – eg reset lost passwords

  14. Trainee Home Page Menu items here

  15. Supervisor/Admin View Select trainee here Access trainee menu here

  16. Workplace-Based Assessments • For Core Training: DOPS, mini-CEX, CbD, ACAT • For Speciality Training: some variations on this • Assessments can be entered by: • Supervisors • Trainees on behalf of assessors • Assessors, by use of “ticket” system

  17. Workplace-Based Assessments • Assessments can be entered by: • Supervisors • Trainees on behalf of assessors • Assessors, by use of “ticket” system

  18. Assessment Tickets • Trainee (or supervisor) uses “request external assessment” to record assessor name, email (if known), post, assessment type • Ticket code created • Email request (with link) sent to assessor Or • Print page and pass to assessor • Assessor follows instructions to record assessment

  19. Reflective Practice • Trainees encouraged to reflect on learning events and record these, eg: • Lectures • Courses • Interesting cases • Posts • Reflections can be private or shared • Can be linked to curriculum competencies as evidence

  20. Curriculum Progress • Curriculum competencies can be viewed • Trainee can record opinion on progress • Supervisor to record progress by competency • Not expected to review all competencies every meeting • In future will display only relevant curricula for specialty and stage of training • Full curricula on www.jrcptb.org.uk

  21. Supervisor’s rating and comments Trainee’s rating and comments Linked Evidence

  22. Personal Library • Can now upload files into the ePortfolio: eg abstracts, papers, certificates, presentations • 20MB limit at present • Avoid large image-heavy files • Shared or Private • Organise into folders

  23. Open file here Organise in folders

  24. Appraisal Three appraisal forms per post: • Induction • Mid-Point (optional) These can be completed in draft by trainee and confirmed by supervisor • End of Attachment Can only be written by supervisor

  25. Use this to save a draft which can be edited later

  26. Personal Development Plan • Trainee maintains PDP • Agree with supervisor and review at appraisal meetings • Trainee ticks off items when achieved. • Supervisors not required to countersign

  27. Supervisor’s Report • JRCPTB version • Based on Gold Guide • For Core and Specialty Training • Flexible use: • Single post (eg 4/6 months) • Whole year • Clinical / Educational Supervisor • Important input to ARCP

  28. ARCP • Annual Review of Competence Progression • Process defined in Gold Guide • Guided by “ARCP Decision Aids” Available on www.jrcptb.org.uk • Deanery panel records outcome in ePortfolio • Can use form for: • ARCP • Interim portfolio reviews

  29. Further Information www.jrcptb.org.uk ePortfolio@jrcptb.org.uk

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