West Virginia IEP Form and Instructions

1. West VirginiaIEP Form and Instructions Policy 2419: Regulations for the Education of Students with Exceptionalities

2. Overview of the Session Presented by Office of Special Programs and Office of Assessment and Accountability • Review of policy guidance • Standards-based IEPs • IEP form Parts I – X • Questions

3. Navigating the Webinar • During the presentation, phones will be muted. • Questions may be submitted via computer during the session. • As time permits, at the end of the presentation, lines will be open for additional questions by phone.

4. IEP Form Changes - IDEA 2004 • IDEA 2004 interim forms and instructions posted in 2005 • Changes to placement options and parent consent for Medicaid required March 30, 2007 • Policy 2419 approved – Summer 2007 • Revised IEP form posted August 2007 and presented at September 2007 Special Education Administrators’ Conference

5. IEP Form Changes - IDEA 2004 • Online IEP forum – October 2007 • WVDE begins development of online IEP within WVEIS; expected fall 2008 • OSP announced required use of new forms beginning March 15, 2008 • IEP instructions revised and posted on OSP Web site January 15, 2008 • Webinar and edits to documents February 2008

6. IEP Resource Documents • IEP form February 2008 • IEP Instructions February 2008 • IEP Webinar Power Point Slides • Webinar is being recorded • Questions collected for Q and A document

7. Features of IEP Instructions • Revision of the 2005 instructions • Steps for “Connecting to CSOs” added to emphasize need for standards-based planning • Formatting of instructions has changed but most content remains the same as 2005 instructions

8. Standards-Based Education • CSOs are standards for everyone. • Focus is on student learning. • Ongoing assessment for learning within the classroom determines whether students are achieving. • This assessment is used to adjust instruction and motivate student learning.

10. Accessing 21st Century Learning • Special education includes core content and access skills needed to reach mastery of CSOs and attain post school outcomes: • Communication and literacy • Problem-solving and thinking skills • Organizational skills • Life and career skills • Social relationships • Physical/mobility management • Use of technology including assistive technology

11. Accessing 21st Century Learning Special education includes: • Scaffolding/support in general education to move toward the goal • Monitoring (assessing) and adjusting instruction on a daily basis • Intensive, targeted, sustained research-based interventions and strategies • Individualized, data-based, recursive instruction • Co-teaching and collaboration to differentiate instruction

12. Connecting to the CSOs • Creating a standards-based IEP requires a change in the IEP planning process. • Begin with the end in mind: Review the grade-level CSO performance descriptors for mastery and describe the student’s present levels in relationship to them. • Consider the setting demands of the general education environment and what the student needs to meet the demands. • Consider any additional individual academic and functional needs of the student.

13. Connecting to the CSOs • Standards-based IEPs don’t just parrot the CSOs. • They identify key academic annual goals to accelerate progress. • They describe the special education needed to move the student from the Present Levels to grade-level mastery and above.

14. Other Ways to Connect • For pre-K children, the Policy 2520.15 Early Learning Standards Framework is the curriculum. • Schools implement this through Creative Curriculum or other approved curriculum. • For students with significant cognitive disabilities, Policy 2520.16 Alternate Academic Achievement Standards provides Extended Academic Content Standards and performance descriptors. Preschool Extended Standards

15. IEP Part I – Student Information • Complete all information • Check whether address/phone have changed; if so, notify school WVEIS contact • Grade – the grade in which the IEP will be implemented • Category of eligibility – District option

16. IEP Part II – Documentation of Attendance • Required membership listed in instructions • Members in attendance sign the IEP • Signature does not indicate agreement, just attendance • Document attendance by alternative means (e.g. video conference or telephone)

17. IEP Part III A: Consideration of Factors for IEP Development • IDEA 2004 and Policy 2419 require consideration of certain factors for all and additional factors as appropriate for some. • Review all considerations; if they apply, include in Present Levels, Goals and Services. • Remember to relate these to grade-level expectations (performance descriptors for mastery). • IEP Team may choose to do this up front or return to it at the end of the meeting as a final check .

18. Considerations for All Students • Strengths of the student • Concerns of the parent (and student) • Most recent evaluations Note need for additional evaluations, if any • Academic, developmental and functional needs

19. Considerations for All Students • Need for assistive technology devices or services, including provisions for home use if warranted • Communication needs of the student (see also additional considerations) • Revisions needed to address lack of progress - If the student did not make sufficient progress on last year’s IEP goals, take steps to address this

20. Additional Considerations • Gifted – consider acceleration (moving through the content more quickly or moving to a higher grade level or course) and, if courses are taken early, the effects on earning credits for graduation

21. Additional Considerations • If behavior impedes learning, consider positive behavior interventions, supports and strategies. • This is required for any student with behavior issues addressed in the IEP. • Positive goals, supports and services are provided to help the student learn appropriate behaviors (not just negative consequences inappropriate behavior).

22. Additional Considerations • Students with limited English proficiency – language needs must be considered and addressed • Students with blindness and low vision – IEP team is required to address need for Braille instruction and use • Student who is deaf/hard of hearing -IEP team is required to consider language and communication needs

23. IEP Part IIIA: Consideration of Factors for IEP Development • Transition – for students age 16 and older during the period covered by the IEP, complete Part III B, Transition Planning Note: In developing the IEP, refer to the IEP Transition Checklist and instructions at the end of the IEP Instructions document. These requirements are monitored for federal reporting.

24. Consent for Agencies • Parent or adult student consent is required before releasing individual student information to outside agency representatives, such as providing a copy of the IEP meeting notice. • Additional considerations section may be used to get parent consent at the IEP meeting prior to the first transition IEP. • If consent is needed between IEP meetings, a district release of information consent form may be used, and this box may be completed at the next IEP meeting.

25. Extended School Year • Extended School Year must be considered for all students • Data collected on the critical skill(s) noted in the previous IEP are used to determine whether regression/recoupment impede educational benefit. • A critical skill is one that is essential for the student to maintain progress and benefit from special education. • If critical skill loss during a break cannot be regained within a reasonable period, the student may not receive educational benefit (FAPE).

26. Extended School Year • ESY is considered annually • Reconvene at a later date if deferred • Note the skills to be addressed (reflected in annual goals) in ESY services • Parents may opt out of services • Complete Part VI: Services if ESY will be provided

27. IEP Part III B – Transition Planning • Age of Majority: • By the 17th birthday, inform the student (and parent) that rights will transfer to the student at age 18. Age of Majority brochure available on OSP Web site. • Transition planning is integral to all parts of the IEP for a student age 16 and older. • Part III B sets the stage for annual goals and services directed toward the student’s post secondary goals. • The student is invited to the IEP meeting. • Determine the student’s interests and preferences and document the methods used.

28. Transition Services • Focused on improving academic and functional achievement to facilitate post school goals, including education, vocational education, employment, community participation, adult services and independent living • Based on individual needs, taking into account strengths and preferences • Include instruction, related services, community experiences, development of employment and adult living objectives, acquisition of daily living skills and functional vocational evaluation • The above are seen in all parts of the IEP, not just on Part III B

29. Diploma • Diploma – standard or modified • Criteria for taking APTA include modified diploma for students age 14 and older. Students taking WESTEST may be working toward either a standard or modified diploma, as determined by the IEP Team. IEP states requirements for the modified diploma. Completed at age 14 or end of eighth grade.

30. IEP Part III B – Transition Planning • Post secondary goals must be measurable and describe the education training and/or employment goals of the student. • Transition services – check the goal areas for which Annual Goals will be written in Part V. • Activities/Linkages: Select activities and linkages with agencies needed to provide transition services. • If a participating agency fails to provide the transition services in the IEP, the IEP Team must reconvene to identify alternative strategies to meet the transition goals in the IEP.

31. Part IV – Present Levels of Academic and Functional Performance • Present levels are based on multidisciplinary, summative and formative evaluations and IEP progress. • Summative assessments are assessments of learning. WESTEST and APTA in grades assessed (at a minimum) are state summative assessments to be listed in the first box. • For WESTEST list the scaled score (SS) and performance level (novice, partial mastery, mastery, above mastery, distinguished) • For APTA, list the raw score and performance level • “Other” assessments include ACT PLAN and EXPLORE

32. Benchmark and Formative Assessments • Benchmark assessments are assessments of learning given throughout the year, e.g. DIBELS, AIMSWeb and others. • Formative assessments are assessments for learning given during the learning process to provide feedback to the student and to allow instruction to be adjusted as needed. • Student/teacher collaboration is key. Benchmark Formative

33. Part IV – Present Levels of Academic and Functional Performance • In the Benchmark and Formative Assessmentsectionlist these assessments and briefly describe the results as they relate to CSOs and implications for specially designed instruction

34. Present Levels Narrative • Additional page provided, if needed • In preparation: • Review grade-level CSO performance descriptors (or alternate academic achievement standards) • Review student’s multidisciplinary, summative and formative evaluation information and progress on the previous IEP to determine impact of exceptionality (student’s current academic and functional needs) on achievement of grade-level content standards.

35. Present Levels Narrative • Articulate the gaps (observable, measurable) between grade level performance (academic and setting demands) and describe supports and strategies to enable the student to progress in general education curriculum • Include any academic/functional needs, such as access skills, related to the exceptionality the IEP will address to ensure progress • Build the foundation for goal areas, assessment, services and placement decisions

36. IEP Part V – Annual Goals, Part A • Write annual goals based on areas of academic and functional needs described in Present Levels. • Goals state the skill/behavior the student will achieve in one year. • Goals are measurable and progress is monitored and reported: • Include timeframe, condition, behavior, evaluation procedures and criteria for mastery

37. Annual Goals

38. Documentation of Progress • Required: How progress toward IEP goals will be measured and whenthe parent will be informed of the student’s progress toward annual goals must be stated. • “When might be through quarterly or other periodic reports issued concurrent with report cards Spaces are provided to document actual dates Progress Reports were sent to parents.

39. Documentation of Progress Use of form is optional, if district has another method of documenting progress. • Mastery codes are specific to documenting evaluation of critical skill(s) for ESY purposes. • Progress Codes are used to document progress toward annual goals; enter code and date.

40. IEP Part V B – Annual Goals • Both Annual Goals and Short-Term Objectives are required for students taking the Alternate Assessment on Alternate Academic Achievement Standards (WV Alternate Performance Task Assessment). • Annual Goals are defined in Part A. • At least two objectives are required for each annual goal. • Short-term objectives or benchmarks have the same components as annual goals, but are for a shorter time frame and/or reflect steps toward mastery of the Annual Goal. • Annual Goals and Objectives are based on the extended standards and additional functional and access skills for which the student needs specially designed instruction as described in the Present Levels.

41. IEP Part VI: Services • Supplementary aids and services to allow the student to progress toward IEP goals within the general education environment are considered. • Aids, services and supports provided in general education classroom • Adaptations in instructional methods, materials, techniques, media, physical setting • May be included in the Condition of an Annual Goal or Short-Term Objective • Considered prior to considering removal to a special education environment

42. Supplementary Services • Location – general education math class, assemblies • Extent/Frequency – Circumstances or amount/range of time • 30-45 minutes per day • During all testing • During note-taking activities • Initiation Date – when service begins • Duration – when service ends

43. Special Education Services Specially designed instruction addressing the goal areas in the IEP. • Examples: language arts, fine motor skills, behavior, speech, reading comprehension • Not an exceptionality • Non-example: • Vision impaired – 30 minutes per day If needed, indicate skill and subject area to clarify how the service is delivered. Example: For a goal embedded in general education core content class - reading comprehension – Science; written expression – English.

44. Related Services Related Services: • Transportation, school health and developmental, corrective and supportive services to assist in benefitting from special education • Examples: occupational therapy, physical therapy, educational interpreter, speech Extended School Year (ESY) Services – if applicable

45. Special Education, Related Services and ESY • Direct – services provided directly to the student • Indirect – services provided by one professional to another: by the special education teacher to the general education teacher • Location • General education environment (GEE) • Special education environment (SEE) • Frequency– amount of time, e.g. minutes per week • Initiation– start date; duration – ending date; usually correspond to the school year

46. Part VII – Statewide Testing • For students in the grades assessed, check either standard or with accommodations. • Determine appropriate accommodations, if any, for assessment based on testing. accommodations routinely provided in class. • If student cannot participate in WESTEST and meets criteria for APTA: • Must state why the student cannot take WESTEST and why APTA is appropriate (may state this in Present Levels and reference it) • Check the accommodations determined by the IEP Team and indicate the specific test or subtest (e.g. WESTEST math).

47. Extent of Participation • Extent, if any, to which student will not participate (is removed from) the general education classroom or extracurricular/nonacademic activities • List classes provided in the special education environment rather than the general education class • If applicable, list nonacademic activities such as assemblies, homeroom • Must be supported by Present Levels

48. Extent of Participation • State the percentage of time in General Education Environment and Special Education Environment • Denominator is total school day – time from the opening bell to the closing bell • Special Education time is time in a separate setting with other students with disabilities (which may not equal time for special education services) • General education time is time in general education class or other setting with peers without disabilities.

49. Age 3-5 Placement Options • In the early childhood program at least 80 percent of time (early childhood program designed for typically-developing children) ( Code - J) • In the early childhood program 40 percent to 79 percent of time (Code – K) • In the early childhood program less than 40 percent of time (Code – L)

50. Calculation • Calculate the percentage of time the child spends in a general early childhood program for students without disabilities. • Numerator- the amount of time (e.g. minutes per week) the child spends in an early childhood program. • Denominator - the total amount of time the child spends in a the early childhood program PLUS any time the child spent receiving direct special education and related services outside of an early childhood program. • Divide and multiply result by 100.