Orientation for Student Organization Registration

1. Orientation for Student Organization Registration

2. Agenda Wisconsin Involvement Network (WIN) • System overview • Registration application • Organization page features Center for Leadership & Involvement (CfLI) Student Organizations Website Registered Student Organization (RSO) Resources and Policies CfLI Organizations and Services

3. win.wisc.edu Wisconsin Involvement Network

4. http://cfli.wisc.edu/student_organizations.htm Student Organizations website

5. CfLI Student Organizations Website • Find a Student Organization • Directory, UW Greek, Org Fair • Start or Register a Student Organization • Registration, Code of Conduct • Manage a Student Organization • Resource & Policy Guide, Funding, Submit to What’s Up newsletter

6. RSO Resources

7. Resource & Policy Guide(formerly Handbook) • Where you can find all of the resources and policies we are about to talk about… and many more! • More searchable, shorter text and more lists, more detailed table of contents and site map

8. DoIT Resources • Bucky Backup, Help Desk, Software Training • WiscCal Plus, WiscList, WiscMail Plus • No more web hosting (see handout) • www.doit.wisc.edu/students/org

9. Mailboxes in the Student Activity Center • If you are a Registered Student Organization you can apply for a free locker and/or mailbox • Fill out the agreement and return it to the ASM office on the 4th Floor of the SAC, and put it in the Chair’s mailbox • Your organization will have this space for one year after you fill out the agreement • Contact the SAC Governing Board Chair • asmsacgb@gmail.com • www.asm.wisc.edu/sac-governing-board

10. Reserving Space • Reservations can be made by individuals in your organization that you list on your application (this can be updated any time – “About” section) • Space in Memorial Union, Union South and Red Gym • Classroom space • Outdoor spaces like Bascom Hill and Library Mall • Central Reservations = Campus Event Services Office (CESO) • (608) 262-2511, www.union.wisc.edu/eventservices

11. Audio / Visual Equipment • Memorial Union & Union South • FREE – through ASM with 1 week notice • Call (608)265-4276, sac.wisc.edu • FEE – through CESO with 3 day notice • Selected Campus Classrooms • Potentially Free – Ask CESO at time of request • Online Orientation for AV Equipment • Come to CfLI to pick up AV key • 3rd Floor Red Gym, 10:00am-6:00pm

12. Mass Emails • RSOs may send one email per semester to all students • Complete and submit the RSO Mass Email Request Form found on cfli.wisc.edu • The cost is $100 • Online credit card payment (NEW) • Cash or check to CfLI • Funding String

13. What’s Up with Student Organizations • Weekly email sent to all RSO Primary Contacts • Others can subscribe (link at bottom of email) or go to http://apps.cfli.wisc.edu/whatsup/ • Ideal for student organization announcements, training opportunities, upcoming events and reminders • cfli.wisc.edu, What’s up, Post announcement

14. RSO Policies

15. RSO Code of Conduct • All RSOs, in the registration application, agree to follow this set of guidelines • Found in the Resource & Policy Guide • Guidelines & Requirements Section • Conduct & Discipline of RSOs • You need to ensure that all members of your organization are aware of the expectations of being a registered student organization • Leaders can be held responsible for actions!

16. RSO Code of Conduct - Examples • Comply with Eligibility requirements • Follow Nondiscrimination Agreement • Abide by Federal, State and Local laws and University policies • No hazing

17. Examples of Policies & Guidelines • Alcohol Policies • Student organizations that serve or permit possession of alcoholic beverages and/or other drugs, including controlled substances, at student organization functions, on or off campus, may be disciplined if violations of alcoholic beverage laws or of university regulations occur at student organization functions if the violations involve members and/or guests. • Posting/Chalking/Leafleting • Trademark & Licensing • Fundraising • Managing your Organization Finances

18. PCI Compliance • If your organization is collecting money via the use of credit cards, please be sure to be in compliance with PCI standards • These are standards set by the credit card companies • Avoid breaches which your organization can be fined for! • Stay tuned to the Resource & Policy Guide for more resources on this important topic

19. Committee on Student Organizations (CSO) • Comprised of students, staff, faculty, and representatives of CfLI • Serves to carry out the RSO disciplinary process • Any violation of the Student Organization Code of Conduct by an RSO may result in disciplinary sanctions against the organization • Can range from a warning letter to terminating the organization from campus

20. Cfli organizations and services

21. CfLI Organizations • Adventure Learning Programs (ALPs) • Provides free ropes courses which strengthen individual and group skills in problem-solving, communication, trust, and decision-making • Student Leadership Program (SLP) • Provides workshops, seminars and conferences for students and student groups on a variety of topics including time management, effective delegation, and marketing

22. CfLI Organizations • MultiCultural Student Coalition (MCSC) • Provide diversity trainings and workshops to student organizations • Wisconsin Singers • Singers etc can perform for receptions and other events • For more information or to book a show, visit the WI Singers website – www.wisconsinsingers.com

23. CfLI Services • Leadership Certificate • Student Organization Fair • Every fall and spring • Sign-up for Spring Fair begins early in November! • Kick-off Booklet • In the Badger Herald in fall • You can view it online (see cfli homepage) • Advising

24. Thanks for coming!