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Personnel and Payroll

Personnel and Payroll. A Guide for Sponsored Programs. OSP Responsibilities. One Stop Shop for Personnel and Payroll Assist from Benefits Coordinator in HR Authorized Designee Most employment forms now signed in Office of Sponsored Programs

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Personnel and Payroll

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  1. Personnel and Payroll A Guide for Sponsored Programs

  2. OSP Responsibilities • One Stop Shop for Personnel and Payroll • Assist from Benefits Coordinator in HR • Authorized Designee • Most employment forms now signed in Office of Sponsored Programs • Convenient for PI/PDs or employees with questions!

  3. Recruitment • Research Foundation (RF)is employer • Affirmative Action policesSUNY Fredonia & RF • Jobs 1/2-time+ require affirmative action search unless named in proposal • Campus Hiring Policies • OSP website for forms and links.

  4. Hiring • OSP Services • I-9s, tax withholding forms, and ID verification • Appointment letters • Orientation to RF • Direct deposit • Employee Assignment Forms

  5. Important Info • Research Foundation Handbook • Revised October 2008 • Hard copies available • Available on-line for printing on RF Website

  6. Personnel Actions • Employee evaluations • Advisable annually • Job descriptions • Responsibilities and duties • Progressive discipline process

  7. PAYROLL • Contact is Cathe Kilpatrick • Cycle is bi-weekly, Fridays • Hourly employees have 2-week lag; salaried employees have no lag. • Direct Deposit is available and recommended.

  8. Payroll Time Reporting • All employees report worktime • Hourly do timesheets • Salaried do exception reports • Signed by supervisor • Coordinated in SUNY Fredonia HR offices

  9. Pay Increases • New form and documentation required for other than across-the-board increases • Must align with campus RF Salary plan • Approved by Kevin Kearns, OM • PIs/PDs increases require Dean’s signature

  10. Benefits • ½ time or more • Comparable to SUNY • Benefits Coordinator in SUNY HR • RF Benefits Handbook

  11. Benefits - Leaves • ½ time or more accrue • Sick, vacation, personal • Coordinated in SUNY Fredonia HR offices • Detailed in RF Benefits Handbook

  12. Academic Fellowships • May run through Research Foundation, helping with tax burden! • Accountability • Social Security charged so credited for retirement

  13. Always Available • Personnel and Payroll Forms and Instructions • Updated to reflect campus operations and processes • Available on-line on OSP website • OSP staff always ready to assist in completing forms

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