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ROS Procedures Review

ROS Procedures Review. Nieves López ERCOT Market Rules. ROS Procedure Review. ERCOT Governance Structure Scope and Function of ROS Workgroups and Taskforces Membership and Market Segments Meetings Quorum Alternate and Proxies Voting Telephone and E-Mail Voting

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ROS Procedures Review

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  1. ROS Procedures Review Nieves López ERCOT Market Rules ROS

  2. ROS Procedure Review • ERCOT Governance Structure • Scope and Function of ROS • Workgroups and Taskforces • Membership and Market Segments • Meetings • Quorum • Alternate and Proxies • Voting • Telephone and E-Mail Voting • Notice and Agenda Setting • Meeting Management • Resources ROS

  3. ERCOT Governance Structure • ERCOT Board of Directors • Technical Advisory Committee (TAC) • Standing subcommittees • Commercial Operations Subcommittee (COPS) • Protocol Revision Subcommittee (PRS) • Retail Market Subcommittee (RMS) • Wholesale Market Subcommittee (WMS) • Reliability and Operations Subcommittee (ROS) • Dynamics Working Group (WG) • Network Data Support WG • Operations WG • Performance Disturbance Compliance WG • Steady State WG Reviewed by TASOR TF ROS

  4. Scope of ROS The scope and functions of ROS are prescribed in the Reliability and Operations Subcommittee Procedures. The ROS: • Evaluates, and reviews ERCOT system studies. • Reviews operations of ERCOT in relation to system security, Operating Guide application and Emergency operations. • Monitor the Public Utility Commission (PUC) rulings as they would apply to Market Participants responsible for reliability and ensure that PUC requirements are reflected in the Operating Guides and Protocols. • Reports and makes recommendations to the TAC. ROS

  5. Functions of ROS • Development, review and maintenance of the Operating Guide and planning criteria. • Review of ERCOT reports and operations related to the reliable operation of the ERCOT System. • Review of Ancillary Services provision and Commercially Significant Constraints (CSC). • Review of ERCOT reports and procedures relating to: • planning assessment, • blackout restoration procedures, • coordination of protective relay settings, • operational communication facilities, • operating reserve obligations, • Emergency operations, • abnormal system conditions, • transmission interconnections to generation, and • coordination of outage schedules. • Review ERCOT Protocols as they may impact ERCOT system reliability and operations. ROS

  6. Working Groups and Task Forces • ROS may form working groups and task forces to assist in carrying out its functions. • The representation on each working group and task force is appointed or approved by ROS for a one-year term on a calendar year basis or until the work group is no longer required. • The duration and activities of the working groups and task forces are limited to tasks assigned by ROS. • ROS working groups and task forces are not voting bodies – The Chairs of these bodies must report recommendations to ROS, including all minority positions. ROS

  7. Membership • ROS Representatives shall be elected or appointed according to the provisions of the TAC Procedures related to Standing TAC Subcommittees. • ROS Representatives shall be selected annually in December of each year for service in the following calendar year. • ROS shall be comprised of 1 to 4 Standing Representatives of Members from each Market Segment appointed or elected from within the Segment. • A vacancy shall be filled by the same means used to elect or appoint the previous ROS Representative. • Each person (other than the Residential Consumers Representative) serving on ROS must be an employee or agent of a Member. • If an employee/agent of a Member is elected or appointed to serve on ROS, such a person is only eligible to serve in such capacity so long as he/she is an employee/agent of the same Member as he/she was at the time of such election or appointment. ROS

  8. Market Segments • Each Voting Entity belongs to a Market Segment and may not change Market Segment alignment during the year. • Voting Segments: • Independent Generators • Independent Power Marketer • Retail Electric Provider • Municipally Owned Utility • Investor Owned Utility • Electric Cooperative • Consumers: • Residential • Industrial • Commercial ROS

  9. Quorum and Voting Structure • At least one Standing Representative from each of four Market Segments and a majority of Standing Representatives must be present to form a quorum. • Each Market Segment has a segment vote of 1.0, except for the Consumer Market Segment has a segment vote of 1.5. • Segment votes are equally divided into fractional segment votes among Standing Representatives. • If an eligible Representative is not present during the vote or abstains, that vote will be reallocated equally among the voting members within a segment, except for the Consumer Segment. Note Consumer Market Segment exceptions ROS

  10. Consumer Market Segment Exceptions • The Consumer Market Segment is divided in three sub-segments: • Residential, • Commercial and • Industrial. • The Consumer Market Segment holds 1.5 segment votes, with each sub-segment holding 0.5 segment vote. • Absent sub-segment fractional votes are allocated equally to participating sub-segments. • Abstentions are not re-allocated and are not included in the vote tally. ROS

  11. Alternates and Proxies Alternates and Proxies must be designated in writing and sent to the Stakeholder Services Mailbox: StakeholderServices@ercot.com Alternate • A Standing Representative may designate in writing an Alternate Representative who may attend meetings, vote on his/her behalf and be counted toward establishing a quorum. Proxy • A Standing Representative may designate in writing a proxy who may attend meetings, vote on his/her behalf, but not be counted toward establishing a quorum. ROS

  12. Votes • All voting items must be properly noticed -- agenda item requiring a vote of ROS must be published at least one week prior to the meeting unless an emergency condition suggests otherwise. • Items requiring a vote that were not properly noticed will require a vote to declare them an emergency condition. An emergency condition is a condition that threatens the public health or safety, or a reasonably unforeseen situation. Once an emergency condition has been declared, ROS can vote on an issue. • Only Standing Representatives, their designated Alternate Representative, or Proxy may vote. • A motion passes when a majority of the Fractional Segment Votes are • (i) affirmative, and • (ii) a minimumtotal of three. ROS

  13. Votes Cont’d Telephone Voting • Standing Representatives may participate in the meeting and vote via telephone, but participation via telephone shall not count towards a quorum. Email Voting • An e-mail vote may only be initiated by Chair or Vice Chair. • It must include a detailed description of the issue or proposition. • A quorum of Standing Representatives must participate in the e-mail vote. • Votes shall be submitted for tallying by the close of two Business Days after Notification of the vote. • Votes are tallied in the same manner as regular votes. ROS

  14. Notice and Agenda Setting • All meeting announcements and agendas must be properly noticed at least one week prior to the meeting date, unless an emergency condition requires shorter notice. Items requiring a vote that were not properly noticed will require a vote to declare them an emergency condition. • Meeting notices shall be sent to each Standing Representative, the subcommittee distribution list, and posted on the ERCOT website. • Parties should propose agenda items well before the posting deadline. Drafting of the agenda for the following meeting starts at the end of each meeting. • The ROS Chair and Vice Chair set the agenda. ROS

  15. Meeting Management • Call meeting to order. • Note the Anti-Trust Admonition. • Acknowledge any proxies (do not count towards a quorum) or alternative representatives (count towards a quorum). • Confirm that a quorum is present. • Review agenda and announce any changes. • Proceed through agenda - all submitted written comments to pending issues should be addressed. • Bring issues to a vote. Each motion must be seconded. • Motion becomes subject to debate. • The vote: • Voice vote or show of hands – used when there is a clear consensus. • Roll-call vote – used when an individual vote record is desired or when there is no clear consensus on the issue. Any participant may request a roll-call vote. • Announcement of vote results – the Chair must always announce the results of the vote. ROS

  16. Resources • Anti-Trust Admonition • ERCOT’s Amended and Restated By-Laws. http://www.ercot.com/about/governance/index.html • Technical Advisory Committee Procedures. http://www.ercot.com/committees/board/tac/index.html • Subcommittee Procedures (COPS, PRS, WMS, RMS, and ROS). http://www.ercot.com/committees/board/tac/ros/index.html • ERCOT Protocols (Section 21, Process for Protocol Revision). http://www.ercot.com/mktrules/protocols/current/21-020108.doc • ERCOT membership. http://www.ercot.com/about/governance/members/index.html • Roberts Rules of Order Newly Revised (RONR),10th ed. (Cambridge, Mass.: Perseus Publishing, 2000) or simply Robert’s Rules. http://www.robertsrules.com/ ; http://www.robertsrules.org/ ; http://www.rulesonline.com/ ; or http://www.roberts-rules.com/ ROS

  17. The End • Questions? ROS

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