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How to Copy and Resubmit Pre-Work or Additional Pay Requests in PennWorks

This guide provides step-by-step instructions on how to copy an existing pre-work or additional pay request in PennWorks. Whether you need to resubmit a request that has been rejected, or create a new one from an existing request, this process simplifies your workflow. Learn how to select, edit, and confirm your changes, ensuring that you can successfully navigate the approval queue with ease. Follow the outlined steps to efficiently manage your payment requests and improve your submission process.

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How to Copy and Resubmit Pre-Work or Additional Pay Requests in PennWorks

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  1. Task Definition: Make a copy of an existing pre-work or additional pay request. • In this task – Copy an existing pre-work or additional pay request in order to: • Resubmit the request with changes (e.g. a request that has been rejected) • Build a new request from an existing request • Steps – After completing a Find Request: • Select Copy • Edit the request as necessary (or delete) • You cannot change the additional pay type or the recipient • Confirm your decision Task: Copy Pre-work and Additional Pay Requests You can copy a pre-work or additional pay request that is pending approval, as well as pre-work and additional pay requests that have been Retracted, or returned as “Rejected”. To see this in PennWorks...click here

  2. Step 1: Select [Copy] Click [Copy] to make a duplicate of an existing request

  3. Step 2: Edit the Request Edit any field, Distribution and/or attachment as necessary; if you will be submitting the copy in response to a rejected request, indicate that fact in the Reason field Choose from a variety of actions; for example [Submit for Approval]

  4. Step 3: Confirm your decision Review the Validation Warning and confirm your decision

  5. Step 4: Complete the process Click [OK] to complete the Copy, Edit, and Resubmit process and to send the Additional Pay request to the approval queue

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