Ways to Lower High Fog Index

1. Ways to Lower High Fog Index • Use the Meat Cleaver Method of Revision • Avoid Shun Words • Avoid Camouflaged Words • Avoid the Expletive Pattern • Omit Redundancies • Avoid Wordy Phrases

2. Meat Cleaver Method • Cut the sentence in half or thirds • Example: To maintain proper stock balances of respirators and canister elements and to ensure the identification of physical limitations which may negate an individual’s previous fit-test, a GBC-16 Respirator Request and Issue Record will need to be submitted for each respirator requested for use.

3. Meat Cleaver Method….contd Version2: Please submit a GBC-16 Respirator Request and Issue Record for each requested respirator. We then can maintain proper respirator and canister elements stock balances. We also can identify physical limitations which may negate an individual’s previous fit-test.

4. Avoid Shun Words Example: 1) “to ensure the identification of physical limitations” • Identify physical limitations 2) “I want you to take into consideration the following” Consider the following .

5. Some Examples

6. Avoid Camouflaged words • The keyword is burried in the middle of surrounding words(usually helper words or unneeded words) e.g with the exception of----------except

7. Some camouflaged words

8. Avoid Expletive Pattern • Avoid “there is” , “it is” pattern • Example: “There are three people who will work for Acme” ……….9 words Revised Version: Three people will work for Acme…………………...6 words Omitted 3 words or 33% Example 2: It has been decided that ten engineers will be hired. Revised: Ten Engineers will be hired

9. Omit Redundancies • During the year of 2000 • In the month of december • We collaborated together on the project • This is a new innovation

10. Avoid Wordy Phrases • Due to the fact……….because • At a rapid rate………..fast • In the near furture……soon

11. 3)Accuracy • 1)Let someone else read it • 2)Use the gestation approach • 3)Read backwards • 4)Read one line at a time • 5)Read long words syllable by syllable • 6)Use Technology • 7)Check figures, scientific and technical equations, and abbreviations • 8)Read it out Loud • 9)Try scattershot proofing • 10)Use a dictionary

12. 4)ORGANIZATION • Arrange logically • To help reader follow your train of thought Patterns of Organizations 1)Spatial 2)Choronoloogical 3)Importance (Example) 4)Comparison/Contrast (Example) 5)Problem/Solution

13. 5)ETHICS • 1)Legalities • 2)Practicalities • 3)Ethicalities STC Ethical Guidelines for Technical Communication

14. Commitment to professional excellence and ethical behavior means • Use Language and visuals with precision(Example) • Prefer simple,direct expression of ideas • Satisfy the audience’s need for information, not my own need for self expression • Hold myself responsible for how well my audience understands my message

15. ……contd • Respect the work of colleagues, knowing that the commun ication problem may have more than one solution • Strive continually to improve my professional competence. • Promote a climate that encourages the exercise of professional judgement and that attracts talented individuals to careers in technical communication.