1 / 7

Salary and Additional Pay Encumbrances

Salary and Additional Pay Encumbrances. Planned Go Live May 1, 2015. Salary and Additional Pay Encumbrance – Go Live May 1, 2015 Salaried Employees Recurring Additional Pay Encumbered through the end of the Fiscal Year – August 31, 2015

cbronson
Télécharger la présentation

Salary and Additional Pay Encumbrances

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Salary and Additional Pay Encumbrances Planned Go Live May 1, 2015

  2. Salary and Additional Pay Encumbrance – Go Live May 1, 2015 • Salaried Employees • Recurring Additional Pay • Encumbered through the end of the Fiscal Year – August 31, 2015 Fringe Benefit Encumbrance – Planned Go Live September 1, 2015 Testing of Salary and Additional Pay Encumbrance Process – March 23 through April 24, 2015 • Baseline Calculation and Validation • Payroll Liquidation Process • Funding and Job Record Changes – Recalculation of Encumbrance • Reports: Budget Overview, MFR, New Custom Reports • Impacts to other processes such as Accounting Actuals and Grant Project Costing

  3. Salary and Additional Pay Encumbrance Calculation Processes • Baseline each September 1 of a new Fiscal Year • Annual Salary or Academic Year Salary if a 9 month contract • Annual Additional Pay (if recurring and not just one time) • Liquidation after payroll process • Reduces current encumbrances by the amount paid in the payroll just completed • Recalculation of Encumbrances as a result of job changes and/or funding changes

  4. Formula for Encumbrance Calculations • 12 Month Employees (365 Days in a Year) • (Annual Rate/365)*# of days left in the fiscal year = Projected Encumbrance • # of days left in a fiscal year for projected encumbrance May 1st forward is 123 days • Faculty – 9 Month Contract (273 Days September 1 through May 31) • (Academic Compensation Value/273)*# of days left in the academic year = Projected Encumbrance • # of days left in academic year for projected encumbrance May 1st forward is 31 days

  5. Formula for Encumbrance Calculations – Continued • Faculty – 4.5 Month Contract (136 Days for 4.5 Months – Fall or Spring) • (Semester Compensation Value/136)*# of days left in the spring academic semester = Projected Encumbrance • # of days left in spring academic semester for projected encumbrance May 1st forward is 31 days • Additional Pay • Please note that additional pay TMP and SUP earnings will roll into the account code of REG earnings. So if a discrepancy is found when calculating your REG earnings please be sure to check if the employee should be receiving a TMP or SUP supplement.

  6. To Use for Validating Encumbrance Values Navigation of PeopleSoft for Current Job Table Main Menu Workforce Administration Job Information Current Job • Need EMPL ID or Name of incumbent • Provides Compensation Rate • Provides information needed for the incumbent assigned into a position Query for the Current Funding on a Department Budget Table Main Menu HCM Reporting Tools Query Query Viewer Query Name: UTS_CA_POSITIONS_FUNDED_FILLED • Provides current funding of positions that are currently filled • Provides distribution % on split funding

  7. Custom Reports Currently Being Tested • Payroll Liquidation • Budget Actuals to Encumbrance Details • Encumbrance Details by Employee ID and Salary • Salary Roster

More Related