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ANNUAL WORKFORCE REPORT

Environment, Finance and Corporate Services Scrutiny Committee. ANNUAL WORKFORCE REPORT. 2011/12. Fife Council 2011/12. Page 1. Workforce Profile. Turnover Rate. Annual Workforce Report 2011/12. Page 2. Workforce Profile.

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ANNUAL WORKFORCE REPORT

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  1. Environment, Finance and Corporate Services Scrutiny Committee ANNUAL WORKFORCE REPORT 2011/12

  2. Fife Council 2011/12 Page 1

  3. Workforce Profile Turnover Rate Annual Workforce Report 2011/12 Page 2

  4. Workforce Profile The gender balance continues to be stable with 66% female employees. This is comparable to the Scottish average of 67%. The proportion of women in the top 2% and 5% of earners continues to increase. The Council’s age profile continues to peak in the 40-54 age category. The under representation of younger people is being addressed through different workforce investment initiatives which are covered later in the report. Female 66% Male 34% Fife Council’s award of the Positive about Disability symbol was successfully reviewed in September 2011. The symbol recognised the Council’s commitment to employ, keep and develop the abilities of disabled staff. The Equality Act 2010 & Public Sector Equality Duty Due regard must be given to the extended nine characteristics when making changes to services or employment practices. Fife Council must publish equality outcomes by April 2013. Annual Workforce Report 2011/12 Page 3

  5. Workforce Absence Profile 2011/12 Key Themes Musculoskeletal Absence 3% improvement Short Term Absence 7% improvement Absence > 6 months 22% improvement Long Term Absence 6% improvement Stress Absence 13% improvement Capability Dismissals 15% increase Page 4

  6. Workforce Change Within Catering and Cleaning there was a need for significant savings within the schools catering budget. A review of over 800 employees in terms of contract hours, and when they were worked, avoided the need to make redundancies. Following proposals to close the cafes in the Community Use Schools alternatives were proposed from three of the 13 staff involved. One employee successfully submitted a proposal to set up a franchise, another employee proposed to deliver the same service under self-employment status and a third employee produced a comprehensive business plan detailing how their role could be self-funding. Home care provision is being redesigned to better meet the changing demands of the client group, whilst ensuring the service can continue to deliver high quality care. Job redesign and the introduction of technology has been key to enabling the enhanced service delivery model. Savings have been achieved through contract variation and vacancy management. Approximately 1,200 staff were affected. Annual Workforce Report 2011/12 Page 5

  7. Workforce Change Annual Workforce Report 2011/12 Page 6

  8. Workforce Change Number of Redundancies 2011/12 *Budgeted posts which have become vacant through natural turnover and are deleted to produce a budget saving. **Full Time Equivalent employees. Annual Workforce Report 2011/12 Page 7

  9. Workforce Change Page 8

  10. Workforce Change Current Workforce Pressures: Catering Coordinators Secondary Teachers – Drama, Home Economics & Business Education Home Care and Meals on Wheels – (particularly in the NE Fife area) Cleaners Engineers Services are using a variety of approaches to address these areas, including the use of traineeships for Engineers and Catering Coordinators. Given the current budget restraints however, it is becoming increasingly difficult to fund such schemes. It is expected that additional funding will become available for youth unemployment and work has been done to model how additional funds could be used. This includes looking at modern apprenticeship schemes currently offered and widen these into different areas such as care and professional roles to address skills gaps. Annual Workforce Report 2011/12 Page 9

  11. Workforce Investment In 2012/13, Fife Council will invest in various employability initiatives, including… Modern Apprenticeships – 150 places will be available, targeted at 16-19 year olds Get Ready for Work – 50 places will be available on a support programme for disadvantaged young people aged 16-18 Fife Young Persons Initiative – 9 waged in work placements will be available to 16-24 year olds Work 4 U – 99 placements will be offered to 4th and 5th year students with additional support needs Annual Workforce Report 2011/12 Page 10

  12. Workforce Investment Annual Workforce Report 2011/12 Page 11

  13. Workforce Investment Entry and Intake Annual Workforce Report 2011/12 Page 12

  14. Workforce Investment Workforce Development A key strand of the workforce development programme this year has been to support front line managers in their role. Short courses offer people management skills such as attendance management, discipline and investigation (run by ACAS), managing performance and coaching. These courses provide skills development to help with key change programmes currently being undertaken across the council. We are also an accredited learning centre for the Charted Management Institute (CMI) with learners achieving a nationally recognised qualification. 3,603Learning & Development opportunities were made available during 2011/12 What our customers are saying: “Very interesting and relevant to my work place & Staff team” • Working Collaboratively • Personal Performance, flexibility & adaptability • Continuous Improvement & Innovative Solutions Annual Workforce Report 2011/12 Page 13

  15. Workforce Investment The investment in developing our staff and supporting them to do their job well has resulted in a variety of external awards. The Council has some successes to build on in the future all driven by a committed and proud workforce. 59 external awards, including… Scottish Transport Awards – Local Authority of the Year Kingdom FM ‘Local Hero’ Awards – Best School Royal Town Planning Institute’s National Planning Awards – Overall Award & Spatial Strategies Category Award COSLA Excellence Award – Securing a Workforce for the Future, Displaced Apprentices National Recycling Awards 2011 – Electrical and Electronic Equipment Recycler of the Year COSLA Excellence Award – Strong and Sustainable Communities – ‘Celebrating Fife 2010 – a Year of Culture MJ Achievement Awards – Public Protection Achievement of the Year EFQM Recognised for Excellence – Gold Award Scottish Business Diversity Awards – Work Initiative of the Year Beautiful Scotland Awards – Cupar in Bloom Green Flag Award – Enhanced Eco-Schools Status APSE Apprentice and Trainee Awards – UK Female Electrical & Mechanical Apprentice of the Year Annual Workforce Report 2011/12 Page 14

  16. Workforce Transformation Programme The Fife Manager will provide a consistent Council leadership style where leaders in the Council… Coach, empower and motivate employees to reach their full potential Are accountable for results and are expected to constructively challenge to improve performance Role model positive behaviours Are resilient and able to manage ambiguity Use discretion and judgement to manage people and situations Are highly visible and strong corporate citizens Work flexibly across a wide range of organisational areas and delivery models Page 15

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