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Electronic Reporting Project

This presentation outlines the close-out phase of the Electronic Reporting Project aimed at providing a secure and standardized electronic data collection system for emergency departments and laboratory results in New Mexico. Key objectives included conducting Early Event Detection (EED) for infectious diseases, improving compliance with federal performance measures, and enhancing public health service delivery. The project successfully implemented a Health Information Exchange (HIE) framework, developed a reporting interface, and completed various system requirements. Lessons learned underscore the importance of outreach, flexible communication, and stakeholder engagement for future initiatives.

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Electronic Reporting Project

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Presentation Transcript

  1. Electronic Reporting Project September 28, 2011 Close-out Phase Presenters: Sean Pearson, Chad Smelser

  2. Project Overview • Business Objectives • Provide a secure and standardized electronic data collection system of encounter level data from emergency departments (ED) & laboratory results (ELR) on other conditions of public health significance. • Conduct Early Event Detection (EED) for infectious diseases and potential bioterrorism (BT) events. • Use data to evaluate prevention efforts and promote public health service to the people of New Mexico. • Improve state compliance with federal performance measures relating to health emergency preparedness and response.

  3. Project Overview • Technical Objectives • Utilize the state designated Health Information Exchange (HIE), New Mexico Healthcare Information Collaborative (NMHIC), to acquire source ED and ELR data via a secure transmission from all current HIE participants on a daily basis. • Populate NMHIC data repository with standardized, de-duplicated, mapped, user-ready data. • Create a reporting interface that will furnish online data access and the creation of flat file and HL-7 extracts to be sent to NMDOH.

  4. Project Highlights • Project Phase Certification Request: Close-out • Funds requested for this certification: $0 • Project Start Date: January 2006 • Project End Date: August 2011 • Approved project budget: $950,400 • Total expended to date: $848,868 – under budget!

  5. Implementation Phase Activities • Requirements analysis and Implementation Plan - Completed • System design and configuration to DOH requirements - Completed • System development, testing and Go Live - Completed • Established routine reporting subscription services - Completed • Provide outreach plan and new data feeds – Completed and ongoing (445,733 E.D Encounters, 107 Reportable conditions and 36,318 lab records)

  6. Implementation Phase Activities Continued • Implement interface to DOH Electronic Disease Surveillance System (EDSS) - Completed • Create Data Standardization - Completed • Implement interface to DOH Electronic HIV/AIDS Reporting System (eHARS) - Completed • Established user testing and acceptance plan/process - Completed • Vendor deliverables up to 8/2011 accepted & invoiced - Completed • Lessons learned - Completed • Application support plan maintained - Completed

  7. Lessons Learned • Strong outreach plan is necessary for recruitment of voluntary participants • Communications and testing plans must be flexible for multiple data providers • Executive committee and resources are required for successful execution of project • Good communication between provider, vendor and program creates early detection for potential points of failure

  8. Questions?

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