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Electronic Reporting Project

Electronic Reporting Project. September 28, 2011 Close-out Phase Presenters: Sean Pearson, Chad Smelser. Project Overview. Business Objectives

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Electronic Reporting Project

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  1. Electronic Reporting Project September 28, 2011 Close-out Phase Presenters: Sean Pearson, Chad Smelser

  2. Project Overview • Business Objectives • Provide a secure and standardized electronic data collection system of encounter level data from emergency departments (ED) & laboratory results (ELR) on other conditions of public health significance. • Conduct Early Event Detection (EED) for infectious diseases and potential bioterrorism (BT) events. • Use data to evaluate prevention efforts and promote public health service to the people of New Mexico. • Improve state compliance with federal performance measures relating to health emergency preparedness and response.

  3. Project Overview • Technical Objectives • Utilize the state designated Health Information Exchange (HIE), New Mexico Healthcare Information Collaborative (NMHIC), to acquire source ED and ELR data via a secure transmission from all current HIE participants on a daily basis. • Populate NMHIC data repository with standardized, de-duplicated, mapped, user-ready data. • Create a reporting interface that will furnish online data access and the creation of flat file and HL-7 extracts to be sent to NMDOH.

  4. Project Highlights • Project Phase Certification Request: Close-out • Funds requested for this certification: $0 • Project Start Date: January 2006 • Project End Date: August 2011 • Approved project budget: $950,400 • Total expended to date: $848,868 – under budget!

  5. Implementation Phase Activities • Requirements analysis and Implementation Plan - Completed • System design and configuration to DOH requirements - Completed • System development, testing and Go Live - Completed • Established routine reporting subscription services - Completed • Provide outreach plan and new data feeds – Completed and ongoing (445,733 E.D Encounters, 107 Reportable conditions and 36,318 lab records)

  6. Implementation Phase Activities Continued • Implement interface to DOH Electronic Disease Surveillance System (EDSS) - Completed • Create Data Standardization - Completed • Implement interface to DOH Electronic HIV/AIDS Reporting System (eHARS) - Completed • Established user testing and acceptance plan/process - Completed • Vendor deliverables up to 8/2011 accepted & invoiced - Completed • Lessons learned - Completed • Application support plan maintained - Completed

  7. Lessons Learned • Strong outreach plan is necessary for recruitment of voluntary participants • Communications and testing plans must be flexible for multiple data providers • Executive committee and resources are required for successful execution of project • Good communication between provider, vendor and program creates early detection for potential points of failure

  8. Questions?

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