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Volunteering at National Archives Solomon Islands

Volunteering at National Archives Solomon Islands. Building on SOLMAS. Standby Generator . Scanner & Internet cabling. British Solomon Islands Protectorate Collection. 870 boxes of records. 60 bound volumes. My Assignment: Digitisation .

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Volunteering at National Archives Solomon Islands

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  1. Volunteering at National Archives Solomon Islands

  2. Building on SOLMAS Standby Generator Scanner & Internet cabling

  3. British Solomon Islands Protectorate Collection 870 boxes of records 60 bound volumes

  4. My Assignment: Digitisation • Using the PARBICA ‘Recordkeeping for Good Governance Toolkit’, write NASI digitisation strategy, addressing at risk items and longer-term strategies. • Provide advice and training as appropriate. Oversee staff in the digitisation of high priority, at risk items.

  5. Digital Readiness • NASI does not have: • Computer network • Shared drive • A server with backed up data or any other form of data backup • Consistent use of anti-virus software • Official email system or any official or in-house systems • An IT Helpdesk • Strict rules about procurement sources • Not all staff have computers or Internet access

  6. Digital Readiness • I used the PARBICA Toolkit Digital Readiness Self-Assessment Tool. NASI scored in the ‘Low Readiness’ category. • NASI does not have: • Any electronic records management strategy • Any electronic records management policies • Any records back-up strategy

  7. SIG-Connect network will: • Establish a LAN • Provide a server with off-site data back up • Supply secure, wireless internet • Take management of virus protection, including a content filter to stop the downloading of non-work related material • Provide professional-looking government email addresses • Provide IT Helpdesk support • Take on all future internet costs – a massive saving to the Ministry of Culture & Tourism • Provide a range of other ICT support facilities

  8. Development Budget • February 2014, Solomon Islands National Museum and National Archives Solomon Islands receive funding from Solomon Islands Government to “reinvigorate” the two institutions. • Some of this funding is specifically for digitisation • Funding for 2014 is for consultancy and new equipment. • Further funding is likely for the next few years.

  9. Challenges • Technology • Office not open plan • Cultural outsider • Different approaches to time and work • Working out of my area of comfort and speciality

  10. Achievements: BSIP Finding Aid From this To this

  11. Achievements • It’s too soon to assess my achievements as all projects are still in progress • Putting SIG-Connect on the agenda • It’s small wins – staff enthusiasm for BSIP finding aid • One staff member taking delight in exceeding his own expectations of himself

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