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PECOS Implementation at Reid Kerr College: Sharing the Experience & Benefits

Follow the comprehensive journey of PECOS implementation at Reid Kerr College, including phases, user roles, supplier details, key dates, and the anticipated benefits. Explore the efficiency gains and cost savings achieved through collaborative procurement practices and system enhancements. Discover how the college is leveraging PECOS for streamlined order processing, improved supplier interactions, and enhanced procurement workflows. Learn from their experience and get insights into best practices for successful system integration.

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PECOS Implementation at Reid Kerr College: Sharing the Experience & Benefits

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  1. REID KER COLLEGE PATHFINDER FOR PECOS IMPLEMENTATION

  2. SHARING THE PECOS EXPERIENCE • PHASE 1 implementation 10th & 11th March • 9 Users (2 requisitioners, 3 level 1 approvers, 3 level 2 approvers, 1 backup receipter • 4 Suppliers. To date 17 orders, (SPEND HERE) action dmv • Double entry temporarily • System built & users trained in 2 days

  3. SHARING THE PECOS EXPERIENCE • PHASE 2 commenced 3rd June • First 2 weeks included data gathering system build from work books for 74 users, liasing with 11 Suppliers for PECOS set up, testing & arranging training dates • Training commenced week 3. Discussed interface link • Other points perhaps to follow (action dmv) • Go live on 5th August

  4. BENEFITS REID KERR COLLEGE LOOKING FORWARD TO • HARD COST SAVINGS (already highlighted approx 11K of savings or potential savings via combination of collaborative procurement and PECOS) • £3.5K 3663 (existing Supplier) TUCO • £1.5K Alexandra (existing Supplier) • £4K Quothquan Farms • £1K BOC (existing Supplier)

  5. BENEFITS REID KERR COLLEGE LOOKING FORWARD TO • ACTIVITY COST SAVINGS (processing time, reduced postage, stationery etc.) • Order tracking by requisitioners • Better use of Procurement time • Search facility • Addition of Suppliers onto PECOS through time • Orders being despatched quicker as received electronically by Supplier

  6. Benefits Reid Kerr College Looking Forward To • Availability of technical information for reduced margin of error (manufacturer, specification, even pictures if available) • Best practice (workflow set, audit trail, terms & conditions)

  7. PECOS Nothing to be apprehensive about • Many benefits to be gained • Work book is useful tool (establish user list, default nominal codes, default delivery addresses, etc) • If possible select Suppliers with higher spends and transactions used across sections of your institution

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