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Document Imaging

2007 Annual Conference. Document Imaging. Nancy Swetnam. ARIZONA EXPERIENCE. Onbase Software Key Words/Identifiers for Retrieval 25 Separate Identifiers or Combination License Number- Unique License Name – Last Name or Business. KEY GROUPS. Key Groups for Storage General Correspondence

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Document Imaging

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  1. 2007 Annual Conference Document Imaging Nancy Swetnam

  2. ARIZONA EXPERIENCE • Onbase Software • Key Words/Identifiers for Retrieval • 25 Separate Identifiers or Combination • License Number- Unique • License Name – Last Name or Business Council on Licensure, Enforcement and Regulation

  3. KEY GROUPS • Key Groups for Storage • General Correspondence • Initial Application • Renewal Application • Photo • Continuing Education • Specific To Profession- e.g. Bond, Curriculum Council on Licensure, Enforcement and Regulation

  4. LESSONS LEARNED • Identify Key Words & Groups • Train Specific Staff • Ensure All Are On Same Page • Indexing & Organizing Files Takes Time • Audit Accuracy At Regular Intervals Council on Licensure, Enforcement and Regulation

  5. Speaker Contact Information Nancy Swetnam Arizona Supreme Court, Certification & Licensing Division 1501 West Washington, Suite 104 Phoenix, Arizona 85007 602-452-3362 nswetnam@courts.az.gov Council on Licensure, Enforcement and Regulation

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