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Grant Writing

This grant writing workshop covers the important elements of a nonprofit grant proposal, including organizational leadership, problem statement, project objectives, program methods, evaluation, and budget.

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Grant Writing

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  1. Grant Writing Key Grant Elements Presenter: Savan Wilson, Ph.D. (Select View- Notes Page to see speaker notes) 2017 Nonprofit Grant Workshop

  2. Key Grant Elements • Introduction – Showing credible organizational leadership • Problem Statement/Project Summary– Stating the purpose and need • Project Objectives – Goals and desired outcomes • Program Methods and Program Design – A plan of action • Evaluation – Program and Process Analysis • Budget – Provide a strong and accurate budget proposal

  3. Showing Credible OrganizationalLeadership • Establish credibility • Years in existence – demonstrate history of success • Current projects and activities • Establish adequate accounting practices and systems • Organization • Clear mission • Strengths/expertise of team members • Financial stability and adequate resources to manage grant • Leadership • Who will lead project? • Possible collaboration/partnerships • Staffing/ active Board of Directors • Inform major stakeholders and include them in process Impact Grant Application 11. 15. 16. 17. 18. 19. 21.

  4. Problem Statement/Project Summary Stating the purpose and need • Why is this project necessary? • Compelling program or emerging need that exists and must be addressed • Realistic, important, and unique • Individual impact of project • Use local statistics – number of people receiving • What makes this problem relevant within your community? • Understand every aspect of the problem • A Summary usually touches on each proposal element in brief. Why is this project is important and what difference will it make. What is the lasting impact? Impact Grant Application 11. 12. 18. 21.

  5. The Need Statement serves as the foundation for your entire proposal. Why did you select this project? TIP State your Need Our students need computers Ask Why? Restate the Need…. Our students need computers because they need to learn word processing. Ask Why? Restate the Need…. Our students need to be able to edit and revise their work. Our students need to be able to communicate clearly. Ask Why? Restate the Need…. Continue until you reach your fundamental need.

  6. Project Objectives – Goals and desired outcomes • Your project should show a likelihood of implementation success. • The need establishes the problem you are trying to solve. • Goals describe the outcome of the project. • Just take the needs statement and rewrite into outcomes or objectives. • Objectives should be SMART • Specific • Measureable • Attainable and Realistic • Timely Impact Grant Application 3. 5. 11. 12. 13. 14. 15. 19.

  7. Program Methods and Program Design - A plan of action • Proposed methods/activities to bring about desired results. • Restatement of problems and objectives. • Include a time-line of when activities will be done. • Define the roles that other organizations and individuals will play. • Make sure your methods are realistic. • Who, What, When, and Why Impact Grant Application 13. 14. 19.

  8. Evaluation – Program and Process Analysis • Did you meet your objectives? • Information and indicators. Did you achieve your objectives? Track information and continually collect results. • Many grants require a final report. • How and when will you collect information that you can use to show results. • Will indicate if you should continue, scale back, change, expand, or whatever. • Evaluations are not about passing or failing but what you can learn about them. Impact Grant Application 19.

  9. Budget – Provide a strong and accurate budget proposal • Two Basic Approaches • Design your program to match what one grant source has available. Starting with the amount available. • Design your program for an ideal world and go after all that you need from multiple grant sources. Phases • A budget is a financial plan. • Design a specific and accurate project budget. • Match your budget closely with program needs and objectives. • Follow budget directions or the template exactly. • Identify all costs that are appropriate and reasonable. • Establish adequate accounting systems. • Document every expenditure. • Almost all grants require financial progress reports. Impact Grant Application 4. 16. 21. 22. - Budget

  10. When possible, show financial support from organization either in in-kind dollars or funding from other organizations. • If other funding sources are required to finish the project is there a reasonable plan for acquiring them? • Do the audit reports and organizational balance sheet show the organization is financially sound and sustainable? • Check your math – twice. All estimates/quotes up-to-date. • Your budget must match your narrative. List nothing in the budget thatis not described and justified in the narrative.

  11. Budget Bloopers • Ensure project budget adds up correctly • Can an organization that doesn’t submit a balanced budget proposal manage the grant amount? • Ensure narrative and budget match • Is an item not mentioned in both? • Due diligence in developing a realistic budget • Are budget items priced much lower or higher without supporting documentation? • Remember to include your in-kind resources • Are there any donated services and products that will support the project and stretch the grant dollars?

  12. Alone we can do so little, together we can do so much. Helen Keller

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